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Project Billing Coordinator Jobs (NOW HIRING)

System One

Project Billing Accountant

Pittsburgh, PA · On-site

$59K - $77K/yr

Project Billing Accountant Location: Pittsburgh, PA Type: Direct Hire Contractor Work Model: Onsite ... Issue invoices to clients on a weekly, bi-weekly, or monthly schedule in coordination with project ...

System One

Project Billing Accountant

Pittsburgh, PA · On-site

$59K - $77K/yr

Project Billing Accountant Location: Pittsburgh, PA Type: Direct Hire Contractor Work Model: Onsite ... Issue invoices to clients on a weekly, bi-weekly, or monthly schedule in coordination with project ...

System One

Project Billing Accountant

Pittsburgh, PA · On-site

$59K - $77K/yr

Project Billing Accountant Location: Pittsburgh, PA Type: Direct Hire Contractor Work Model: Onsite ... Issue invoices to clients on a weekly, bi-weekly, or monthly schedule in coordination with project ...

TERRACON

Billing Coordinator

Providence, RI · On-site

$27.78 - $38.78/hr

Prepare timely and accurate billing for designated projects in accordance with contractual ... coordinators, and managers, as well as when interacting by phone, email, chats, or in person with ...

Katten

Billing Coordinator

Chicago, IL · On-site

Billing Coordinator The Billing Coordinator is responsible for the day-to-day administration of ... projects when necessary. Knowledge, Skills, and Abilities * Bachelor's degree in liberal arts or ...

Katten

Billing Coordinator

New York, NY

Billing Coordinator The Billing Coordinator is responsible for the day-to-day administration of ... projects when necessary. Knowledge, Skills, and Abilities * Bachelor's degree in liberal arts or ...

tisg

Project Coordinator

Warren, MI · On-site

Calculate preliminary billings for all assigned projects upon completion. * Ensure timely billing ... Project Coordinator Requirements: * High School Diploma and/or equivalent * Proficiency in ...

Katten

Billing Coordinator

New York, NY · On-site

Billing Coordinator The Billing Coordinator is responsible for the day-to-day administration of ... projects when necessary. Knowledge, Skills, and Abilities * Bachelor's degree in liberal arts or ...

TERRACON

Billing Coordinator

Olathe, KS

Prepare timely and accurate billing for designated projects in accordance with contractual ... coordinators, and managers, as well as when interacting by phone, email, chats, or in person with ...

TERRACON

Billing Coordinator

Olathe, KS · On-site

$25.25 - $35.25/hr

Prepare timely and accurate billing for designated projects in accordance with contractual ... coordinators, and managers, as well as when interacting by phone, email, chats, or in person with ...

Michels Corporation

Billing Coordinator

Brownsville, WI · On-site

It takes grit, determination, and hard work to execute high impact projects. Michels Corporation ... As a Billing Coordinator, you are responsible for ensuring accurate and timely billing processes ...

System One

Project Billing Accountant

Pittsburgh, PA · On-site

$59K - $77K/yr

Project Billing Accountant Location: Pittsburgh, PA Type: Direct Hire Contractor Work Model: Onsite ... Issue invoices to clients on a weekly, bi-weekly, or monthly schedule in coordination with project ...

Seaglass Concrete

Billing Coordinator

Sanford, FL · On-site

As a Billing Coordinator, you are responsible for ensuring accurate and timely billing processes ... projects, and contribute to our success. Key Responsibilities: * Collaborate with multiple ...

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How much do project billing coordinator jobs pay per hour?

As of Jul 17, 2026, the average hourly pay for project billing coordinator in the United States is $26.25, according to ZipRecruiter salary data. Most workers in this role earn between $19.95 and $30.77 per hour, depending on experience, location, and employer.

What are Project Billing Coordinators?

Project Billing Coordinators are professionals responsible for managing and overseeing the billing process for projects within an organization. They ensure that all project-related invoices are accurate, sent out on time, and comply with contractual agreements. Their duties often include tracking billable hours, collaborating with project managers and clients, resolving billing discrepancies, and maintaining records for audits. Effective Project Billing Coordinators help maintain healthy cash flow and support the financial success of projects.

What are the key skills and qualifications needed to thrive as a Project Billing Coordinator, and why are they important?

To thrive as a Project Billing Coordinator, you need strong accounting knowledge, attention to detail, and experience with billing processes, often supported by a degree in finance, accounting, or a related field. Familiarity with invoicing software, ERP systems like SAP or Oracle, and proficiency in Microsoft Excel are typically required. Exceptional organizational skills, problem-solving abilities, and effective communication help you manage deadlines and collaborate with project teams and clients. These skills ensure accurate and timely billing, minimize errors, and support the financial health of projects and the organization.

What is the difference between Project Billing Coordinator vs Project Accountant?

