ZipRecruiter

Log In

1

Project Assistant Jobs in Whitby, ON (NOW HIRING)

Black & McDonald Limited

Project Analyst

Scarborough, ON · On-site

CA$58K - CA$75K/yr

  • Retirement

The Project Analyst is located in Scarborough and typically reports directly to the Regional ... Review and assist with the reconciliation of purchase orders * Code and reconcile payments within ...

Black & McDonald Limited

Project Analyst

Scarborough, ON

$58K - $75K/yr

  • Retirement

The Project Analyst is located in Scarborough and typically reports directly to the Regional ... Review and assist with the reconciliation of purchase orders * Code and reconcile payments within ...

PowerON Energy Solutions

Project Lead (EMS)

Toronto, ON · On-site

CA$95K - CA$125K/yr

Support project conception and assist in investigation of growth opportunities that maximizes value for clients and support PowerON's commercial objectives * Assist the Project Development team in ...

Amphenol HSIO

Project Coordinator

Markham, ON · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Ensure compliance with PMO standards, governance controls, and project lifecycle requirements across implementation and support initiatives. * Assist in enforcing project management policies, stage ...

New

Aecon Group Inc.

Project Coordinator, Co-op

Toronto, ON · On-site

Monitor progress and assist in the provision of job cost reports to management on active projects * Provide data and input for month-end reconciliation * Maintain files and correspondence on active ...

CarePartners

Project Manager

Toronto, ON · Hybrid

CA$85K - CA$100K/yr

  • Medical

  • Dental

Responsible for managing project schedules, budgets, risks, communications and resources, the Project Manager will engage with cross-functional project team leads and assist with inter-project ...

CarePartners

Project Manager

Toronto, ON · Hybrid

CA$85K - CA$100K/yr

  • Medical

  • Dental

Responsible for managing project schedules, budgets, risks, communications and resources, the Project Manager will engage with cross-functional project team leads and assist with inter-project ...

Slrconsulting

Project Controller

Toronto, ON

CA$60K - CA$80K/yr

  • PTO

Work with the Project Managers and the Accounting department to reconcile costs * Assist with the preparation of monthly spending, variance, and forecast summary reports Cultural fit and shared ...

Knapp Inc.

Project Controls Coordinator

Toronto, ON · On-site

CA$85K - CA$120K/yr

  • PTO

Collect, validate, and analyze project performance data from multiple stakeholders. Assist with cost tracking, budget monitoring, forecasting, and variance analysis. Prepare weekly and monthly ...

Kiewit Corporation

KNC - Project Controls Coordinator

Oshawa, ON · On-site

CA$75K - CA$90K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Provide support with the development of detailed, resource-loaded schedule. * Assist the project team in converting project bids to setting up the complete, accurate project baseline (budget ...

previous page

Showing results 41-60

All JobsProject JobsProject Assistant JobsProject Assistant Jobs in Whitby, ON

Project Assistant information

How much do project assistants get paid?

Project assistants typically earn between $35,000 and $55,000 annually, depending on experience, industry, and location. Entry-level roles may start lower, while experienced assistants or those in specialized fields can earn higher salaries. Compensation often includes benefits such as health insurance and paid time off.

How does a project assistant typically collaborate with project managers and other team members?

Project Assistants play a crucial role in supporting project managers by organizing schedules, preparing documentation, and facilitating communication among team members. They often attend meetings to take notes, track action items, and ensure deadlines are met. Regular collaboration with various departments is common, as Project Assistants help coordinate resources, gather updates, and address any logistical challenges that arise. This role is ideal for individuals who enjoy multitasking and thrive in a dynamic, team-oriented environment.

What does a project assistant do?

A project assistant supports project managers and teams by coordinating schedules, preparing reports, managing documentation, and tracking project progress. They often use tools like Microsoft Office and project management software to ensure tasks are completed on time. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as a project assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software like Microsoft Project, Asana, or Trello, and proficiency in MS Office Suite are typically expected. Excellent communication, teamwork, and time management skills help you support project managers and coordinate among stakeholders effectively. These skills ensure projects run smoothly, deadlines are met, and teams stay aligned on objectives.

Is a project assistant a good entry-level job?

A project assistant role is often considered a good entry-level job because it provides exposure to project management processes, teamwork, and organizational skills. It typically requires basic administrative skills and may involve using tools like MS Office or project management software, making it suitable for those starting their careers in a professional environment.

What is a project assistant?

A project assistant provides support to the project team and helps make sure projects get done on time and budget. They answer to the project manager or project administrator or a company director. Job duties include handling communication with everyone on the project team, creating and filing documentation, preparing reports, and serving as a liaison between management and the project team. Other responsibilities may include setting up office equipment—such as computers, printers, and webcams for online conference calls, scheduling meetings and check-ins, and managing the project calendar.

What is the difference between Project Assistant vs Administrative Assistant?

AspectProject AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate's degree or relevant certificationsHigh school diploma; often no specific certifications required
Work EnvironmentProject sites, offices, collaborative team settingsOffice settings, administrative departments
Employer & Industry UsageConstruction, IT, consulting, engineeringCorporate offices, government agencies, nonprofits
Common Search & ComparisonOften compared for support roles in projectsCompared for general office support roles

The Project Assistant and Administrative Assistant roles share similarities in supporting organizational functions, but Project Assistants focus more on supporting specific projects, often requiring knowledge of project management processes. Administrative Assistants handle broader administrative tasks across departments. Both roles are essential in various industries, but their focus and work environments differ slightly.

