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Project Assistant Jobs in Toronto, ON (NOW HIRING)

Aecon Group Inc.

Site Administrator

Scarborough, ON · On-site

CA$55K - CA$65K/yr

Manage project paper works and project contacts. * Manage staff time sheet. * Assist and support Project Management Team for any other works. Experience You Will Bring: * Post-secondary education ...

Alimentiv

Imaging Project Coordinator

Toronto, ON · Remote

CA$42K - CA$70K/yr

Document Management * Assist team, providing timely administrative support, including form preparation, client/project information entry, creating logs, reports, and scripts * Contribute to the ...

New

Bora Pharmaceuticals

Project Coordinator

Mississauga, ON · Hybrid

CA$68K - CA$85K/yr

Project Coordination: Assist in the planning and execution of project tasks, ensuring they align with deadlines and objectives. Managing small projects. Monitor project progress and adjust plans as ...

Landmark Structures Co

Project Admin

Burlington, ON

Set up and maintain project files. * Assist the Project Manager with completing and maintaining all project planning documents * Assist the Project Manager with setting up project planning meetings.

Knapp Deutschland GmbH

Project Coordinator

Oakville, ON

CA$80K - CA$100K/yr

Liaise with consultants, subcontractors, suppliers, TTC representatives, and internal project teams. Assist with contract administration, cost tracking, forecasting, and monthly reporting. Support ...

Knapp Inc.

Project Coordinator

Oakville, ON

CA$80K - CA$100K/yr

Liaise with consultants, subcontractors, suppliers, TTC representatives, and internal project teams. Assist with contract administration, cost tracking, forecasting, and monthly reporting. Support ...

Targeted Talent

Project Coordinator

Toronto, ON · Hybrid

Provide regular project updates to stakeholders, including project status reports and metrics. * Assist in the preparation of project proposals and budgets. * Work with project managers to define and ...

Targeted Talent

Project Coordinator

Toronto, ON · Hybrid

Provide regular project updates to stakeholders, including project status reports and metrics. * Assist in the preparation of project proposals and budgets. * Work with project managers to define and ...

Knapp Deutschland GmbH

Project Coordinator

Toronto, ON · On-site

CA$80K - CA$100K/yr

Liaise with consultants, subcontractors, suppliers, TTC representatives, and internal project teams. Assist with contract administration, cost tracking, forecasting, and monthly reporting. Support ...

Broccolini

Project Coordinator

Mississauga, ON · On-site

As a Project Coordinator, you will assist in the development and build of remarkable buildings, fostering enduring relationships with our people, partners, and clients while maintaining the ...

Knapp Inc.

Project Coordinator

Toronto, ON

CA$80K - CA$100K/yr

Liaise with consultants, subcontractors, suppliers, TTC representatives, and internal project teams. Assist with contract administration, cost tracking, forecasting, and monthly reporting. Support ...

Knapp Deutschland GmbH

Project Coordinator

Toronto, ON

CA$75K - CA$100K/yr

Liaise with consultants, subcontractors, suppliers, TTC representatives, and internal project teams. Assist with contract administration, cost tracking, forecasting, and monthly reporting. Support ...

Knapp Inc.

Project Coordinator

Toronto, ON

CA$75K - CA$100K/yr

Liaise with consultants, subcontractors, suppliers, TTC representatives, and internal project teams. Assist with contract administration, cost tracking, forecasting, and monthly reporting. Support ...

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All JobsProject JobsProject Assistant JobsProject Assistant Jobs in Toronto, ON

Project Assistant information

See Toronto, ON salary details

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How much do project assistant jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for project assistant in Toronto, ON is $20.37, according to ZipRecruiter salary data. Most workers in this role earn between $16.52 and $22.94 per hour, depending on experience, location, and employer.

How much do project assistants get paid?

Project assistants typically earn between $35,000 and $55,000 annually, depending on experience, industry, and location. Entry-level roles may start lower, while experienced assistants or those in specialized fields can earn higher salaries. Compensation often includes benefits such as health insurance and paid time off.

How does a project assistant typically collaborate with project managers and other team members?

Project Assistants play a crucial role in supporting project managers by organizing schedules, preparing documentation, and facilitating communication among team members. They often attend meetings to take notes, track action items, and ensure deadlines are met. Regular collaboration with various departments is common, as Project Assistants help coordinate resources, gather updates, and address any logistical challenges that arise. This role is ideal for individuals who enjoy multitasking and thrive in a dynamic, team-oriented environment.

What does a project assistant do?

A project assistant supports project managers and teams by coordinating schedules, preparing reports, managing documentation, and tracking project progress. They often use tools like Microsoft Office and project management software to ensure tasks are completed on time. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as a project assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software like Microsoft Project, Asana, or Trello, and proficiency in MS Office Suite are typically expected. Excellent communication, teamwork, and time management skills help you support project managers and coordinate among stakeholders effectively. These skills ensure projects run smoothly, deadlines are met, and teams stay aligned on objectives.

Is a project assistant a good entry-level job?

A project assistant role is often considered a good entry-level job because it provides exposure to project management processes, teamwork, and organizational skills. It typically requires basic administrative skills and may involve using tools like MS Office or project management software, making it suitable for those starting their careers in a professional environment.

