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Property Management Administrative Assistant Jobs in Indiana

Ascend

Administrative Coordinator

Indianapolis, IN · On-site

$21 - $22.50/hr

  • Medical

  • Dental

  • Vision

Provides direct administrative support to Property Manager, Assistant Property Manager and Chief Engineer (CE) and tenants as needed * Serves as the main point of contact (POC) for service requests ...

HI Management

Assistant Property Manager

Indianapolis, IN

$17.75 - $24.25/hr

... administrative duties. * Prepare monthly newsletter for residents. * Create flyers and other ... Process necessary checks for final management approval. * Complete all leases and addendums;

PK Management LLC

Assistant Property Manager

Gary, IN

$24/hr

  • Medical

  • Life

  • Retirement

  • PTO

PK Management, LLC, A leading property management company in the multi-housing industry, has an ... Administrative Skills ? general office duties, answering phones, creating memos, email ...

PK Management LLC

Assistant Property Manager

Gary, IN · On-site

$24/hr

  • Medical

  • Life

  • Retirement

  • PTO

PK Management, LLC, A leading property management company in the multi-housing industry, has an ... Essential Skills and Abilities Administrative Skills general office duties, answering phones ...

HI Management

Assistant Property Manager

Evansville, IN

$17.75 - $24.25/hr

... administrative duties. * Prepare monthly newsletter for residents. * Create flyers and other ... Process necessary checks for final management approval. * Complete all leases and addendums;

HI Management

Property Manager

Lafayette, IN

The ideal candidate will have experience in property management and be a team player ... Prepare and manage budgets, financial reports, and other administrative tasks * Develop and ...

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All JobsProperty Management Administrative JobsProperty Management Administrative Assistant JobsProperty Management Administrative Assistant Jobs in Indiana

Property Management Administrative Assistant information

See Indiana salary details

$12

$21

$31

How much do property management administrative assistant jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for property management administrative assistant in Indiana is $21.00, according to ZipRecruiter salary data. Most workers in this role earn between $16.68 and $23.56 per hour, depending on experience, location, and employer.

What are some common challenges faced by property management administrative assistants, and how can they be managed effectively?

Property Management Administrative Assistants often juggle multiple tasks such as responding to tenant inquiries, managing maintenance requests, and coordinating with vendors, which can make effective time management a challenge. Staying organized with digital tools, maintaining clear communication with property managers and tenants, and setting priorities for urgent tasks are key strategies for success. Additionally, adapting to frequent interruptions and shifting priorities is essential, as no two days are the same in this role. Building strong relationships with team members and utilizing property management software can help streamline daily operations.

What does a property management administrative assistant do?

As a property management administrative assistant, you provide administrative support to a property manager. Your duties may involve handling a schedule, responding to correspondence, helping prepare reports, and completing various other tasks as necessary. Some details of this position depend on the type of property at which you work. For example, providing support for an apartment complex is often very different from addressing the needs of a shopping mall. As a property management administrative assistant, you typically work with larger property management companies, which often own multiple buildings and require more support.

What are the key skills and qualifications needed to thrive as a property management administrative assistant, and why are they important?

To thrive as a Property Management Administrative Assistant, you need strong organizational abilities, attention to detail, and experience with office administration, typically supported by a high school diploma or relevant certification. Familiarity with property management software (such as Yardi or AppFolio), Microsoft Office Suite, and basic bookkeeping systems is often required. Excellent interpersonal skills, professionalism, and the ability to multitask under pressure help you stand out in this role. These competencies are crucial for efficiently supporting property managers, ensuring smooth operations, and delivering quality service to tenants and property owners.

What does a property management administrative assistant do?

A Property Management Administrative Assistant supports property managers by handling a variety of administrative and clerical tasks. Their responsibilities typically include answering phone calls, scheduling maintenance, processing lease paperwork, managing tenant communications, and maintaining records. They play a crucial role in ensuring that property operations run smoothly and efficiently, often serving as the first point of contact for tenants and vendors. This position requires strong organizational, communication, and multitasking skills.