More about Project Assistant jobs

What are the most commonly searched types of Project jobs in Whitby, ON?

The most popular types of Project jobs in Whitby, ON are:

What job categories do people searching Project Assistant jobs in Whitby, ON look for?

The top searched job categories for Project Assistant jobs in Whitby, ON are:

What cities near Whitby, ON are hiring for Project Assistant jobs?

Cities near Whitby, ON with the most Project Assistant job openings:

Project Assistant jobs near you
Infographic showing various Project Assistant job openings in Whitby, ON as of August 2026, with employment types broken down into 87% Full Time, 8% Part Time, and 5% Contract. Highlights an 86% Physical, 5% Hybrid, and 9% Remote job distribution.

Junior Project Coordinator

Inviro Engineered Systems

Scarborough, ON • On-site

Full-time

Posted 14 days ago

Job description

INVIRO is seeking a motivated and passionate individual to join our growing team. As an employee of one of Canada’s leading Mechanical/Electrical engineering and sustainability consulting firms, you will be able to experience the thrills of working with a close-knit team on multiple challenging projects in the ICI sector.
We pride ourselves in enabling our employees to better themselves and provide them with opportunities to grow their skills and abilities. Additionally, we have developed and maintained a positive/nurturing company culture. All of this comes from our desire to see our employees succeed. If you’re ready to take the next step in your career, we’re excited to bring you onto our team.
Duties and Responsibilities
  • Support Project Managers in coordinating multidisciplinary mechanical, electrical, and building engineering projects from initiation through completion.
  • Assist in preparing and maintaining project schedules, work plans, budgets, and project deliverables to help ensure projects are completed on time and within scope.
  • Assist with the review, tracking, and administration of change notices and change orders, including coordinating technical input, monitoring status
  • Prepare and maintain project documentation including proposals, meeting minutes, progress reports, project correspondence, and close-out documentation.
  • Coordinate communication between internal engineering teams, clients, consultants, contractors, and suppliers to facilitate effective project execution.
  • Track project milestones, deliverables, and action items, following up with team members to ensure deadlines are met.
  • Maintain organized project files, drawings, specifications, contracts, and documentation in accordance with company quality management procedures.
  • Assist with procurement activities, equipment tracking, submittal reviews, and shop drawing coordination.
  • Schedule project meetings, prepare agendas, record meeting minutes, and distribute action items.
  • Assist in monitoring project risks and escalating issues to Project Managers when appropriate.
  • Ensure project activities comply with company standards, client requirements, engineering practices, and health and safety policies.
  • Contribute to continuous improvement initiatives by identifying opportunities to improve project coordination processes and documentation.
  • Build positive working relationships with internal teams while providing professional and responsive client service.
  • Perform other duties as assigned by Project Managers or senior leadership.
Qualifications and Requirements
  • Diploma or Bachelor's degree in Business Administration, Project Management, Engineering, Construction Management, or a related discipline.
  • 0–2 years of experience in project coordination, project administration, engineering, construction, or a related professional services environment. Co-op, internship, or relevant academic project experience will also be considered.
  • Basic understanding of project management principles, scheduling, budgeting, and project documentation.
  • Strong proficiency with Microsoft Office Suite, including Excel, Word, Outlook, PowerPoint, and SharePoint.
  • Familiarity with project management software such as Microsoft Project, Procore, Deltek, Asana, or similar platforms is considered an asset.
  • Exposure to consulting engineering, construction, or commercial building projects is considered an asset.
  • Familiarity with AutoCAD, Revit, Bluebeam, or construction document management software is considered an asset.
  • CAPM certification or willingness to pursue project management certification is considered an asset.
  • Strong organizational skills with the ability to manage multiple tasks and priorities in a fast-paced environment.
  • Excellent verbal and written communication skills with the ability to collaborate effectively with internal teams and external stakeholders.
  • Strong attention to detail, problem-solving skills, and a proactive approach to learning.
  • Ability to work independently while contributing effectively within a collaborative team environment.
  • Demonstrated professionalism, initiative, adaptability, and a commitment to delivering high-quality work and excellent customer service.
  • Commitment to maintaining health and safety standards and company quality procedures.
Position Details:
  • Type: Full-time, On Site
  • Location: Scarborough, Ontario
  • Purpose: Existing Vacancy
  • Eligibility: Applicants must be eligible to work in Canada.
  • Compensation Range: Starting from $50,000
How to Apply:
Interested candidates should submit their application for consideration. While we appreciate all applications, only those selected for an interview will be contacted.
Accommodation Notice:
We are committed to ensuring an inclusive recruitment process. If you require any accommodations during the recruitment process, please let us know. We will work with you to ensure your needs are met while keeping all details strictly confidential.
Each qualified applicant will receive consideration for employment without being subject to discrimination based on any characteristics protected by law.
Recruitment Agencies:
Applications submitted by individual candidates are welcomed. Applications submitted by recruitment agencies or recruiters with which INVIRO does not have an existing agreement, no referral fees will be paid. Unsolicited resumes or applications from such agencies or recruiters will be deemed to be referred without fee or any other charges.
Join us at INVIRO and be part of a team that values your growth and success!
Apply Today!
 

Powered by JazzHR

KeovQSEMro