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Property Management Administrative Assistant Jobs in Indiana

Ascend

Administrative Coordinator

Indianapolis, IN · On-site

$21 - $22.50/hr

Provides direct administrative support to Property Manager, Assistant Property Manager and Chief Engineer (CE) and tenants as needed * Serves as the main point of contact (POC) for service requests ...

Aion Management

Assistant Property Manager

Indianapolis, IN · On-site

$17.75 - $24.25/hr

... management of the community, coordinating all aspects of property operations and working in the ... Financial/Administrative: • Maximize cash flow at the property by minimizing delinquencies ...

AppleOne

Assistant Property Manager

Carmel, IN

$18.50 - $25.25/hr

This is a great opportunity for a property management or administrative professional who thrives in ... - Assist with lease administration, tenant contacts, insurance tracking, contract files ...

Robert Half

Administrative Assistant

Indianapolis, IN · On-site

$20 - $22/hr

We are looking for an Administrative Assistant to support senior leaders in an award-winning media ... Strong calendar management and scheduling skills * Ability to prepare expense reports and manage ...

HI Management

Assistant Property Manager

Indianapolis, IN · On-site

$17.75 - $24.25/hr

... administrative duties. * Prepare monthly newsletter for residents. * Create flyers and other ... Process necessary checks for final management approval. * Complete all leases and addendums;

Aston Carter

Assistant Property Manager

Carmel, IN

$27 - $28/hr

Assistant Property Manager We are seeking a dedicated and organized Assistant Property Manager who ... administrative support to our property management team. This role involves a variety of ...

Aston Carter

Assistant Property Manager

Carmel, IN · On-site

$27 - $28/hr

Assistant Property Manager We are seeking a dedicated and organized Assistant Property Manager who ... administrative support to our property management team. This role involves a variety of ...

Global Force

Administrative Assistant

Evansville, IN · On-site

$17.25 - $23/hr

Provide initial customer or property research with regard to surveying and rights-of-way. * Perform administrative activities and general correspondence support required to assist manager ...

HI Management

Assistant Property Manager

Evansville, IN · On-site

$17.75 - $24.25/hr

... administrative duties. * Prepare monthly newsletter for residents. * Create flyers and other ... Process necessary checks for final management approval. * Complete all leases and addendums;

Robert Half

Administrative Assistant

Merrillville, IN · On-site

$40K - $45K/yr

Manage day-to-day administrative work such as document organization, electronic recordkeeping, data ... Coordinate and schedule routine email marketing campaigns featuring exclusive property listings.

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All JobsProperty Management Administrative JobsProperty Management Administrative Assistant JobsProperty Management Administrative Assistant Jobs in Indiana

Property Management Administrative Assistant information

See Indiana salary details

$12

$21

$31

How much do property management administrative assistant jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for property management administrative assistant in Indiana is $21.00, according to ZipRecruiter salary data. Most workers in this role earn between $16.68 and $23.56 per hour, depending on experience, location, and employer.

What does a property management administrative assistant do?

As a property management administrative assistant, you provide administrative support to a property manager. Your duties may involve handling a schedule, responding to correspondence, helping prepare reports, and completing various other tasks as necessary. Some details of this position depend on the type of property at which you work. For example, providing support for an apartment complex is often very different from addressing the needs of a shopping mall. As a property management administrative assistant, you typically work with larger property management companies, which often own multiple buildings and require more support.

What does a property management administrative assistant do?

A Property Management Administrative Assistant supports property managers by handling a variety of administrative and clerical tasks. Their responsibilities typically include answering phone calls, scheduling maintenance, processing lease paperwork, managing tenant communications, and maintaining records. They play a crucial role in ensuring that property operations run smoothly and efficiently, often serving as the first point of contact for tenants and vendors. This position requires strong organizational, communication, and multitasking skills.

What are the key skills and qualifications needed to thrive as a property management administrative assistant, and why are they important?

To thrive as a Property Management Administrative Assistant, you need strong organizational abilities, attention to detail, and experience with office administration, typically supported by a high school diploma or relevant certification. Familiarity with property management software (such as Yardi or AppFolio), Microsoft Office Suite, and basic bookkeeping systems is often required. Excellent interpersonal skills, professionalism, and the ability to multitask under pressure help you stand out in this role. These competencies are crucial for efficiently supporting property managers, ensuring smooth operations, and delivering quality service to tenants and property owners.

