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Project Billing Coordinator Jobs (NOW HIRING)

Thermon

Project Billing Specialist

Houston, TX · On-site

$17.25 - $23.25/hr

The Order Management Coordinator handles both Time & Materials (T&M) and Fixed Price projects, ensuring accurate and timely billing according to contract requirements, customer specifications, and ...

MG+M The Law Firm

Billing Coordinator

Edwardsville, IL · On-site

$50K - $65K/yr

The Billing Coordinator plays a critical role in the firm's revenue cycle by managing complex ... Participate in firm-wide and departmental projects * Analyze client accounting, including work in ...

MG+M The Law Firm

Billing Coordinator

New Orleans, LA · On-site

$50K - $65K/yr

The Billing Coordinator plays a critical role in the firm's revenue cycle by managing complex ... Participate in firm-wide and departmental projects * Analyze client accounting, including work in ...

Thermon

Project Billing Specialist

Houston, TX · On-site

$17.25 - $23.25/hr

The Order Management Coordinator handles both Time & Materials (T&M) and Fixed Price projects, ensuring accurate and timely billing according to contract requirements, customer specifications, and ...

New

MG+M The Law Firm

Billing Coordinator

Wilmington, DE · On-site

$50K - $65K/yr

The Billing Coordinator plays a critical role in the firm's revenue cycle by managing complex ... Participate in firm-wide and departmental projects * Analyze client accounting, including work in ...

Thermon

Project Billing Specialist

Houston, TX · Remote

$17.25 - $23.25/hr

The Order Management Coordinator handles both Time & Materials (T&M) and Fixed Price projects, ensuring accurate and timely billing according to contract requirements, customer specifications, and ...

New

TERRACON

Billing Coordinator

Providence, RI · On-site

Prepare timely and accurate billing for designated projects in accordance with contractual ... coordinators, and managers, as well as when interacting by phone, email, chats, or in person with ...

TERRACON

Billing Coordinator

Providence, RI · On-site

$27.78 - $38.78/hr

Prepare timely and accurate billing for designated projects in accordance with contractual ... coordinators, and managers, as well as when interacting by phone, email, chats, or in person with ...

Katten

Billing Coordinator

New York, NY · On-site

Billing Coordinator The Billing Coordinator is responsible for the day-to-day administration of ... projects when necessary. Knowledge, Skills, and Abilities * Bachelor's degree in liberal arts or ...

System One

Project Billing Accountant

Pittsburgh, PA · On-site

$59K - $77K/yr

Project Billing Accountant Location: Pittsburgh, PA Type: Direct Hire Contractor Work Model: Onsite ... Issue invoices to clients on a weekly, bi-weekly, or monthly schedule in coordination with project ...

System One

Project Billing Accountant

Pittsburgh, PA · On-site

$59K - $77K/yr

Project Billing Accountant Location: Pittsburgh, PA Type: Direct Hire Contractor Work Model: Onsite ... Issue invoices to clients on a weekly, bi-weekly, or monthly schedule in coordination with project ...

Topographic

Billing Coordinator

Benbrook, TX

This role requires clear, effective communication with project managers and a collaborative, team-oriented mindset. The Billing Coordinator will also build reports in Excel as needed and partner with ...

New

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How much do project billing coordinator jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for project billing coordinator in the United States is $26.25, according to ZipRecruiter salary data. Most workers in this role earn between $19.95 and $30.77 per hour, depending on experience, location, and employer.

What is a project billing coordinator?

Project Billing Coordinators are professionals responsible for managing and overseeing the billing process for projects within an organization. They ensure that all project-related invoices are accurate, sent out on time, and comply with contractual agreements. Their duties often include tracking billable hours, collaborating with project managers and clients, resolving billing discrepancies, and maintaining records for audits. Effective Project Billing Coordinators help maintain healthy cash flow and support the financial success of projects.

What are the key skills and qualifications needed to thrive as a project billing coordinator, and why are they important?

To thrive as a Project Billing Coordinator, you need strong accounting knowledge, attention to detail, and experience with billing processes, often supported by a degree in finance, accounting, or a related field. Familiarity with invoicing software, ERP systems like SAP or Oracle, and proficiency in Microsoft Excel are typically required. Exceptional organizational skills, problem-solving abilities, and effective communication help you manage deadlines and collaborate with project teams and clients. These skills ensure accurate and timely billing, minimize errors, and support the financial health of projects and the organization.

