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Project Assistant Jobs in Whitby, ON (NOW HIRING)

JLL

Assistant Relocation Project Manager

Toronto, ON · On-site

What this job involves As Assistant Relocation Project Manager, you'll be the driving force behind seamless workplace transitions-orchestrating office move projects from kickoff to completion while ...

Team Construction

Project Coordinator

Toronto, ON

Key Responsibilities * Assist in contract administration and document control * Issue and track ... Maintain project logs and cost tracking systems * Assist in schedule updates and reporting

Team Construction

Project Coordinator

Toronto, ON

Key Responsibilities * Assist in contract administration and document control * Issue and track ... Maintain project logs and cost tracking systems * Assist in schedule updates and reporting

Forum Asset Management

Project Accountant

Toronto, ON · Hybrid

Project Accounting & Job Costing * Assist with maintaining project budgets, cost codes, and job cost reports. * Pick up and record job costs accurately within the accounting system (Yardi). * Monitor ...

Matheson Constructors

Project Coordinator

Aurora, ON

$55K - $85K/yr

Support project cost tracking and assist in maintaining financial accuracy across active projects. Scheduling & Project Coordination * Develop, maintain, and implement procurement and submission ...

Mace

Project Coordinator

Toronto, ON · Hybrid

Support clear, timely communication between project participants. * Assist in the preparation of reports, briefings, and meeting materials for client review. * Contribute to a professional ...

Pomerleau

Project Administrative Assistant

Toronto, ON · Hybrid

General Information Press space or enter keys to toggle section visibility Job Location * Toronto, ON Date Published 01-Jun-2026 Department Administration Min Compensation 57 000 Max Compensation 74 ...

Giesecke+Devrient

Project Manager

Markham, ON

CA$80K - CA$90K/yr

Responsible to ensure that assigned projects are delivered on-time, on-budget, and cost-effective. * Assist in the definition of project scope and objectives, involving internal stakeholders to ...

Targeted Talent

Project Coordinator

Toronto, ON · Hybrid

Provide regular project updates to stakeholders, including project status reports and metrics. * Assist in the preparation of project proposals and budgets. * Work with project managers to define and ...

Apply Early

Targeted Talent

Project Coordinator

Toronto, ON · Hybrid

Provide regular project updates to stakeholders, including project status reports and metrics. * Assist in the preparation of project proposals and budgets. * Work with project managers to define and ...

Apply Early

Smith + Andersen

Sustainability Specialist

Toronto, ON

CA$65K - CA$90K/yr

Coordinate and prepare documentation and submittals as required by the project. * Assist with project tracking, reporting, documentation and communication related to sustainability objectives.

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Project Assistant information

What is the role of a project assistant?

A project assistant supports project managers and teams by coordinating schedules, preparing documentation, tracking progress, and ensuring tasks are completed on time. They often use tools like Microsoft Office and project management software to facilitate communication and organization. Strong organizational skills and attention to detail are essential for this role.

How does a Project Assistant typically collaborate with project managers and other team members?

Project Assistants play a crucial role in supporting project managers by organizing schedules, preparing documentation, and facilitating communication among team members. They often attend meetings to take notes, track action items, and ensure deadlines are met. Regular collaboration with various departments is common, as Project Assistants help coordinate resources, gather updates, and address any logistical challenges that arise. This role is ideal for individuals who enjoy multitasking and thrive in a dynamic, team-oriented environment.

What are Project Assistants?

Project Assistants are professionals who provide administrative and operational support to project managers and teams. They help coordinate project activities, manage documentation, schedule meetings, and ensure tasks are completed on time. Project Assistants often handle communication between team members, track project progress, and assist with reporting. Their role is essential for keeping projects organized and running smoothly.

What does a project assistant do?

A project assistant supports project managers and teams by coordinating schedules, preparing reports, managing documentation, and tracking project progress. They often use tools like Microsoft Office and project management software to ensure tasks are completed on time. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as a Project Assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software like Microsoft Project, Asana, or Trello, and proficiency in MS Office Suite are typically expected. Excellent communication, teamwork, and time management skills help you support project managers and coordinate among stakeholders effectively. These skills ensure projects run smoothly, deadlines are met, and teams stay aligned on objectives.

What skills do you need to be a project assistant?

A project assistant needs strong organizational skills, effective communication, and proficiency in project management tools like Microsoft Office or project scheduling software. Attention to detail, the ability to multitask, and basic knowledge of budgeting and reporting are also important for supporting project teams efficiently.

