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Project Assistant Jobs in Whitby, ON (NOW HIRING)

The Byng Group

Project Scheduler

Vaughan, ON · On-site

Serve as a technical scheduling resource to support the resolution of complex production or coordination challenges. * Assist Project Managers in creating short-term schedules, monitoring progress ...

Cube Packaging Solutions

Project Coordinator

Aurora, ON · On-site

... * Assist in project status meetings, capturing action items and ensuring accountability across teams. * Serve as the primary point of contact for projects in the Project Manager's absence. Cross ...

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Project Assistant information

What is a project assistant?

A project assistant provides support to the project team and helps make sure projects get done on time and budget. They answer to the project manager or project administrator or a company director. Job duties include handling communication with everyone on the project team, creating and filing documentation, preparing reports, and serving as a liaison between management and the project team. Other responsibilities may include setting up office equipment—such as computers, printers, and webcams for online conference calls, scheduling meetings and check-ins, and managing the project calendar.

What are the key skills and qualifications needed to thrive as a project assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software like Microsoft Project, Asana, or Trello, and proficiency in MS Office Suite are typically expected. Excellent communication, teamwork, and time management skills help you support project managers and coordinate among stakeholders effectively. These skills ensure projects run smoothly, deadlines are met, and teams stay aligned on objectives.

How does a project assistant typically collaborate with project managers and other team members?

Project Assistants play a crucial role in supporting project managers by organizing schedules, preparing documentation, and facilitating communication among team members. They often attend meetings to take notes, track action items, and ensure deadlines are met. Regular collaboration with various departments is common, as Project Assistants help coordinate resources, gather updates, and address any logistical challenges that arise. This role is ideal for individuals who enjoy multitasking and thrive in a dynamic, team-oriented environment.

What is the difference between Project Assistant vs Administrative Assistant?

AspectProject AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate's degree or relevant certificationsHigh school diploma; often no specific certifications required
Work EnvironmentProject sites, offices, collaborative team settingsOffice settings, administrative departments
Employer & Industry UsageConstruction, IT, consulting, engineeringCorporate offices, government agencies, nonprofits
Common Search & ComparisonOften compared for support roles in projectsCompared for general office support roles

The Project Assistant and Administrative Assistant roles share similarities in supporting organizational functions, but Project Assistants focus more on supporting specific projects, often requiring knowledge of project management processes. Administrative Assistants handle broader administrative tasks across departments. Both roles are essential in various industries, but their focus and work environments differ slightly.

Can I get into project management with no experience?

Project assistants often start with little or no experience and can transition into project management roles by gaining relevant skills such as communication, organization, and familiarity with project management tools like MS Project or Trello. Entry-level positions may require some related experience or certifications like CAPM, and gaining practical experience through internships or volunteering can improve prospects.

Is a project assistant a good job?

A project assistant role involves supporting project managers with tasks such as scheduling, documentation, and communication. It can be a good entry-level position for those interested in project management, offering opportunities to develop organizational and communication skills in various industries. Job satisfaction depends on the work environment and career goals.
More about Project Assistant jobs

What are the most commonly searched types of Project jobs in Whitby, ON?

The most popular types of Project jobs in Whitby, ON are:

What job categories do people searching Project Assistant jobs in Whitby, ON look for?

The top searched job categories for Project Assistant jobs in Whitby, ON are:

What cities near Whitby, ON are hiring for Project Assistant jobs?

Cities near Whitby, ON with the most Project Assistant job openings:

Project Assistant jobs near you
Infographic showing various Project Assistant job openings in Whitby, ON as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Assistant Property Manager, Commercial

Tricon Residential

Toronto, ON • On-site

Full-time

This job post has expired today. Applications are no longer accepted.

Key responsibilities

  • Assist with the day-to-day management and administration of assigned commercial properties.

  • Support tenant relations, respond to inquiries, and coordinate tenant move-ins and move-outs.

  • Help with lease administration, including reviewing, interpreting, and maintaining lease information.

Job description

Founded in 1988, and headquartered in Toronto, Tricon is one of North America's preeminent rental housing providers.

Tricon was one of the first movers to enter Toronto's purpose-built rental apartment sector with scale in 2016 and is developing the highest quality multi-family portfolio in North America's fastest growing city. Tricon is the leader and most active developer in the marketplace with a 6,000+ pipeline of new units. At Tricon, we are reimagining rental living - Tricon properties are concentrated in prime downtown Toronto locations, and are defined by design excellence, signature resort-quality amenities, exceptional customer service, and lifestyle programming that fosters connections and builds community. To learn more, please visit: Tricon Toronto.

Job Description

The Assistant Property Manager, Commercial provides operational, financial, lease administration, and tenant-focused support to the Property Management team. The Assistant Property Manager supports the day-to-day management of assigned commercial properties, helping to ensure responsive tenant service, accurate administration of lease obligations, timely reporting, and compliance with Tricon standards.
Working with Property Management, Leasing, Accounting, Asset Management, Operations, tenants, vendors, and service providers, they support property administration, issue resolution, and service delivery. The Assistant Property Manager is a detail-oriented and service-minded individual manages competing priorities across property operations, financial reporting, lease administration, tenant support, and project coordination.
Our Toronto corporate office is located in Bloor-Yorkville, offering a central, transit-accessible location surrounded by restaurants, shops and neighbourhood amenities.

