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Project Assistant Jobs in Whitby, ON (NOW HIRING)

SYSTRA

Track Project Management Assistant

Toronto, ON

CA$80K - CA$95K/yr

... project activities · Assist in the Development and Implementation phases collaborating with Managers and project teams to achieve project objectives · Coordinate the pre-construction processes by ...

MHB Group

Assistant Project Manager

Toronto, ON · Hybrid

Assistant Project Manager - Mid Rise Residential Are you wanting to grow your career and grow to Project Manager witha high-rise developer in the GTA? Are you motivated to work alongside a VP of ...

Aecon Group Inc.

Assistant Project Manager

Toronto, ON · On-site

CA$110K - CA$130K/yr

Plan and implement an engineering and construction program, including defining the project plan, activities, milestones, and manpower requirements. * Assist in Developing and maintaining the project ...

Aecon Group Inc.

Assistant Project Manager

Toronto, ON

CA$100K - CA$150K/yr

What You'll Do Here: * Assist Project Managers in planning, scheduling, procurement, and execution of assigned projects. * Support estimating, bid preparation, and proposal development. * Prepare and ...

TANK Worldwide

ASSOCIATE PROJECT MANAGER

Toronto, ON · On-site

On any given day you can expect to: * Assist in the development and tracking of integrated project plans alongside Senior Project Managers. * Adapt and apply the delivery approach to meet project ...

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Project Assistant information

What is the role of a project assistant?

A project assistant supports project managers and teams by coordinating schedules, preparing documentation, tracking progress, and ensuring tasks are completed on time. They often use tools like Microsoft Office and project management software to facilitate communication and organization. Strong organizational skills and attention to detail are essential for this role.

How does a Project Assistant typically collaborate with project managers and other team members?

Project Assistants play a crucial role in supporting project managers by organizing schedules, preparing documentation, and facilitating communication among team members. They often attend meetings to take notes, track action items, and ensure deadlines are met. Regular collaboration with various departments is common, as Project Assistants help coordinate resources, gather updates, and address any logistical challenges that arise. This role is ideal for individuals who enjoy multitasking and thrive in a dynamic, team-oriented environment.

What are Project Assistants?

Project Assistants are professionals who provide administrative and operational support to project managers and teams. They help coordinate project activities, manage documentation, schedule meetings, and ensure tasks are completed on time. Project Assistants often handle communication between team members, track project progress, and assist with reporting. Their role is essential for keeping projects organized and running smoothly.

What does a project assistant do?

A project assistant supports project managers and teams by coordinating schedules, preparing reports, managing documentation, and tracking project progress. They often use tools like Microsoft Office and project management software to ensure tasks are completed on time. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as a Project Assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software like Microsoft Project, Asana, or Trello, and proficiency in MS Office Suite are typically expected. Excellent communication, teamwork, and time management skills help you support project managers and coordinate among stakeholders effectively. These skills ensure projects run smoothly, deadlines are met, and teams stay aligned on objectives.

What skills do you need to be a project assistant?

A project assistant needs strong organizational skills, effective communication, and proficiency in project management tools like Microsoft Office or project scheduling software. Attention to detail, the ability to multitask, and basic knowledge of budgeting and reporting are also important for supporting project teams efficiently.

What Is a Project Assistant?

A project assistant provides support to the project team and helps make sure projects get done on time and budget. They answer to the project manager or project administrator or a company director. Job duties include handling communication with everyone on the project team, creating and filing documentation, preparing reports, and serving as a liaison between management and the project team. Other responsibilities may include setting up office equipment—such as computers, printers, and webcams for online conference calls, scheduling meetings and check-ins, and managing the project calendar.

How do I become a project assistant?

To become a project assistant, candidates typically need a high school diploma or equivalent, with some roles preferring an associate's or bachelor's degree in business, management, or related fields. Relevant skills include organization, communication, and proficiency with project management tools like Microsoft Office or Asana. Gaining experience through internships or entry-level positions can also improve chances of securing a project assistant role.