What Is a Project Assistant?

A project assistant provides support to the project team and helps make sure projects get done on time and budget. They answer to the project manager or project administrator or a company director. Job duties include handling communication with everyone on the project team, creating and filing documentation, preparing reports, and serving as a liaison between management and the project team. Other responsibilities may include setting up office equipment—such as computers, printers, and webcams for online conference calls, scheduling meetings and check-ins, and managing the project calendar.

How do I become a project assistant?

To become a project assistant, candidates typically need a high school diploma or equivalent, with some roles preferring an associate's or bachelor's degree in business, management, or related fields. Relevant skills include organization, communication, and proficiency with project management tools like Microsoft Office or Asana. Gaining experience through internships or entry-level positions can also improve chances of securing a project assistant role.

What is the difference between Project Assistant vs Administrative Assistant?

AspectProject AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate's degree or relevant certificationsHigh school diploma; often no specific certifications required
Work EnvironmentProject sites, offices, collaborative team settingsOffice settings, administrative departments
Employer & Industry UsageConstruction, IT, consulting, engineeringCorporate offices, government agencies, nonprofits
Common Search & ComparisonOften compared for support roles in projectsCompared for general office support roles

The Project Assistant and Administrative Assistant roles share similarities in supporting organizational functions, but Project Assistants focus more on supporting specific projects, often requiring knowledge of project management processes. Administrative Assistants handle broader administrative tasks across departments. Both roles are essential in various industries, but their focus and work environments differ slightly.

More about Project Assistant jobs
What are the most commonly searched types of Project jobs in Whitby, ON? The most popular types of Project jobs in Whitby, ON are:
What cities near Whitby, ON are hiring for Project Assistant jobs? Cities near Whitby, ON with the most Project Assistant job openings:
Project Assistant jobs near you
Consulting Senior Associate, Assistant Project Manager

Consulting Senior Associate, Assistant Project Manager

ERM

Toronto, ON

CA$68K - CA$85K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 6 days ago

Job description

Shape the Future of Environmental Projects Across Canada

At ERM, you won't just support projects-you'll help deliver solutions that shape how industries manage environmental responsibility across Canada and around the world. As a Consulting Senior Associate, Assistant Project Manager, based in Toronto, Vancouver, or Calgary, you'll join a global leader in environmental, health, safety, risk, and social consulting, working alongside worldclass experts who influence some of the country's most meaningful environmental initiatives.

Why This Role Matters

In this role, you will actively support clients in mining, diversified energy, and other sectors to meet environmental standards and navigate complex assessment and permitting requirements. You'll work closely with a multidisciplinary team while supporting major field programs and contributing to high quality deliverables that reflect ERM's international standards of excellence.

What Your Impact Is

You will directly support Project Managers by maintaining schedules, tracking budgets, coordinating logistics, and contributing to the delivery of technical documentation. Your ability to troubleshoot, stay organized, and communicate effectively will help ensure successful project outcomes across multiple client portfolios. This is an ideal opportunity for someone who enjoys problem solving and thrives in a fast-paced, multistakeholder environment.

What You'll Bring

Required

  • Bachelor's degree in Sciences, Environmental Engineering, or a related field

  • 1 to 2+ years of consulting or environmental industry experience

  • Strong communication, organization, and attention to detail

  • Ability to follow direction while taking initiative when needed

  • Proficiency with Microsoft Office (Excel, Word, PowerPoint)

  • Ability to manage multiple tasks, adapt to shifting priorities, and work independently in a deadline driven environment

  • Demonstrated financial literacy, with the ability to support project controls activities such as budget tracking, cost forecasting, invoicing support, and understanding project financial performance

  • Driver's License Required: This position requires a valid driver's license and/or the ability to operate a company vehicle due to the nature of job duties, which include frequent travel to various client locations across a large geographical area.

  • This position is not eligible for immigration sponsorship.

