ZipRecruiter

Log In

1

Project Assistant Jobs in Whitby, ON (NOW HIRING)

Aecon Group Inc.

Project Coordinator

Toronto, ON

CA$65K - CA$80K/yr

Validate sub-consultant invoices against deliverables and level of effort in coordination with design teams. Assist in developing and maintaining project budgets, forecasts, and cost tracking ...

Ramudden

Project Coordinator

Stouffville, ON · On-site

Update completed quantities daily and ensure weekly reporting accuracy. * Assist in preparing ... Experience in a Project Coordinator role within road or infrastructure projects. * Knowledge of ...

MHB Group

Project Manager

Toronto, ON · On-site

If you are currently an Assistant Project Manager looking to step up or Project Manager with experience of large scale construction, have at least 5 years of experience in mid-rise construction ...

DMC Recruitment

Studio Project Manager

Markham, ON · Hybrid

$70K - $90K/yr

Serve as the studio subject-matter expert for project management software and optimizations * Assist the management team in other duties as required What We Offer: * Flexible hybrid schedule: 2 days ...

DMC Recruitment

Studio Project Manager

Toronto, ON · Hybrid

$70K - $90K/yr

Serve as the studio subject-matter expert for project management software and optimizations * Assist the management team in other duties as required What We Offer: * Flexible hybrid schedule: 2 days ...

DREAM

Accountant, Development

Toronto, ON

CA$60K - CA$65K/yr

Prepare and process capital calls, assist in cash flow analysis, record and reconcile project capital to ensure sufficient project liquidity, and prepare bank reconciliations; * Assist in the ...

DMC Recruitment

Studio Project Manager

Newmarket, ON · Hybrid

$70K - $90K/yr

Serve as the studio subject-matter expert for project management software and optimizations * Assist the management team in other duties as required What We Offer: * Flexible hybrid schedule: 2 days ...

Aecon Group Inc.

Project Admin Co-op

Toronto, ON

CA$20 - CA$25/hr

... * Assist in compiling and preparing reports, presentations, and project updates for senior ... management, clients, and project partners. * Assist in preparation of formal documentation for ...

Cube Packaging Solutions

Project Coordinator

Aurora, ON · On-site

... * Assist in project status meetings, capturing action items and ensuring accountability across teams. * Serve as the primary point of contact for projects in the Project Manager's absence. Cross ...

Aecon Group Inc.

Project Coordinator

Stouffville, ON

CA$60K - CA$75K/yr

Support the Operations Manager with project data, analysis, and reporting * Assist with scheduling work crews and coordinating site previews, inspections, and utility locates * Manage inventory for ...

PowerON Energy Solutions

Project Lead (EMS)

Toronto, ON · On-site

CA$95K - CA$125K/yr

Support project conception and assist in investigation of growth opportunities that maximizes value for clients and support PowerON's commercial objectives * Assist the Project Development team in ...

CarePartners

Project Manager

Toronto, ON · Hybrid

CA$85K - CA$100K/yr

Responsible for managing project schedules, budgets, risks, communications and resources, the Project Manager will engage with cross-functional project team leads and assist with inter-project ...

CarePartners

Project Manager

Toronto, ON · Hybrid

CA$85K - CA$100K/yr

Responsible for managing project schedules, budgets, risks, communications and resources, the Project Manager will engage with cross-functional project team leads and assist with inter-project ...

Ledcor Group

Project Coordinator

Toronto, ON · On-site

CA$72K - CA$97K/yr

Maintain accurate and up-to-date records of project activities, including material and equipment tracking * Assist in the preparation of tender documents, subcontracts, and purchase orders * Provide ...

next page

Showing results 1-20

All JobsProject Assistant JobsProject Assistant Jobs in Whitby, ON

Project Assistant information

What is the role of a project assistant?

A project assistant supports project managers and teams by coordinating schedules, preparing documentation, tracking progress, and ensuring tasks are completed on time. They often use tools like Microsoft Office and project management software to facilitate communication and organization. Strong organizational skills and attention to detail are essential for this role.

How does a Project Assistant typically collaborate with project managers and other team members?

Project Assistants play a crucial role in supporting project managers by organizing schedules, preparing documentation, and facilitating communication among team members. They often attend meetings to take notes, track action items, and ensure deadlines are met. Regular collaboration with various departments is common, as Project Assistants help coordinate resources, gather updates, and address any logistical challenges that arise. This role is ideal for individuals who enjoy multitasking and thrive in a dynamic, team-oriented environment.

What are Project Assistants?

Project Assistants are professionals who provide administrative and operational support to project managers and teams. They help coordinate project activities, manage documentation, schedule meetings, and ensure tasks are completed on time. Project Assistants often handle communication between team members, track project progress, and assist with reporting. Their role is essential for keeping projects organized and running smoothly.

What does a project assistant do?

A project assistant supports project managers and teams by coordinating schedules, preparing reports, managing documentation, and tracking project progress. They often use tools like Microsoft Office and project management software to ensure tasks are completed on time. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as a Project Assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software like Microsoft Project, Asana, or Trello, and proficiency in MS Office Suite are typically expected. Excellent communication, teamwork, and time management skills help you support project managers and coordinate among stakeholders effectively. These skills ensure projects run smoothly, deadlines are met, and teams stay aligned on objectives.