What are some common challenges faced by property management administrative assistants, and how can they be managed effectively?

Property Management Administrative Assistants often juggle multiple tasks such as responding to tenant inquiries, managing maintenance requests, and coordinating with vendors, which can make effective time management a challenge. Staying organized with digital tools, maintaining clear communication with property managers and tenants, and setting priorities for urgent tasks are key strategies for success. Additionally, adapting to frequent interruptions and shifting priorities is essential, as no two days are the same in this role. Building strong relationships with team members and utilizing property management software can help streamline daily operations.

What is the difference between Property Management Administrative Assistant vs Leasing Coordinator?

AspectProperty Management Administrative AssistantLeasing Coordinator
CredentialsBasic administrative skills, sometimes real estate or property management certificationsReal estate license or leasing certification often preferred
Work EnvironmentOffice setting, supporting property management teamsOffice and on-site leasing activities, interacting with prospective tenants
Employer & IndustryProperty management companies, real estate firmsReal estate agencies, property leasing firms
Search & Comparison IntentUnderstanding administrative roles in property managementFocus on leasing process and tenant acquisition

The Property Management Administrative Assistant primarily handles administrative tasks supporting property management teams, while the Leasing Coordinator focuses on tenant leasing activities and lease negotiations. Both roles require strong organizational skills, but the Leasing Coordinator often has more direct interaction with prospective tenants and may need real estate licensing. Understanding these differences helps job seekers find the right position aligned with their skills and career goals.

More about Property Management Administrative Assistant jobs

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For Property Management Administrative Assistant jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Property Management Administrative Assistant jobs in Indiana look for?

The top searched job categories for Property Management Administrative Assistant jobs in Indiana are:

What cities in Indiana are hiring for Property Management Administrative Assistant jobs?

Cities in Indiana with the most Property Management Administrative Assistant job openings:

Property Management Administrative Assistant jobs near you
Infographic showing various Property Management Administrative Assistant job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 15% Part Time, and 3% Contract. Highlights an 87% Physical, 3% Hybrid, and 10% Remote job distribution, with an average salary of $43,688 per year, or $21 per hour.

Property / Administrative Assistant- Immediate Opening Available!

TORP Group

Indianapolis, IN • On-site

$19.50 - $21/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 20 days ago

Job description

Looking for an opportunity to work ASAP? Strong administrative and people skills, and looking to put those skills to work in a real estate environment? Then this is the job for YOU! International Commercial Property Management company is looking to add a long-term temporary Property Administrator to join their Indianapolis team. This position will support a Property Manager for a beautiful office portfolio. Position is a great career potential for someone eager to learn and jump in, while earning excellent industry experience, mentorship, and career development! Position is a mix of Accounts Payable and Administrative support, with light event coordination!!

Responsibilities:

  • Greeting incoming guests/tenants and taking incoming calls
  • Responding to emails and requests through the service portal
  • Communicating with vendors
  • Scheduling routine maintenance and notifying tenants
  • Maintaining certificates of insurance and business licenses
  • Contacting tenants to update files
  • Coordinating tenant and capital improvements
  • Approving and coding incoming payables
  • Reviewing Accounts Receivable and following up on late payments
  • Contacting tenants for receivables
  • Preparing specialty reporting to Manager
  • Coordinating tenant appreciation events
  • Troubleshooting tenant and building emergencies
  • Dispatching maintenance
  • Providing vendors feedback on service
  • Acting as a liaison between the Property Manager and tenants
  • Assisting Property Manager with various projects

Special Skills:

  • Ability to work with others
  • Capability to work with numbers and people
  • Strong problem solving abilities

Must Have:

  • MS Office - intermediate to advanced
  • 2+ years of Administrative, industry experience is a plus
  • 1 year in property management - open to someone from student housing or residential, commercial ideal!!
  • BS and BA preferred

Company Description

TORP Group is a recruitment firm that specializes in placing in: Property and Real Estate Management,
Administrative Support, Accounting, Construction Project Management, and Project Coordination. With a combined experience of over 40 years in the Recruiting industry, Trina Osborn and Bridget Isenberger team up TOgether as Recruitment Partners. Servicing multiple industries, we provide a consultative service to the company and job seeker alike. We are looking to make a direct impact on someone's life by finding them a new position, while at the same time contributing to the success of a corporation with providing them a new team member.