What is the difference between Property Management Administrative Assistant vs Leasing Coordinator?

AspectProperty Management Administrative AssistantLeasing Coordinator
CredentialsBasic administrative skills, sometimes real estate or property management certificationsReal estate license or leasing certification often preferred
Work EnvironmentOffice setting, supporting property management teamsOffice and on-site leasing activities, interacting with prospective tenants
Employer & IndustryProperty management companies, real estate firmsReal estate agencies, property leasing firms
Search & Comparison IntentUnderstanding administrative roles in property managementFocus on leasing process and tenant acquisition

The Property Management Administrative Assistant primarily handles administrative tasks supporting property management teams, while the Leasing Coordinator focuses on tenant leasing activities and lease negotiations. Both roles require strong organizational skills, but the Leasing Coordinator often has more direct interaction with prospective tenants and may need real estate licensing. Understanding these differences helps job seekers find the right position aligned with their skills and career goals.

More about Property Management Administrative Assistant jobs
What are popular job titles related to Property Management Administrative Assistant jobs in Indiana? For Property Management Administrative Assistant jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Property Management Administrative Assistant jobs in Indiana look for? The top searched job categories for Property Management Administrative Assistant jobs in Indiana are:
What cities in Indiana are hiring for Property Management Administrative Assistant jobs? Cities in Indiana with the most Property Management Administrative Assistant job openings:
Property Management Administrative Assistant jobs near you
Infographic showing various Property Management Administrative Assistant job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 15% Part Time, and 3% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $43,688 per year, or $21 per hour.

Administrative Coordinator

Ascend

Indianapolis, IN • On-site

$21 - $22.50/hr

Full-time

Medical, Dental, Vision

Re-posted 15 days ago

Ascend Transportation rating

8.1

Company rating: 8.1 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

Job description

Job Description
The Property Management Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Property Management Administrative Coordinator will also work with tenants resolving issues and executing on special requests. The successful Property Management Administrative Coordinator will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Property Management Administrative Coordinator include the following:
Responsibilities Include:
  • Provides direct administrative support to Property Manager, Assistant Property Manager and Chief Engineer (CE) and tenants as needed
  • Serves as the main point of contact (POC) for service requests from tenants
  • Enter tenant service requests into work order system
  • Ensures that 100% of the Certificate of Insurance (COI) for tenants and contractors are accurate and in compliance with standards
  • Enforces compliance with insurance requirements among tenants, contractors, vendors and suppliers. Documents incidents of potential liability to property and equipment and forwards information to appropriate risk management personnel.
  • Ensure engineers take monthly readings from electric meters for tenants that have supplemental units.
  • Assists in management audits and prepares all files and records in preparation for the audit
  • Internal and external correspondence
  • Create, maintain, review, purge and forward files to appropriate storage location in accordance with company record retention policy
  • Update and file all documents for vendors and tenants and ensure that contract and lease administration files are accurate and up to date
  • Maintain and update tenant contact databases
  • Organize departmental meeting and travel arrangements
  • Manage the new tenant welcome and orientation program
  • Revise and distribute updated property manuals (as needed) within the portfolio with the assistance of the property team members. Property manuals include, but are not limited to the Tenant Handbook, Team Handbook, Hazard Communication Program, Building and Tenant Emergency Response Manuals, Space Utilization Guide and Lease Summary Book
  • Obtain completed W-9 forms from all vendors
  • Negotiate office equipment leases and maintenance agreements while ensuring technological advancement of support systems fall within budget guidelines
Requirements
  • 2+ years of previous Coordinator experience with commercial real estate experience a real plus!
  • Highly proficient in Microsoft Word, Excel, and Outlook.
  • Professional, reliable, flexible and have a positive, can-do attitude.
  • Excellent attention to detail with strong customer service skills and ability to prioritize
  • Ability to communicate well in both written and verbal communication forms.
  • Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members’ projects.
  • Interest in real estate.
Education
  • Bachelor’s degree and similar work experience preferred
Benefits
  • PST, Medical, Dental, Vision, and Commuter
Compensation
  • $21/hour - $22.50/hour

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