What is the difference between Project Billing Coordinator vs Project Accountant?

AspectProject Billing CoordinatorProject Accountant
CredentialsTypically requires a high school diploma or associate degree; certifications like Certified Billing & Coding Specialist (CBCS) are a plusRequires a bachelor's degree in accounting, finance, or related field; CPA or similar certifications are common
Work EnvironmentOffice setting, often within project-based industries like construction or engineeringOffice environment, working closely with finance and project teams in similar industries
Employer & Industry UsageUsed by companies managing multiple projects requiring billing and invoicingUsed by firms overseeing project finances, budgets, and financial reporting

The Project Billing Coordinator focuses on generating invoices, managing billing processes, and ensuring timely payments for projects. In contrast, the Project Accountant handles broader financial tasks, including budgeting, financial analysis, and reporting. Both roles are essential in project-driven industries but differ mainly in scope and responsibilities.

How does a project billing coordinator typically collaborate with project managers and accounting teams?

A Project Billing Coordinator works closely with project managers to gather relevant project details, track progress, and ensure that billing milestones align with project deliverables. They also coordinate with accounting teams to process invoices, reconcile accounts, and resolve any discrepancies. Effective communication and attention to detail are essential in this role, as it often involves balancing multiple projects and adhering to strict billing schedules to ensure timely revenue recognition.
More about Project Billing Coordinator jobs
What cities are hiring for Project Billing Coordinator jobs? Cities with the most Project Billing Coordinator job openings:
What states have the most Project Billing Coordinator jobs? States with the most job openings for Project Billing Coordinator jobs include:
What job categories do people searching Project Billing Coordinator jobs look for? The top searched job categories for Project Billing Coordinator jobs are:
Project Billing Coordinator jobs near you
Infographic showing various Project Billing Coordinator job openings in the United States as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $54,607 per year, or $26.3 per hour.

Project Billing Specialist

Thermon

Houston, TX • On-site

$17.25 - $23.25/hr

Full-time

Posted 4 days ago

Job description

Job Title:
Project Billing Specialist
Location:
Houston, TX (8880 Telephone Rd. Houston, TX 77061)
Reports to:
Manager, Operations
Who We Are - Thermon
Thermon is a diversified technology company and a global leader in industrial process heating, temperature maintenance, environmental monitoring, and temporary power distribution solutions. We deliver engineered solutions that enhance operational awareness, safety, reliability, and efficiency while achieving the lowest total cost of ownership.
Thermon offers over 250 products, software, and services across multiple brands, providing a range of offerings from boilers, transportation heaters, and liquid load banks to tubing bundles and heat trace systems. We are the silent guardians of critical infrastructure. From the relentless demands of chemical plants and the intricate networks of rail and transit to the vital pulse of power generation, we innovate solutions that ensure optimal operation, protect critical assets, and maximize efficiency.
We care deeply about the success of our customers, the well-being of our people, and the reliability of every product we design. This drives our unwavering commitment to safety and integrity in everything we do. Through collaboration, we unite a rich legacy of expertise with a trusted global team, partnering side by side with our customers. We transfer the warmth needed to make life work.
Overview
The Order Management Coordinator will work closely across multiple departments including Sales, Finance, Engineering, Construction Field Services, and both external and internal customers. This role is responsible for managing the invoicing process for projects within the organization utilizing the AX2012 ERP system.
The Order Management Coordinator handles both Time & Materials (T&M) and Fixed Price projects, ensuring accurate and timely billing according to contract requirements, customer specifications, and direction provided by Project Managers. The position partners closely with Finance staff, Project Management, Operations, and customers to support billing, invoicing, contract compliance, and collections activities.
Key Responsibilities and Accountabilities
  • Prepare and process project invoices utilizing the AX2012 ERP system.
  • Handle both Time & Materials (T&M) and Fixed Price projects.
  • Manage milestone billing, progress billing, and retention billing requirements as specified by contract.
  • Review and comply with contract requirements for invoicing to ensure accuracy and adherence to contractual terms.
  • Complete customer-specific forms and supporting documentation as required for invoice submission.
  • Submit invoices electronically through customer online portals when required, ensuring compliance with customer invoicing procedures.
  • Monitor unbilled projects and work with Project Managers to ensure timely billing.
  • Review customer contracts, purchase orders, and change orders to ensure compliance with billing requirements.
  • Participate in project handover meetings when project purchase orders are accepted, facilitating the transfer of responsibility from Sales to the Project Team.
  • Assist with bonding, retention, and letter of credit requirements as needed.
  • Maintain supporting documentation related to customer billing requirements and contractual obligations.
  • Interact with Finance staff, Project Management, and customers to address billing, invoicing, and collections inquiries or issues.
  • Support collection efforts by assisting with invoice reconciliations, dispute resolution, and customer documentation requests.
  • Maintain clear and effective communication channels to facilitate smooth operations throughout the billing and invoicing process.
  • Build positive working relationships with customers and internal stakeholders to support timely payment collection.
  • Maintain billing records and project invoicing documentation.
  • Assist in tracking invoice status, retention balances, and outstanding customer requirements.
  • Identify opportunities to improve billing efficiency, accuracy, and process consistency.
  • Support special projects and other duties as requested by management.
  • Ability to prioritize tasks and manage time efficiently in a fast-paced environment with moderate supervision.

