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Project Billing Coordinator Jobs (NOW HIRING)

Hillhouse Construction

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Project Billing Coordinator

San Jose, CA · On-site

Hillhouse Construction is seeking a highly organized and detail-oriented Project Billing Coordinator to join our Finance & Accounting team. This role will play a critical part in supporting project ...

CrossTown Design + Build

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Billing Coordinator

Des Plaines, IL · On-site

$50K - $60K/yr

Coordinate with project managers and accounting staff to manage project billing cycles * Prepare, review, and process invoices for accuracy and completeness * Collect and organize billing ...

Rockwell Group

Billing Coordinator (Temp)

Manhattan, NY · On-site

$65K - $85K/yr

Billing Coordinator (Temp) Studio/Department: Studio C Rockwell Group, an award-winning ... Tracking and maintaining up to date knowledge of over 100 projects, having quick access to all ...

William Vaughn TA

Billing Coordinator

San Francisco, CA

$90K - $120K/yr

Billing Coordinator Responsibilities • Manage full-cycle billing processes including prebill ... or project managers to review billing details and ensure accuracy • Maintain billing schedules ...

William Vaughn TA

Billing Coordinator

Manhattan, NY · On-site

$90K - $115K/yr

Support special projects and process improvement initiatives within the Finance department. Billing Coordinator Qualifications: * Bachelor's degree is required. * 2+ years of billing, legal billing ...

viLogics

Finance Billing Coordinator

Ebensburg, PA · On-site

The billing coordinator is a customer-facing position under the control of the accounting ... Participate in meetings to discuss client accounts and project billing updates. Qualifications:

viLogics

Finance Billing Coordinator

Ebensburg, PA · On-site

The billing coordinator is a customer-facing position under the control of the accounting ... Participate in meetings to discuss client accounts and project billing updates. Qualifications:

Coyne and Associates

Billing Coordinator

San Diego, CA · Remote

$25 - $30/hr

Billing Coordinator Make a meaningful impact and support a growing team! Join Our Team! We're ... Support HIPAA audits, client record requests, and other operational projects * Utilize CentralReach ...

Coyne and Associates

Billing Coordinator

Riverside, CA · Remote

$25 - $30/hr

Billing Coordinator Make a meaningful impact and support a growing team! Join Our Team! We're ... Support HIPAA audits, client record requests, and other operational projects * Utilize CentralReach ...

Coyne and Associates

Billing Coordinator

Anaheim, CA · Remote

$25 - $30/hr

Billing Coordinator Make a meaningful impact and support a growing team! Join Our Team! We're ... Support HIPAA audits, client record requests, and other operational projects * Utilize CentralReach ...

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Project Billing Coordinator information

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How much do project billing coordinator jobs pay per hour?

As of Jun 15, 2026, the average hourly pay for project billing coordinator in the United States is $26.25, according to ZipRecruiter salary data. Most workers in this role earn between $19.95 and $30.77 per hour, depending on experience, location, and employer.

What are Project Billing Coordinators?

Project Billing Coordinators are professionals responsible for managing and overseeing the billing process for projects within an organization. They ensure that all project-related invoices are accurate, sent out on time, and comply with contractual agreements. Their duties often include tracking billable hours, collaborating with project managers and clients, resolving billing discrepancies, and maintaining records for audits. Effective Project Billing Coordinators help maintain healthy cash flow and support the financial success of projects.

What are the key skills and qualifications needed to thrive as a Project Billing Coordinator, and why are they important?

To thrive as a Project Billing Coordinator, you need strong accounting knowledge, attention to detail, and experience with billing processes, often supported by a degree in finance, accounting, or a related field. Familiarity with invoicing software, ERP systems like SAP or Oracle, and proficiency in Microsoft Excel are typically required. Exceptional organizational skills, problem-solving abilities, and effective communication help you manage deadlines and collaborate with project teams and clients. These skills ensure accurate and timely billing, minimize errors, and support the financial health of projects and the organization.

