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Project Billing Coordinator Jobs (NOW HIRING)

TRC Companies, Inc.

Billing Project Coordinator

Augusta, ME · On-site

$19 - $22/hr

... projects. At TRC, Member of WSP, you can have a rewarding career on every level. TRC has long set ... Overview As a Billing Coordinator, your primary responsibility is to ensure accurate and timely ...

System One

Project Billing Accountant

Pittsburgh, PA · On-site

$59K - $77K/yr

Project Billing Accountant Location: Pittsburgh, PA Type: Direct Hire Contractor Work Model: Onsite ... Issue invoices to clients on a weekly, bi-weekly, or monthly schedule in coordination with project ...

Seaglass Concrete

Billing Coordinator

Sanford, FL · On-site

As a Billing Coordinator, you are responsible for ensuring accurate and timely billing processes ... projects, and contribute to our success. Key Responsibilities: * Collaborate with multiple ...

System One

Project Billing Accountant

Pittsburgh, PA · On-site

$59K - $77K/yr

Project Billing Accountant Location: Pittsburgh, PA Type: Direct Hire Contractor Work Model: Onsite ... Issue invoices to clients on a weekly, bi-weekly, or monthly schedule in coordination with project ...

LUZCO Technologies

Billing Coordinator

Saint Louis, MO · On-site

As a Billing & Project Accountant Coordinator, you'll play an important role in preparing client invoices, processing payments, and supporting project accounting activities across the organization.

System One

Project Billing Accountant

Pittsburgh, PA · On-site

$59K - $77K/yr

Project Billing Accountant Location: Pittsburgh, PA Type: Direct Hire Contractor Work Model: Onsite ... Issue invoices to clients on a weekly, bi-weekly, or monthly schedule in coordination with project ...

System One

Project Billing Accountant

Pittsburgh, PA · On-site

$59K - $77K/yr

Project Billing Accountant Location: Pittsburgh, PA Type: Direct Hire Contractor Work Model: Onsite ... Issue invoices to clients on a weekly, bi-weekly, or monthly schedule in coordination with project ...

Hyatt

Billing Coordinator

Park City, UT · On-site

The Billing coordinator supports the endtoend billing process for the Sales & Events department ... projects while maintaining attention to detail, meeting deadlines, and thriving in high-pressure ...

System One

Project Billing Accountant

Pittsburgh, PA · On-site

$59K - $77K/yr

Project Billing Accountant Location: Pittsburgh, PA Type: Direct Hire Contractor Work Model: Onsite ... Issue invoices to clients on a weekly, bi-weekly, or monthly schedule in coordination with project ...

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How much do project billing coordinator jobs pay per hour?

As of Sep 1, 2026, the average hourly pay for project billing coordinator in the United States is $26.25, according to ZipRecruiter salary data. Most workers in this role earn between $19.95 and $30.77 per hour, depending on experience, location, and employer.

What is a project billing coordinator?

Project Billing Coordinators are professionals responsible for managing and overseeing the billing process for projects within an organization. They ensure that all project-related invoices are accurate, sent out on time, and comply with contractual agreements. Their duties often include tracking billable hours, collaborating with project managers and clients, resolving billing discrepancies, and maintaining records for audits. Effective Project Billing Coordinators help maintain healthy cash flow and support the financial success of projects.

How does a project billing coordinator typically collaborate with project managers and accounting teams?

A Project Billing Coordinator works closely with project managers to gather relevant project details, track progress, and ensure that billing milestones align with project deliverables. They also coordinate with accounting teams to process invoices, reconcile accounts, and resolve any discrepancies. Effective communication and attention to detail are essential in this role, as it often involves balancing multiple projects and adhering to strict billing schedules to ensure timely revenue recognition.

What are the key skills and qualifications needed to thrive as a project billing coordinator, and why are they important?

To thrive as a Project Billing Coordinator, you need strong accounting knowledge, attention to detail, and experience with billing processes, often supported by a degree in finance, accounting, or a related field. Familiarity with invoicing software, ERP systems like SAP or Oracle, and proficiency in Microsoft Excel are typically required. Exceptional organizational skills, problem-solving abilities, and effective communication help you manage deadlines and collaborate with project teams and clients. These skills ensure accurate and timely billing, minimize errors, and support the financial health of projects and the organization.

What is the difference between Project Billing Coordinator vs Project Accountant?

AspectProject Billing CoordinatorProject Accountant
CredentialsTypically requires a high school diploma or associate degree; certifications like Certified Billing & Coding Specialist (CBCS) are a plusRequires a bachelor's degree in accounting, finance, or related field; CPA or similar certifications are common
Work EnvironmentOffice setting, often within project-based industries like construction or engineeringOffice environment, working closely with finance and project teams in similar industries
Employer & Industry UsageUsed by companies managing multiple projects requiring billing and invoicingUsed by firms overseeing project finances, budgets, and financial reporting

The Project Billing Coordinator focuses on generating invoices, managing billing processes, and ensuring timely payments for projects. In contrast, the Project Accountant handles broader financial tasks, including budgeting, financial analysis, and reporting. Both roles are essential in project-driven industries but differ mainly in scope and responsibilities.

How much do project billing coordinators make in the US?