Knowledge and Experience
  • Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
  • Minimum 3 years of experience in project billing, contract billing, accounts receivable, service billing, or related experience.
  • Experience reviewing contract requirements and customer billing specifications.
  • Proficiency with ERP systems and billing applications.
  • Strong proficiency with Microsoft Office applications including Excel, Word, Outlook, and PowerPoint.

Preferred
  • Minimum 5 years of project billing, accounts receivable, contract compliance, or service billing experience.
  • Experience with Microsoft Dynamics AX2012 and/or Microsoft Dynamics 365.
  • Experience within manufacturing, construction, engineering, industrial services, or project-based environments.
  • Experience working with customer billing portals.
  • Knowledge of retention billing, bonding requirements, letters of credit, and project documentation processes.

Key Characteristics, Competencies and Skills
  • Knowledge of domestic shipping terms, shipping documentation, contract terminology, and customer billing requirements.
  • Working knowledge of terms and conditions, Incoterms, accounts receivable processes, invoicing, retention, and contract compliance requirements.
  • Strong attention to detail and accuracy in financial data management.
  • Strong interpersonal, organizational, and communication skills.
  • Ability to solve practical problems by identifying issues, utilizing a systematic approach to solutions, and adapting to changing priorities.
  • Strong customer service orientation and ability to work effectively with internal and external stakeholders.
  • Ability to prioritize tasks, manage multiple projects, and meet deadlines in a fast-paced environment.
  • Strong analytical and problem-solving skills.
  • Ability to work independently with moderate supervision.

Physical Activities
  • Frequently sits for extended periods while performing computer and administrative work.
  • Frequently uses hands and fingers for keyboarding, data entry, and operation of office equipment.
  • Frequently speaks, listens, and communicates in person, by telephone, and through virtual meeting platforms.
  • Occasionally stands and walks throughout the office.
  • Occasionally bends, stoops, reaches, or kneels to access files or office supplies.
  • Occasionally lifts, carries, pushes, or pulls office materials weighing up to 20 pounds.

Visual Requirements
  • Requires close visual acuity to review financial documents, contracts, spreadsheets, invoices, and computer screens.
  • Ability to distinguish and verify detailed financial data with a high degree of accuracy.

Work Environment
  • Primarily works in a professional office environment.
  • Regular use of computers, telephones, printers, scanners, and other standard office equipment.
  • May occasionally visit warehouse, production, or project support areas, requiring adherence to applicable safety policies and personal protective equipment requirements.
  • Minimal travel may be required for meetings, training, or business purposes.

Physical Demand Classification
Sedentary Work: Exerts up to 20 pounds of force occasionally and/or negligible amounts of force frequently to lift, carry, push, pull, or move objects. Work primarily involves sitting but may require occasional walking or standing.
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About Thermon

Sourced by ZipRecruiter

Industry

Electrical equipment, appliance, and component manufacturing

Company size

1,001 - 5,000 Employees

Headquarters location

Austin, TX, US

Year founded

1954

Social media

Twitter

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