Preferred

  • Experience in the mining or energy sector

  • Exposure to environmental assessment, permitting, and/or field programs

  • Experience with Microsoft Project or Primavera P6

  • Familiarity with budget tracking and invoicing support

  • Experience collecting environmental field data (e.g., wildlife, ecology, soils, wetlands, aquatic biology, hydrology)

  • Experience coordinating events, deliverables, or cost tracking

  • Bilingual in English and French and/or Spanish

Key Responsibilities

  • Provide high quality project coordination support across multiple deadline driven tasks

  • Track project budgets, maintain accurate financial records and contribute to invoicing and collections support (in line with financial guidance)

  • Support the development and maintenance of project schedules

  • Help with project setup (e.g. project systems set-up) and assist with reviewing POs/contract requirements, tracking compliance with terms, and coordinating inputs needed for contract variations/change requests

  • Work across multiple projects within defined scope, budget, and schedule expectations

  • Draft meeting agendas, circulate minutes/action items, coordinate standing check-ins and prepare routine client update emails / status updates

  • Compile, review, and interpret project performance data; assist in preparing progress reports

  • Coordinate field schedules, logistics, and related support activities

  • Contribute to health and safety planning and help ensure safe work execution

  • Maintain project filing structure, version control, transmittals, and decision/action logs; support quality assurance/quality control routing and comment resolution tracking

  • Build strong, collaborative working relationships across ERM's disciplines

If you're driven, detail-oriented, and ready to grow your project management career with a global leader, this is your opportunity to work with international professionals on projects that truly make a difference!

For the Consulting Senior Associate, Assistant Project Manager

position, the anticipated annual base pay is $68,770-$85,820 (CAD). Actual pay will depend on factors such as education, experience, skills, location, performance, and business needs. In some cases, pay may fall outside this range. This role may be eligible for bonus pay (casual and fixed term/flex force employees are not bonus eligible).

We offer a comprehensive benefits package, including paid time off, parental leave, medical, dental, vision, life, disability, AD&D insurance, 401(k) or RRSP/DPSP, and other applicable benefits to eligible employees.

Note:Bonuses, commissions, and other forms of additional compensation are not guaranteed and subject to the sole discretion of ERM and its policies and procedures.

WhoWe Are:

As the largest global pure play sustainability consultancy, we partner with the world's leading organizations, creating innovative solutions to sustainabilitychallengesand unlocking commercial opportunities that meet the needs of today while preserving opportunity for future generations.

At ERM we know that creating a diverse,equitableand inclusive work environment is an essential part of making our companya great placeto build a career. We also see our diversity as a strength that helps us create better solutions for our clients.Our diverse team of world-class expertssupportsclients across the breadth of theirorganizations to operationalize sustainability, underpinned by our deep technicalexpertisein addressing theirenvironmental, health, safety,riskand social issues. We call this capability our "boots to boardroom" approach for its comprehensive service model that allows ERM to develop strategic and technical solutions that advanceobjectiveson the ground or at the executive level.

Pleasesubmityour resume and brief cover letter.

ERMwelcomes and encourages applications from people with disabilities.Reasonableaccommodations areavailable on request for candidates taking part in all aspects of the selection process.

ERM is an equal opportunity employer.All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age,Indigenous identity,or status as a protected veteran or qualified individual with a disability.

ERM does not accept recruiting agency resumes. Please do notforwardresumes to ourjobsalias, ERM employees or any other company location. ERM is not responsible for any fees related to unsolicited resumes.

Notice Regarding Use of Artificial Intelligence (AI) in Hiring

  • Our organization uses artificial intelligence (AI) technologies toassistin the recruitment process. These tools may help screen, assess, and/or evaluate applicants based on information provided in resumes, applications, and other submitted materials. All AI systems are designed to support fair and efficient hiring decisions andoperateunder human oversight.

  • Bysubmittingyour application, you acknowledge and consent to the use of AI tools in evaluating your candidacy. If you have questions or needaccommodations, please contact us atnainquiries@erm.com.

Thank you for your interest in ERM!


#LI-Hybrid

Candidates may be invited to complete an online assessment as part of our recruitment process. All personal information will be handled confidentially and in compliance with data protection laws.

ERM logo

About ERM

Sourced by ZipRecruiter

As the largest global pure play sustainability consultancy, we partner with the world's leading organizations, creating innovative solutions to sustainability challenges and unlocking commercial opportunities that meet the needs of today while preserving opportunity for future generations. At ERM we know that creating a diverse, equitable and inclusive work environment is an essential part of making our company a great place to build a career. We also see our diversity as a strength that helps us create better solutions for our clients. Our diverse team of world-class experts supports clients across the breadth of their organizations to operationalize sustainability, underpinned by our deep technical expertise in addressing their environmental, health, safety, risk and social issues. We call this capability our "boots to boardroom" approach for its comprehensive service model that allows ERM to develop strategic and technical solutions that advance objectives on the ground or at the executive level.

Industry

Business management consulting

Company size

5,001 - 10,000 Employees

Headquarters location

City of London, Greater London, GB

Social media

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