AspectProject Billing CoordinatorProject Accountant
CredentialsTypically requires a high school diploma or associate degree; certifications like Certified Billing & Coding Specialist (CBCS) are a plusRequires a bachelor's degree in accounting, finance, or related field; CPA or similar certifications are common
Work EnvironmentOffice setting, often within project-based industries like construction or engineeringOffice environment, working closely with finance and project teams in similar industries
Employer & Industry UsageUsed by companies managing multiple projects requiring billing and invoicingUsed by firms overseeing project finances, budgets, and financial reporting

The Project Billing Coordinator focuses on generating invoices, managing billing processes, and ensuring timely payments for projects. In contrast, the Project Accountant handles broader financial tasks, including budgeting, financial analysis, and reporting. Both roles are essential in project-driven industries but differ mainly in scope and responsibilities.

How much do billing coordinators make in the US?

Billing coordinators in the US typically earn between $40,000 and $60,000 annually, with the median salary around $50,000. Factors such as experience, industry, and location can influence compensation, and some roles may include additional benefits or bonuses.

What is the highest paying job as a coordinator?

The highest paying roles for coordinators often include senior or specialized positions such as Program Manager, Project Director, or Operations Manager, which typically require extensive experience and advanced skills. These roles can offer higher salaries due to increased responsibilities and leadership requirements, especially in industries like construction, IT, or healthcare. Certification and proficiency in project management tools like MS Project or Primavera can also contribute to higher compensation.

What does a project billing coordinator do?

A project billing coordinator manages the invoicing process for projects, ensuring accurate and timely billing based on project milestones, work completed, or contractual terms. They often work with project managers, finance teams, and use billing software to track expenses, generate invoices, and resolve billing discrepancies to support financial accuracy and cash flow.

How does a Project Billing Coordinator typically collaborate with project managers and accounting teams?

A Project Billing Coordinator works closely with project managers to gather relevant project details, track progress, and ensure that billing milestones align with project deliverables. They also coordinate with accounting teams to process invoices, reconcile accounts, and resolve any discrepancies. Effective communication and attention to detail are essential in this role, as it often involves balancing multiple projects and adhering to strict billing schedules to ensure timely revenue recognition.

What are the duties of a billing coordinator?

A billing coordinator is responsible for preparing, reviewing, and processing invoices to ensure accurate and timely billing for services or products. They maintain billing records, resolve discrepancies, and collaborate with clients and internal teams using billing software or spreadsheets. Attention to detail and knowledge of accounting principles are essential for this role.
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Project Billing Coordinator jobs near you

Billing Coordinator

Wilson Elser - Business & Legal Professionals

White Plains, NY • Hybrid

Other

Re-posted 24 days ago

Job description

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Billing Coordinator position in our White Plains, NY Office.

This position offers a flexible, hybrid working arrangement.

Key Responsibilities:

  • Supporting all billing operations of the firm
  • Utilization of accounting and payables software programs to perform duties and responsibilities
  • Ensuring that all tasks and duties completed are done within the firm's set guidelines and policie
  • Accurately and timely completing assignments
  • Communicating with claims examiners and clients regarding billing inquires
  • Researching and responding to inquiries from attorneys and support staff
  • Displaying a positive, high-energy attitude within our team environment
  • Reviewing and editing pre-bills in response to attorney and support staff requests
  • Executing complex bills (i.e., multiple discounts, split-party billing, preparation of electronic bills)
  • Creating, printing and verifying the accuracy of invoices prepared for clients
  • Reviewing and verifying the accuracy of supporting documentation as required
  • Assisting with obtaining information required for e-billing and liaising with e-billing coordinators
  • Reviewing and analyzing rejected invoices and assisting with their resolution
  • Recording and tracking of retainer funds as directed by attorney
  • Processing write-offs per Firm policy
  • Assistance with the creation and distribution of daily, weekly, monthly reports
  • Assisting with year-end closing and reporting as required
  • Assisting with special projects on various issues as needed

Qualifications

  • Aderant experience required
  • Excellent verbal and written communication skills
  • Excellent interpersonal and customer service skills
  • Strong analytical, problem-solving and & productivity skills
  • Excellent time management skills and the ability to work flexible hours to meet deadlines
  • Ability to function well in a high-paced environment with shifting priorities
  • Ability to maintain confidentiality, and to exercise discretion and good judgment
  • Proficiency in Microsoft Office applications
  • Knowledge of bookkeeping procedures (posting, balancing, debits/credits and journal entries)
  • Proficiency in basic accounting principles and the ability to perform mathematical functions
  • Knowledge of iManage document management software a plus, but not mandatory
  • Knowledge of e-billing middleware sites is a plus, but not mandatory
  • Knowledge of AS400 system is a plus, but not mandatory
  • College graduate with internship/work experience

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