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Project Billing Coordinator Jobs (NOW HIRING)

Katten

Billing Coordinator

Chicago, IL

Billing Coordinator The Billing Coordinator is responsible for the day-to-day administration of ... projects when necessary. Knowledge, Skills, and Abilities * Bachelor's degree in liberal arts or ...

Katten

Billing Coordinator

Chicago, IL · On-site

Billing Coordinator The Billing Coordinator is responsible for the day-to-day administration of ... projects when necessary. Knowledge, Skills, and Abilities * Bachelor's degree in liberal arts or ...

System One

Project Billing Accountant

Pittsburgh, PA · On-site

$59K - $77K/yr

Project Billing Accountant Location: Pittsburgh, PA Type: Direct Hire Contractor Work Model: Onsite ... Issue invoices to clients on a weekly, bi-weekly, or monthly schedule in coordination with project ...

tisg

Project Coordinator

Warren, MI

Calculate preliminary billings for all assigned projects upon completion. * Ensure timely billing ... Project Coordinator Requirements: * High School Diploma and/or equivalent * Proficiency in ...

TERRACON

Billing Coordinator

Providence, RI · On-site

$27.78 - $38.78/hr

Prepare timely and accurate billing for designated projects in accordance with contractual ... coordinators, and managers, as well as when interacting by phone, email, chats, or in person with ...

Katten

Billing Coordinator

New York, NY

Billing Coordinator The Billing Coordinator is responsible for the day-to-day administration of ... projects when necessary. Knowledge, Skills, and Abilities * Bachelor's degree in liberal arts or ...

System One

Project Billing Accountant

Pittsburgh, PA · On-site

$59K - $77K/yr

Project Billing Accountant Location: Pittsburgh, PA Type: Direct Hire Contractor Work Model: Onsite ... Issue invoices to clients on a weekly, bi-weekly, or monthly schedule in coordination with project ...

Katten

Billing Coordinator

New York, NY · On-site

Billing Coordinator The Billing Coordinator is responsible for the day-to-day administration of ... projects when necessary. Knowledge, Skills, and Abilities * Bachelor's degree in liberal arts or ...

System One

Project Billing Accountant

Pittsburgh, PA · On-site

$59K - $77K/yr

Project Billing Accountant Location: Pittsburgh, PA Type: Direct Hire Contractor Work Model: Onsite ... Issue invoices to clients on a weekly, bi-weekly, or monthly schedule in coordination with project ...

TERRACON

Billing Coordinator

Olathe, KS · On-site

Prepare timely and accurate billing for designated projects in accordance with contractual ... coordinators, and managers, as well as when interacting by phone, email, chats, or in person with ...

Michels Corporation

Billing Coordinator

Brownsville, WI · On-site

It takes grit, determination, and hard work to execute high impact projects. Michels Corporation ... As a Billing Coordinator, you are responsible for ensuring accurate and timely billing processes ...

TERRACON

Billing Coordinator

Olathe, KS · On-site

$25.25 - $35.25/hr

Prepare timely and accurate billing for designated projects in accordance with contractual ... coordinators, and managers, as well as when interacting by phone, email, chats, or in person with ...

Seaglass Concrete

Billing Coordinator

Sanford, FL · On-site

As a Billing Coordinator, you are responsible for ensuring accurate and timely billing processes ... projects, and contribute to our success. Key Responsibilities: * Collaborate with multiple ...

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How much do project billing coordinator jobs pay per hour?

As of Jul 19, 2026, the average hourly pay for project billing coordinator in the United States is $26.25, according to ZipRecruiter salary data. Most workers in this role earn between $19.95 and $30.77 per hour, depending on experience, location, and employer.

What are Project Billing Coordinators?

Project Billing Coordinators are professionals responsible for managing and overseeing the billing process for projects within an organization. They ensure that all project-related invoices are accurate, sent out on time, and comply with contractual agreements. Their duties often include tracking billable hours, collaborating with project managers and clients, resolving billing discrepancies, and maintaining records for audits. Effective Project Billing Coordinators help maintain healthy cash flow and support the financial success of projects.

What are the key skills and qualifications needed to thrive as a Project Billing Coordinator, and why are they important?

To thrive as a Project Billing Coordinator, you need strong accounting knowledge, attention to detail, and experience with billing processes, often supported by a degree in finance, accounting, or a related field. Familiarity with invoicing software, ERP systems like SAP or Oracle, and proficiency in Microsoft Excel are typically required. Exceptional organizational skills, problem-solving abilities, and effective communication help you manage deadlines and collaborate with project teams and clients. These skills ensure accurate and timely billing, minimize errors, and support the financial health of projects and the organization.

What is the difference between Project Billing Coordinator vs Project Accountant?