What is the difference between Project Billing Coordinator vs Project Accountant?

AspectProject Billing CoordinatorProject Accountant
CredentialsTypically requires a high school diploma or associate degree; certifications like Certified Billing & Coding Specialist (CBCS) are a plusRequires a bachelor's degree in accounting, finance, or related field; CPA or similar certifications are common
Work EnvironmentOffice setting, often within project-based industries like construction or engineeringOffice environment, working closely with finance and project teams in similar industries
Employer & Industry UsageUsed by companies managing multiple projects requiring billing and invoicingUsed by firms overseeing project finances, budgets, and financial reporting

The Project Billing Coordinator focuses on generating invoices, managing billing processes, and ensuring timely payments for projects. In contrast, the Project Accountant handles broader financial tasks, including budgeting, financial analysis, and reporting. Both roles are essential in project-driven industries but differ mainly in scope and responsibilities.

How does a Project Billing Coordinator typically collaborate with project managers and accounting teams?

A Project Billing Coordinator works closely with project managers to gather relevant project details, track progress, and ensure that billing milestones align with project deliverables. They also coordinate with accounting teams to process invoices, reconcile accounts, and resolve any discrepancies. Effective communication and attention to detail are essential in this role, as it often involves balancing multiple projects and adhering to strict billing schedules to ensure timely revenue recognition.
More about Project Billing Coordinator jobs
What cities are hiring for Project Billing Coordinator jobs? Cities with the most Project Billing Coordinator job openings:
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What job categories do people searching Project Billing Coordinator jobs look for? The top searched job categories for Project Billing Coordinator jobs are:
Project Billing Coordinator jobs near you
Infographic showing various Project Billing Coordinator job openings in the United States as of June 2026, with employment types broken down into 83% Full Time, and 17% Contract. Highlights an 100% In-person job distribution, with an average salary of $54,607 per year, or $26.3 per hour.
Project Billing Coordinator

Project Billing Coordinator

Hillhouse Construction

San Jose, CA • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 12 days ago

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Job description

Hillhouse Construction is seeking a highly organized and detail-oriented Project Billing Coordinator to join our Finance & Accounting team. This role will play a critical part in supporting project billing operations, owner invoicing, lien compliance, certified payroll tracking, and contract administration across multiple active construction projects. The ideal candidate thrives in a fast-paced environment, enjoys working with project teams, and takes pride in maintaining accurate and timely project documentation.

Responsibilities:

  • Assemble and submit owner billing packages, including AIA G702/G703 applications and owner-specific billing formats
  • Coordinate and track conditional and unconditional lien releases from subcontractors and vendors
  • Collect, organize, and maintain subcontractor invoices, backup documentation, and billing support materials
  • Track project retainage, contract values, approved change orders, and balances remaining to bill
  • Work directly with Project Managers to prepare owner invoices and ensure billing accuracy
  • Monitor and report outstanding owner change orders, subcontractor change orders, and pending billings
  • Assist with certified payroll package tracking and prevailing wage compliance documentation
  • Follow up on missing subcontractor releases, invoices, insurance certificates, and project documentation
  • Maintain billing compliance requirements for multiple owners and project contracts
  • Support month-end billing activities and other accounting-related functions as needed

​Qualifications:

  • 3+ years of experience in construction billing, project accounting, or a related accounting role
  • Strong understanding of AIA billing formats, owner billing requirements, and construction invoicing processes
  • Experience with conditional and unconditional lien releases and California construction billing practices
  • Familiarity with prevailing wage and certified payroll documentation preferred
  • Experience working with multiple active projects and competing deadlines
  • Strong follow-up skills and the ability to coordinate with project teams, subcontractors, and clients
  • Experience with Sage Intacct, Sage Construction Management, or similar construction accounting software preferred
  • Proficiency in Microsoft Excel and other Microsoft Office applications
  • Excellent organizational skills with strong attention to detail and accuracy
  • Ability to prioritize tasks, manage deadlines, and work independently in a collaborative team environment