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Project Billing Coordinator Jobs in Indiana (NOW HIRING)

Phillips, Inc.

Project Engineer

Fort Wayne, IN · On-site

Summary The Project Engineer is responsible for planning, developing, coordinating, and managing ... Track project quantities and generate project billing. Assist field personnel, Project ...

Phillips, Inc.

Project Engineer

Fort Wayne, IN · On-site

Summary The Project Engineer is responsible for planning, developing, coordinating, and managing ... Track project quantities and generate project billing. Assist field personnel, Project ...

Faith Technologies

Project Coordinator

Lebanon, IN · On-site

Processes final billings. * Completes A/R collection calls for Project Managers billings, as needed ... Oversees coordination of special events (i.e., Branch Meetings, Trainings, lunches, etc.

M. J. Electric, LLC

Project Coordinator

Chesterton, IN · On-site

About this Role - Project Coordinator We are looking for a talented Project Coordinator who has a ... billing and bid development. What You'll Do - Ensure project engineering activities comply with ...

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Project Billing Coordinator information

What is a project billing coordinator?

Project Billing Coordinators are professionals responsible for managing and overseeing the billing process for projects within an organization. They ensure that all project-related invoices are accurate, sent out on time, and comply with contractual agreements. Their duties often include tracking billable hours, collaborating with project managers and clients, resolving billing discrepancies, and maintaining records for audits. Effective Project Billing Coordinators help maintain healthy cash flow and support the financial success of projects.

How does a project billing coordinator typically collaborate with project managers and accounting teams?

A Project Billing Coordinator works closely with project managers to gather relevant project details, track progress, and ensure that billing milestones align with project deliverables. They also coordinate with accounting teams to process invoices, reconcile accounts, and resolve any discrepancies. Effective communication and attention to detail are essential in this role, as it often involves balancing multiple projects and adhering to strict billing schedules to ensure timely revenue recognition.

What are the key skills and qualifications needed to thrive as a project billing coordinator, and why are they important?

To thrive as a Project Billing Coordinator, you need strong accounting knowledge, attention to detail, and experience with billing processes, often supported by a degree in finance, accounting, or a related field. Familiarity with invoicing software, ERP systems like SAP or Oracle, and proficiency in Microsoft Excel are typically required. Exceptional organizational skills, problem-solving abilities, and effective communication help you manage deadlines and collaborate with project teams and clients. These skills ensure accurate and timely billing, minimize errors, and support the financial health of projects and the organization.

What is the difference between Project Billing Coordinator vs Project Accountant?

AspectProject Billing CoordinatorProject Accountant
CredentialsTypically requires a high school diploma or associate degree; certifications like Certified Billing & Coding Specialist (CBCS) are a plusRequires a bachelor's degree in accounting, finance, or related field; CPA or similar certifications are common
Work EnvironmentOffice setting, often within project-based industries like construction or engineeringOffice environment, working closely with finance and project teams in similar industries
Employer & Industry UsageUsed by companies managing multiple projects requiring billing and invoicingUsed by firms overseeing project finances, budgets, and financial reporting

The Project Billing Coordinator focuses on generating invoices, managing billing processes, and ensuring timely payments for projects. In contrast, the Project Accountant handles broader financial tasks, including budgeting, financial analysis, and reporting. Both roles are essential in project-driven industries but differ mainly in scope and responsibilities.

How much do project billing coordinators make in the US?

Project billing coordinators in the US typically earn between $45,000 and $70,000 annually, depending on experience, location, and industry. Salaries can vary based on the complexity of billing systems and certifications such as Certified Billing and Coding Specialist (CBCS).

What are popular job titles related to Project Billing Coordinator jobs in Indiana?

For Project Billing Coordinator jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Project Billing Coordinator jobs in Indiana look for?

The top searched job categories for Project Billing Coordinator jobs in Indiana are:

Project Billing Coordinator jobs near you
Infographic showing various Project Billing Coordinator job openings in Indiana as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Project Folder Coordinator - Indianapolis, IN

kirbyrisk

Indianapolis, IN • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 27 days ago

Job description

Project Folder Coordinator – Indianapolis, IN

 

Do you enjoy coordinating multiple projects, maintain accurate records, and collaborating with teams to ensure successful project execution?

At Kirby Risk, we are committed to helping our customers succeed through outstanding service, innovative solutions and strong partnerships.

What You’ll Do as a Project Folder Coordinator

Our Project Folder Coordinators play a key role in supporting our Project Management team and ensuring project information is accurate and accessible.

You’ll:

  • Manage and maintain the virtual project folder site, ensuring project information remains accurate and up to date
  • Create, organize, and maintain project folders in accordance with Kirby Risk Project Management standards
  • Monitor project billing activity, vendor invoices, and change orders to help ensure accurate customer and vendor billing
  • Track project milestones, including submittals, shipping dates, and factory promise dates, while communicating updates to customers and internal stakeholders
  • Provide timely project status updates and reporting to account managers, inside sales teams, and management
  • Identify and report upcoming project opportunities through resources such as Dodge Reports
  • Collaborate across departments to ensure customer needs are met and projects remain on schedule
  • Represent Kirby Risk professionally in all interactions with customers, vendors, and fellow employees

What Makes You a Great Fit

  • College-level coursework or equivalent work experience
  • 2+ years of experience in electrical products sales, project coordination, or a related field
  • Strong organizational skills with the ability to manage multiple projects, priorities, and deadlines simultaneously
  • Excellent attention to detail and commitment to accuracy
  • Strong interpersonal, written, verbal, and customer service skills
  • Professional phone etiquette and the ability to communicate effectively with a variety of audiences
  • Proficiency with Microsoft Office and the ability to learn new business software and systems
  • A collaborative, team-oriented mindset with a passion for continuous learning and improvement

What to Expect in This Role

  • Primarily onsite, indoors, in an office environment utilizing standard office equipment
  • Fast-paced, collaborative work environment supporting multiple projects and stakeholders
  • Ability to perform essential functions of this onsite role in a work environment with a variation of noise levels to include moderate noise due machinery, heavy equipment, moving motorized vehicles, alarms, vibration, and general conversations
  • Occasional travel may be required for training or visits to customer and Kirby Risk locations
  • Schedule: Monday–Friday, regular business hours

Why Kirby Risk?

Founded in 1926, Kirby Risk is a trusted leader in electrical supply, manufacturing, and mechanical solutions. Our culture is built on hard-working, engaged people who treat each other—and our customers—with respect and urgency.

When you join Kirby Risk, you’re not just taking a job—you’re joining a company where you can build a career.

Benefits That Work for You

We provide a complete package designed to support your health, career, and future:

  • Medical, RX, Dental, and Vision insurance
  • Life insurance & Employee Assistance Programs
  • Tuition reimbursement & on-the-job training
  • 401(k) with company match & Profit Sharing
  • Paid Time Off (PTO)

Ready to help customers keep their operations running at peak performance? Apply today and grow with Kirby Risk.

Apply