AspectProject Billing CoordinatorProject Accountant
CredentialsTypically requires a high school diploma or associate degree; certifications like Certified Billing & Coding Specialist (CBCS) are a plusRequires a bachelor's degree in accounting, finance, or related field; CPA or similar certifications are common
Work EnvironmentOffice setting, often within project-based industries like construction or engineeringOffice environment, working closely with finance and project teams in similar industries
Employer & Industry UsageUsed by companies managing multiple projects requiring billing and invoicingUsed by firms overseeing project finances, budgets, and financial reporting

The Project Billing Coordinator focuses on generating invoices, managing billing processes, and ensuring timely payments for projects. In contrast, the Project Accountant handles broader financial tasks, including budgeting, financial analysis, and reporting. Both roles are essential in project-driven industries but differ mainly in scope and responsibilities.

How much do billing coordinators make in the US?

Billing coordinators in the US typically earn between $40,000 and $60,000 annually, with the median salary around $50,000. Factors such as experience, industry, and location can influence compensation, and some roles may include additional benefits or bonuses.

What is the highest paying job as a coordinator?

The highest paying roles for coordinators often include senior or specialized positions such as Program Manager, Project Director, or Operations Manager, which typically require extensive experience and advanced skills. These roles can offer higher salaries due to increased responsibilities and leadership requirements, especially in industries like construction, IT, or healthcare. Certification and proficiency in project management tools like MS Project or Primavera can also contribute to higher compensation.

What does a project billing coordinator do?

A project billing coordinator manages the invoicing process for projects, ensuring accurate and timely billing based on project milestones, work completed, or contractual terms. They often work with project managers, finance teams, and use billing software to track expenses, generate invoices, and resolve billing discrepancies to support financial accuracy and cash flow.

How does a Project Billing Coordinator typically collaborate with project managers and accounting teams?

A Project Billing Coordinator works closely with project managers to gather relevant project details, track progress, and ensure that billing milestones align with project deliverables. They also coordinate with accounting teams to process invoices, reconcile accounts, and resolve any discrepancies. Effective communication and attention to detail are essential in this role, as it often involves balancing multiple projects and adhering to strict billing schedules to ensure timely revenue recognition.

What are the duties of a billing coordinator?

A billing coordinator is responsible for preparing, reviewing, and processing invoices to ensure accurate and timely billing for services or products. They maintain billing records, resolve discrepancies, and collaborate with clients and internal teams using billing software or spreadsheets. Attention to detail and knowledge of accounting principles are essential for this role.
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Project Billing Coordinator jobs near you

E-Billing Coordinator

Buchanan Ingersoll and Rooney PC

Philadelphia, PA • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 3 days ago

New

Job description

E-Billing Coordinator - Buchanan Ingersoll & Rooney
Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients.
We are currently recruiting for an E-Billing Coordinator in the Philadelphia or Pittsburgh, PA or Tampa, FL areas. The position may be fully remote and reports to the E-Billing Supervisor.
Job Description
The primary duties of the E-Billing Coordinator are to track and monitor the submission and acceptance of e-billed invoices through eBillingHub and specific vendor sites. The E-Billing Coordinator assists Billing Coordinators as needed to help resolve submission issues, including appeals of rejections and reductions. Checks for new matters and rate approvals on vendor sites and works with the Billing team to ensure data integrity in Elite 3E.
This position may be fully remote with the exception of occasional necessary trainings, meetings, or projects. Applicants must live within one hour commute time of office location.
Key Responsibilities
  • Work with Billing Coordinators to submit invoices to vendor sites via eBillingHub in accordance with Outside Counsel Guidelines.
  • Track and monitor invoice submissions using eBillingHub.
  • Ensure invoice acceptance in vendor sites such as Legal Tracker, T360, and others.
  • Perform a first-level attempt to correct e-billing issues such as fixing block-billing and task codes, and resubmit any rejected invoices.
  • Monitor vendor sites for newly created matters and work with Billing team to set up matters in 3E.
  • Review vendor sites for timekeeper rate approvals and communicate rate adjustments to Billing and Pricing teams as necessary.
  • Assist the e-billing Supervisor in suggesting actions the Billing team might take in the future to avoid reductions and rejections of certain line items.
  • Other duties as assigned by the E-Billing Supervisor.

Skills and Requirements
  • Associates Degree with emphasis in business or accounting, or equivalent work experience, required.
  • Prior experience with legal billing or other accounting functions.
  • 2 or more years of experience in a law firm or other professional service environment.
  • Familiarity with Elite 3E, Elite Enterprise or Aderant financial systems, in addition to eBillingHub or BillBlast, and major vendor sites such as Tymetrix360 (T360), Legal Tracker, Collaborati, and CounselLink.
  • Flexibility to work overtime and weekends, if needed.
  • Demonstrated proficiency with Microsoft Office, especially Excel and Word.
  • Ability to organize and prioritize workload.
  • Excellent communication skills, both written and verbal.

Why should you work at Buchanan?
Buchanan offers an outstanding benefits package that includes:
  • Competitive Salaries
  • Generous Paid Time Off, Including a Floating Holiday
  • Paid Holidays
  • WorkWell Wellness Program
  • Paid Parental Leave
  • Caregiving Assistance Through BrightHorizons (child, elder and pet care!)
  • Access to Firm-wide Emergency Assistance Fund
  • Insurance - Medical, Dental, and Vision
  • 401K and Retirement Savings Program

We are an Equal Opportunity Employer.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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