What skills do you need to be a project assistant?

A project assistant needs strong organizational skills, effective communication, and proficiency in project management tools like Microsoft Office or project scheduling software. Attention to detail, the ability to multitask, and basic knowledge of budgeting and reporting are also important for supporting project teams efficiently.

What Is a Project Assistant?

A project assistant provides support to the project team and helps make sure projects get done on time and budget. They answer to the project manager or project administrator or a company director. Job duties include handling communication with everyone on the project team, creating and filing documentation, preparing reports, and serving as a liaison between management and the project team. Other responsibilities may include setting up office equipment—such as computers, printers, and webcams for online conference calls, scheduling meetings and check-ins, and managing the project calendar.

How do I become a project assistant?

To become a project assistant, candidates typically need a high school diploma or equivalent, with some roles preferring an associate's or bachelor's degree in business, management, or related fields. Relevant skills include organization, communication, and proficiency with project management tools like Microsoft Office or Asana. Gaining experience through internships or entry-level positions can also improve chances of securing a project assistant role.

What is the difference between Project Assistant vs Administrative Assistant?

AspectProject AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate's degree or relevant certificationsHigh school diploma; often no specific certifications required
Work EnvironmentProject sites, offices, collaborative team settingsOffice settings, administrative departments
Employer & Industry UsageConstruction, IT, consulting, engineeringCorporate offices, government agencies, nonprofits
Common Search & ComparisonOften compared for support roles in projectsCompared for general office support roles

The Project Assistant and Administrative Assistant roles share similarities in supporting organizational functions, but Project Assistants focus more on supporting specific projects, often requiring knowledge of project management processes. Administrative Assistants handle broader administrative tasks across departments. Both roles are essential in various industries, but their focus and work environments differ slightly.

More about Project Assistant jobs
What are the most commonly searched types of Project jobs in Whitby, ON? The most popular types of Project jobs in Whitby, ON are:
What cities near Whitby, ON are hiring for Project Assistant jobs? Cities near Whitby, ON with the most Project Assistant job openings:
Project Assistant jobs near you

Project Coordinator

Aecon Group Inc.

Toronto, ON

CA$65K - CA$80K/yr

Other

Medical, Dental, Retirement

Posted 4 days ago

Job description

Who We Are

Metrolinx's GO Expansion program is delivering more GO service across the network, including the capacity to deliver two-way service every 15 minutes or better on core routes. Work is already underway on new track, station renovations and infrastructure upgrades on parts of the Lakeshore, Stouffville, Kitchener and Barrie lines. The investment will generate thousands of new jobs and economic opportunities across the region. The ONxpress Civil Joint Venture is comprised of Aecon Infrastructure Management Inc. and FCC Canada Ltd. This multidisciplinary team leads the delivery of civil and track works, leveraging global expertise to introduce innovative solutions across the GO Transit network.

What You'll Do

As a Project Coordinator, you will support the commercial and project controls management of engineering design sub-consultants. Working closely with Project Managers and multidisciplinary teams, you will help drive financial performance, maintain project controls, and ensure alignment between technical delivery and commercial outcomes.

This role supports budgets, forecasting, cost tracking, invoicing, and commercial documentation, while contributing to reporting, change management, and consultant coordination. You will

operate within an integrated Alliance environment, interfacing daily with internal teams, consultants, and Metrolinx

Support Project Managers in commercial and project controls oversight of engineering consultant scopes.

Validate sub-consultant invoices against deliverables and level of effort in coordination with design teams.

Assist in developing and maintaining project budgets, forecasts, and cost tracking, identifying variances.

Coordinate monthly invoicing and payment processes, ensuring alignment with contract requirements.

Maintain cost breakdown structures (CBS), commitments, and accruals to support accurate reporting.

Support preparation of monthly cost, schedule, and commercial reporting.

Track change orders and scope adjustments, including cost and schedule impacts.

Draft and coordinate commercial correspondence, including letters and formal notices.

Liaise with project controls and finance teams to ensure timely, accurate financial reporting.

Monitor consultant performance against contractual and commercial requirements.

Maintain organized records to support auditability and reporting.

Track risks and issues, supporting escalation and resolution.

Contribute to continuous improvement of project controls and reporting processes

Expected compensation for this role is between $65,000.00 - $80,000.00 annually. Base salaries are determined according to multiple factors including skills, experience and potential impact on the role. Internal and external competitiveness are also taken into consideration. In addition to base salary ONxpress also offers a comprehensive medical and dental program, RRSP with company matching and the potential to participate in our discretionary, performance based bonus program.

This role is a newly created position.

As part of our commitment to fair and transparent hiring practices, ONxpress may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and ONxpress' AI Usage Policy. All final decisions are made by qualified ONxpress team members.

Connect with us! Learn more about our project here and follow us on LinkedIn for frequent updates.

This position is with ONxpress Civils ("CJV" aka the Design & Construction team); the project segment responsible for the modernization and modification of the key area network, including countless innovations in the way the regional rail infrastructure is built.

We value diversity and encourage all qualified individuals to apply, regardless of whether they meet 100% of the qualifications listed. If you believe you have the skills and passion to excel in this role, we welcome your application and the opportunity to consider you for the position.

We are an Equal Employer. Should you need any accommodation through the recruitment process, please contact cjv-talentacquisition@onxpress.com.

Apply