What is the difference between Project Assistant vs Administrative Assistant?

AspectProject AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate's degree or relevant certificationsHigh school diploma; often no specific certifications required
Work EnvironmentProject sites, offices, collaborative team settingsOffice settings, administrative departments
Employer & Industry UsageConstruction, IT, consulting, engineeringCorporate offices, government agencies, nonprofits
Common Search & ComparisonOften compared for support roles in projectsCompared for general office support roles

The Project Assistant and Administrative Assistant roles share similarities in supporting organizational functions, but Project Assistants focus more on supporting specific projects, often requiring knowledge of project management processes. Administrative Assistants handle broader administrative tasks across departments. Both roles are essential in various industries, but their focus and work environments differ slightly.

More about Project Assistant jobs
What are the most commonly searched types of Project jobs in Whitby, ON? The most popular types of Project jobs in Whitby, ON are:
What cities near Whitby, ON are hiring for Project Assistant jobs? Cities near Whitby, ON with the most Project Assistant job openings:
Project Assistant jobs near you

Track Project Management Assistant

SYSTRA

Toronto, ON

CA$80K - CA$95K/yr

Full-time

Posted 17 days ago

Job description

SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and consulting firm whose primary focus is to offer transportation solutions, whether for passengers or goods: feasibility studies of building a new railway line, increasing the capacity of the existing infrastructure, privatization of a railway.

Understand better who we are by visiting www.systracanada.com.


This role will support the client on Go Expansion Program and will be a part of the Tracks Team.


·         Provide administrative support and coordination to the Project Manager ensuring smooth execution of project activities

·         Assist in the Development and Implementation phases collaborating with Managers and project teams to achieve project objectives

·         Coordinate the pre-construction processes by reviewing plans and associated documents, ensuring effective project coordination within the overall network

·         Support the implementation of project standards and manage critical paths/milestones, providing regular project status updates to the Director

·         Proactively address conflicts to facilitate timely resolution, track issues, and contribute to the investigation of potential project disruptions, implementing corrective measures as necessary

·         Entering TLC work event items into NAPT (Network Access Planning Tool) at various timescales, nominally T-8 and T-35 weeks out.

·         Attending and representing TLC work events at various RCAC meetings: ICAMs, T-7 to T-4 deconfliction calls

·         Updating the TLC P6 schedule section for 'Track Access Planning' including update on milestone activities in the 4 week period that were due for Track Access including schedule narrative on any missed milestones or changes to the schedule activities.

·         Support with the 2028 EAS (Engineering Access Statement) submission for TLC including entering work items into Vault software ahead of the end of May 2026 deadline, including assisting with the creation of supplementary memo's supporting the Vault entries.

·         Support with populating Level 3 vis board for track access and attending vis meetings when required


  • 3-5 years of experience in the relevant field
  • Possess a degree in applied science, engineering, management or a related discipline, or a combination of education, training, and equivalent experience
  • Preference will be given to those with project coordination experience, preferably in the design, construction, or assurance of heavy passenger rail transit systems or related works
  • Strong organizational and administrative skills, with the ability to manage multiple tasks and prioritize effectively
  • Excellent communication and interpersonal skills to collaborate with stakeholders and project teams
  • Proficiency in project management software and tools is desirable
  • Familiarity with railway corridor infrastructure and related construction projects

Salary Range - $80,000 - $95,000


SYSTRA Canada is committed to having a diverse and inclusive workforce. We are an Equal Opportunity Employer that values applications from all and offers employment equity based on the merits and abilities of candidates and personnel.

Note: In this description, the masculine gender is used for easy reading purposes and includes the feminine.

We use AI-enabled tools in our recruitment platform (iCIMS) for tasks like resume parsing and candidate matching. These tools do not make hiring decisions; all applications are reviewed by a human recruiter, and final decisions are made by our hiring team.

For questions about our hiring process or AI tools, please contact infocanada@systra.com.

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