What is a project assistant?

A project assistant provides support to the project team and helps make sure projects get done on time and budget. They answer to the project manager or project administrator or a company director. Job duties include handling communication with everyone on the project team, creating and filing documentation, preparing reports, and serving as a liaison between management and the project team. Other responsibilities may include setting up office equipment—such as computers, printers, and webcams for online conference calls, scheduling meetings and check-ins, and managing the project calendar.

What is the difference between Project Assistant vs Administrative Assistant?

AspectProject AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate's degree or relevant certificationsHigh school diploma; often no specific certifications required
Work EnvironmentProject sites, offices, collaborative team settingsOffice settings, administrative departments
Employer & Industry UsageConstruction, IT, consulting, engineeringCorporate offices, government agencies, nonprofits
Common Search & ComparisonOften compared for support roles in projectsCompared for general office support roles

The Project Assistant and Administrative Assistant roles share similarities in supporting organizational functions, but Project Assistants focus more on supporting specific projects, often requiring knowledge of project management processes. Administrative Assistants handle broader administrative tasks across departments. Both roles are essential in various industries, but their focus and work environments differ slightly.

More about Project Assistant jobs

What are the most commonly searched types of Project jobs in Toronto, ON?

The most popular types of Project jobs in Toronto, ON are:

What are popular job titles related to Project Assistant jobs in Toronto, ON?

For Project Assistant jobs in Toronto, ON, the most frequently searched job titles are:

What job categories do people searching Project Assistant jobs in Toronto, ON look for?

The top searched job categories for Project Assistant jobs in Toronto, ON are:

What cities near Toronto, ON are hiring for Project Assistant jobs?

Cities near Toronto, ON with the most Project Assistant job openings:

Project Assistant jobs near you
Infographic showing various Project Assistant job openings in Toronto, ON as of August 2026, with employment types broken down into 80% Full Time, 16% Part Time, and 4% Contract. Highlights an 86% Physical, 5% Hybrid, and 9% Remote job distribution, with an average salary of $42,360 per year, or $20.4 per hour.

Site Administrator

Aecon Group Inc.

Scarborough, ON • On-site

CA$55K - CA$65K/yr

Full-time

Medical, Dental

Re-posted 2 days ago

Job description

Who We Are:

Scarborough Transit Connect (STC) is a joint venture between Aecon and FCC Canada Ltd. that was selected by Metrolinx to deliver the Scarborough Subway Extension - Stations, Rail and Systems (SSE-SRS) package. The Scarborough Subway Extension will bring the TTC's Line 2 subway service nearly eight kilometers farther into Scarborough. It will extend from Kennedy Station to Sheppard Avenue and McCowan Road, providing quick and seamless transit for those heading into and out of the downtown core and those travelling within Scarborough. The extension will replace Line 3 (the Scarborough RT), helping to reduce travel times and improve access to jobs, schools, and other key destinations throughout the city.

As part of this project, we are currently looking for a Site Administrator to join our team.

What You Will Do:

  • Order office/site supplies, materials, and equipment.
  • Create requisitions and purchase orders.
  • Establish and maintain delivery schedule.
  • Process invoices for all supplies, materials, equipment for approval and payment.
  • Track all material purchases and equipment purchases/rentals for the project.
  • Assist Safety Adviser with inventory and distribution of PPE and other safety materials.
  • Manage project paper works and project contacts.
  • Manage staff time sheet.
  • Assist and support Project Management Team for any other works.

Experience You Will Bring:

  • Post-secondary education preferred.
  • Must possess 1+ years of office related experience with knowledge of invoicing and billing.
  • Intermediate level of computer skills in MS Word and MS Excel.
  • Strong communication skills
  • Ability to work independently, accurate computer data input and record keeping.
  • Must be a team player, be able to work independently and prioritize workload.
  • Adaptable to flexible work schedule when required to meet deadlines.

Why Join Us?

Compensation: $55,000 - $65,000 annually. The listed salary range reflects potential base pay and considers factors such as experience, education, and training. Each candidate is evaluated individually and offers toward the higher end may be extended to those with exceptional qualifications.

  • Comprehensive health and dental benefits and RRSP matching plans.
  • The opportunity to work on one of the most exciting rail projects in Toronto.
  • A wide array of learning and development opportunities.
  • A work environment focused on health and safety.

This posting is for a current vacancy and applications are reviewed on a rolling basis.

STC is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of citizenship, race, place of origin, ethnic origin, colour, ancestry, disability, age, creed, sex/pregnancy, family status, marital status, sexual orientation, gender identity, gender expression, and record of offences.

Disclaimer: Some parts of our recruitment process may include AI-assisted technology to help manage and streamline the process.

When we collect your personal information as part of a job application or offer of employment, we do so in accordance with industry standards and best practices and in compliance with applicable privacy laws.We are committed to adhering to the objectives and requirements outlined in the Accessibility for Ontarians with Disabilities Act (AODA) and to meeting the accessibility needs of persons with disabilities in a timely manner through the implementation of the requirements of the AODA and its applicable regulations. If you require accommodation under the AODA during any step of the application process, please email us at careers@stconnect.ca.

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