Project billing coordinators in the US typically earn between $45,000 and $70,000 annually, depending on experience, location, and industry. Salaries can vary based on the complexity of billing systems and certifications such as Certified Billing and Coding Specialist (CBCS).
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Project Billing Coordinator jobs near you
Infographic showing various Project Billing Coordinator job openings in the United States as of August 2026, with employment types broken down into 90% Full Time, 6% Part Time, and 4% Contract. Highlights an 84% Physical, 4% Hybrid, and 12% Remote job distribution, with an average salary of $54,607 per year, or $26.3 per hour.

Billing Project Coordinator

Augusta, ME • On-site

TRC Companies, Inc.

8.3

Company rating: 8.3 out of 10

Based on 25 frontline employees who took The Breakroom Quiz

123rd of 450 rated engineering

People enjoy working here

Good employer

Paid breaks

Learn more about TRC Companies, Inc.external

$19 - $22/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 4 days ago

Job description

About Us
TRC, Member of WSP, is a global consulting environmental and engineering firm and one of the top design firms in the energy sector. Together, TRC and WSP's 83,000 experts create positive, long-lasting impacts for our communities and our clients in the power and energy, transportation and infrastructure, environmental, and property and buildings sectors. As part of our team, you'll discover a world of opportunities to connect with innovative thinkers, forge your path, and have fun tackling the world's most challenging projects. At TRC, Member of WSP, you can have a rewarding career on every level.
TRC has long set the bar for clients who require more than just engineering, combining science with the latest technology to devise innovative solutions that stand the test of time. From pipelines to power plants, roadways to reservoirs, schoolyards to security solutions, clients look to TRC for breakthrough thinking backed by the innovative follow-through of an industry leader.
We recognize that the expertise of our staff is our strongest asset, so we generously reward employees for successful performance and invest in their careers through training and the development of new skills and certifications.
Overview
As a Billing Coordinator, your primary responsibility is to ensure accurate and timely billing processes within the organization. You will play a crucial role in maintaining financial records, coordinating with various departments, and addressing inquiries from clients or internal stakeholders. This position requires attention to detail, organizational skills, and a strong understanding of billing procedures.
Responsibilities
Billing Process:
  • Generate and submit draft invoices to Project Managers accurately and in a timely manner.
  • Verify billing data to ensure accuracy and completeness in accordance with specific project contract documentation.
  • Review changes with Project Managers as necessary and timely complete and submit changes.
  • Compile invoice support and backup documentation required for each invoice.
  • Prepare and submit final invoices to Client
  • Collaborate with relevant departments to gather necessary information for billing.

Record Keeping:
  • Maintain organized and up-to-date billing records.
  • Track and document all billing-related transactions.
  • Generate regular reports to provide insights into billing activities.

Communication:
  • Interact with clients to address billing inquiries and resolve discrepancies.
  • Work closely with internal teams, including sales, finance, and operations, to obtain necessary information for billing.

Compliance:
  • Ensure adherence to billing policies, procedures, and regulatory requirements.
  • Provide support for client audits of project billings.

Problem Resolution:
  • Investigate and resolve billing discrepancies or issues.
  • Collaborate with other departments to resolve billing-related challenges.

Quality Control:
  • Conduct regular audits to maintain the accuracy of billing information.
  • Implement quality control measures to improve billing processes.

Reporting:
  • Prepare and present regular reports on billing activities to management.
  • Analyze billing data to identify trends or areas for improvement.

Qualifications
  • Proven experience in billing, finance, or a related role.
  • Proficient Excel skills
  • Deadline-driven with the ability to prioritize tasks.
  • Strong attention to detail and accuracy.
  • Excellent communication and interpersonal skills.
  • Ability to work collaboratively in a team environment.
  • Problem-solving skills and ability to handle complex billing issues.
  • Knowledge of relevant laws, regulations, and best practices.
  • Exceptionally customer-focused with strong interpersonal skills.
  • Adaptability to changes in billing processes or software.

Benefits*: TRC offers a competitive benefit package consisting of:
  • Medical, dental, vision, and disability insurance.
  • 401k package that includes both traditional and Roth IRA options and Company match.
  • Paid time off contingent upon full time or part time status and level of seniority (ranging from 15 to 25 days per year).
  • All full-time employees enjoy a minimum of 8 Paid Holidays per year.
  • TRC ensures that all employees, including those that work part-time, receive paid sick, family, and disability leave in accordance with the laws of their state of residence.

*These benefits are applicable to US employees depending on their employment status (full time, part time, or temporary). TRC offers jurisdiction specific benefit packages for International and Puerto Rico employees.
Compensation: In accordance with local law, the below salary range is applicable for the job and location associated with this requisition. Compensation will vary based upon experience, education, skill level, geographical location, and other compensable factors.
Other Compensation: Employee may be eligible for participation in the Company's annual Discretionary Bonus Program which is contingent on Company, Business Segment, and Individual performance against Key Performance Indicators which vary by year and employee.
Disclaimers
TRC is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. All employment decisions are made based on qualifications, merit, and business needs. We celebrate diversity and are committed to creating an inclusive environment for all employees.
The complete job description and application are available on TRC's career site.
TRC accepts applications for this position on an ongoing, rolling basis and reserves the right to cancel this posting at any time.
Salary Range
USD $19.00 - USD $22.00 /Hr.

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