Essential Duties and Responsibilities:

Property Management & Operations

  • Assist with the day-to-day management and administration of assigned commercial properties.

  • Conduct regular inspections of buildings, common areas, vacant spaces, and tenant areas to help maintain property standards.

  • Monitor tenant maintenance requests, dispatch vendors as required, track work orders through to completion, and support service contract administration, vendor coordination, and performance tracking.

  • Maintain accurate tenant contact information, emergency contacts, insurance certificates, and related property records.

  • Coordinate with Property Management, Leasing, Accounting, Asset Management, Operations, tenants, vendors, and service providers to support effective property operations and issue resolution.

  • Support tenant relations and retention efforts, including responding to tenant inquiries, assisting with communications, property tours, tenant engagement initiatives, and events.

  • Support compliance with building maintenance, health and safety, and operational standards.

Project Management & Lease Administration

  • Support the coordination of construction, capital, maintenance, and tenant improvement projects.

  • Assist with tenant move-ins and move-outs, including documentation, communication, scheduling, and operational coordination.

  • Review, interpret, abstract, and maintain lease information to support accurate administration of tenant obligations, key dates, charges, recoveries, cost pools, billings, and lease-related payments.

  • Escalate lease, operational, tenant, vendor, or project-related issues where appropriate.


Financial Administration & Reporting

  • Assist with annual budgeting, forecasting, monthly reporting, owner reporting, financial statement review, and variance analysis.

  • Review invoices, issue purchase orders, ensure proper coding, and support timely payment processing.

  • Review tenant billings, rental charges, adjustments, CAM and tax reconciliations, recoveries, and rental/recovery statements to help ensure alignment with lease terms.

  • Support rent collection, accounts receivable reporting, and follow-up on outstanding balances.

  • Track retail tenant sales reporting and support percentage rent billings, where applicable.

  • Prepare reports, summaries, reconciliations, and other documentation to support property operations and financial reporting.

Qualifications:

  • Working knowledge of commercial property operations, tenant service, vendor coordination, and building administration.

  • General understanding of property accounting, including invoices, purchase orders, budgets, recoveries, billings, and reporting.

  • Ability to read, interpret, and apply lease terms to property administration, tenant billings, and operational requirements.

  • Proficiency in Microsoft Office, including Outlook, Word, and Excel.

  • Strong organizational skills with the ability to manage multiple priorities, deadlines, and stakeholders.

  • Clear written and verbal communication skills.

  • Service-oriented and professional, with the ability to build positive relationships with tenants, vendors, and internal partners.

  • Detail-oriented and comfortable working with leases, financial information, reports, and operational documentation.

  • Proactive, resourceful, and able to follow through on competing priorities.

  • Collaborative and comfortable working across multiple internal teams and stakeholder groups.

  • Practical problem-solver with sound judgment and a high degree of accountability.

  • Able to balance responsiveness, accuracy, and professionalism in a fast-paced environment.

Minimum Requirements:

  • 5+ years of relevant experience in commercial property management, property administration, lease administration, real estate operations, or a related field.

Preferred Attributes:

  • Post-secondary education in business, real estate, finance, property management, or a related field.

  • Experience with Yardi or another property management/accounting system.

  • Experience supporting commercial, office, retail, mixed-use, or similar real estate portfolios.

  • Experience with CAM and tax reconciliations, tenant recoveries, retail sales reporting, or percentage rent billings.

  • Property management designation, or progress toward a relevant designation, is considered an asset.

Work Schedule: This is a full-time, in-office position. Employees are expected to work onsite Monday through Friday during regular business hours, with occasional visits to commercial properties in downtown Toronto.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job, including:

  • Frequently required to sit, talk, and hear.

  • Frequently required to stand and move; use hands to grasp, squeeze, finger, handle, and feel; reach, push, and pull with hands and arms; occasionally required to twist; reach overhead; stoop, kneel, squat, bend, and crouch.

  • Occasionally lift, carry, and move up to 10 pounds.

  • Vision abilities required by this job include close vision, distance vision, and depth perception.

Salary Range

Placement within this compensation range will be determined by the candidate's knowledge, experience and skills.

$67,600.00 - $112,660.00This position is eligible for a discretionary bonus based on company performance and individual contribution as well as an attractive benefit and wellness package.

At Tricon, we are committed to creating a workplace where every individual is valued for their unique contributions, experiences, voices, and backgrounds. By embracing these principles, we aim to positively impact our business and the communities we serve, creating a lasting legacy where everyone can thrive.


We pride ourselves in providing a fair and equitable hiring process and will gladly review accommodations requests at any point in our selection process. If you require an accommodation, please contact our Human Resources department at AccessibilityHR@triconhomes.com. Please include your name and position that you will be applying for in the subject line and someone from our team will reach out to assist.


#TriconLiving

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