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Project Assistant Jobs in Toronto, ON (NOW HIRING)

Green Infrastructure Partners, Inc.

Scheduler

Hamilton, ON · On-site

CA$40K - CA$65K/yr

Maintain schedule forecast throughout the project life cycle by verifying schedules are properly updated and linked to the master schedules if prepared by outside parties. * Review or assist in ...

Bird Construction

Assistant Project Manager

Milton, ON · On-site

Assistant Project Manager Reporting to the Construction Manager, the Assistant Project Manager leads, directs, and coordinates the daily management of the assigned project(s). This leadership ...

Broccolini

Assistant Project Manager

Mississauga, ON

As an Assistant Project Manager, you will assist in the development and build of remarkable buildings, fostering enduring relationships with our people, partners, and clients while maintaining the ...

Aecon Group Inc.

Assistant Project Manager

Toronto, ON

CA$110K - CA$130K/yr

Plan and implement an engineering and construction program, including defining the project plan, activities, milestones, and manpower requirements. * Assist in Developing and maintaining the project ...

TANK Worldwide

ASSOCIATE PROJECT MANAGER

Toronto, ON · On-site

On any given day you can expect to: * Assist in the development and tracking of integrated project plans alongside Senior Project Managers. * Adapt and apply the delivery approach to meet project ...

Actalent

Assistant Project Manager

Mississauga, ON

CA$45 - CA$63/hr

Responsibilities * Assist in managing the extension project of an existing station and pedestrian bridge. * Collaborate with key contacts through verbal, written, and electronic communications.

New

New Age Group

Project Coordinator

Concord, ON · On-site

Key Responsibilities Project Administration * Assist Project Managers with project execution * Create and maintain project files and documentation * Track project schedules, milestones, and ...

Cna

Underwriting Assistant

Toronto, ON

CA$50K - CA$70K/yr

Provide general file maintenance as required. Assist manager and underwriting team with special projects as requested. QUALIFICATIONS: Customer service focused with excellent written and verbal ...

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All JobsProject JobsProject Assistant JobsProject Assistant Jobs in Toronto, ON

Project Assistant information

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How much do project assistant jobs pay per hour?

As of Jul 30, 2026, the average hourly pay for project assistant in Toronto, ON is $20.37, according to ZipRecruiter salary data. Most workers in this role earn between $16.52 and $22.94 per hour, depending on experience, location, and employer.

What is the role of a project assistant?

A project assistant supports project managers and teams by coordinating schedules, preparing documentation, tracking progress, and ensuring tasks are completed on time. They often use tools like Microsoft Office and project management software to facilitate communication and organization. Strong organizational skills and attention to detail are essential for this role.

How does a Project Assistant typically collaborate with project managers and other team members?

Project Assistants play a crucial role in supporting project managers by organizing schedules, preparing documentation, and facilitating communication among team members. They often attend meetings to take notes, track action items, and ensure deadlines are met. Regular collaboration with various departments is common, as Project Assistants help coordinate resources, gather updates, and address any logistical challenges that arise. This role is ideal for individuals who enjoy multitasking and thrive in a dynamic, team-oriented environment.

What are Project Assistants?

Project Assistants are professionals who provide administrative and operational support to project managers and teams. They help coordinate project activities, manage documentation, schedule meetings, and ensure tasks are completed on time. Project Assistants often handle communication between team members, track project progress, and assist with reporting. Their role is essential for keeping projects organized and running smoothly.

What does a project assistant do?

A project assistant supports project managers and teams by coordinating schedules, preparing reports, managing documentation, and tracking project progress. They often use tools like Microsoft Office and project management software to ensure tasks are completed on time. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as a Project Assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software like Microsoft Project, Asana, or Trello, and proficiency in MS Office Suite are typically expected. Excellent communication, teamwork, and time management skills help you support project managers and coordinate among stakeholders effectively. These skills ensure projects run smoothly, deadlines are met, and teams stay aligned on objectives.

What skills do you need to be a project assistant?

A project assistant needs strong organizational skills, effective communication, and proficiency in project management tools like Microsoft Office or project scheduling software. Attention to detail, the ability to multitask, and basic knowledge of budgeting and reporting are also important for supporting project teams efficiently.

What Is a Project Assistant?

A project assistant provides support to the project team and helps make sure projects get done on time and budget. They answer to the project manager or project administrator or a company director. Job duties include handling communication with everyone on the project team, creating and filing documentation, preparing reports, and serving as a liaison between management and the project team. Other responsibilities may include setting up office equipment—such as computers, printers, and webcams for online conference calls, scheduling meetings and check-ins, and managing the project calendar.

How do I become a project assistant?

To become a project assistant, candidates typically need a high school diploma or equivalent, with some roles preferring an associate's or bachelor's degree in business, management, or related fields. Relevant skills include organization, communication, and proficiency with project management tools like Microsoft Office or Asana. Gaining experience through internships or entry-level positions can also improve chances of securing a project assistant role.

What is the difference between Project Assistant vs Administrative Assistant?

AspectProject AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate's degree or relevant certificationsHigh school diploma; often no specific certifications required
Work EnvironmentProject sites, offices, collaborative team settingsOffice settings, administrative departments
Employer & Industry UsageConstruction, IT, consulting, engineeringCorporate offices, government agencies, nonprofits
Common Search & ComparisonOften compared for support roles in projectsCompared for general office support roles

The Project Assistant and Administrative Assistant roles share similarities in supporting organizational functions, but Project Assistants focus more on supporting specific projects, often requiring knowledge of project management processes. Administrative Assistants handle broader administrative tasks across departments. Both roles are essential in various industries, but their focus and work environments differ slightly.

More about Project Assistant jobs
What are the most commonly searched types of Project jobs in Toronto, ON? The most popular types of Project jobs in Toronto, ON are:
What are popular job titles related to Project Assistant jobs in Toronto, ON? For Project Assistant jobs in Toronto, ON, the most frequently searched job titles are:
What job categories do people searching Project Assistant jobs in Toronto, ON look for? The top searched job categories for Project Assistant jobs in Toronto, ON are:
What cities near Toronto, ON are hiring for Project Assistant jobs? Cities near Toronto, ON with the most Project Assistant job openings:
Project Assistant jobs near you
Infographic showing various Project Assistant job openings in Toronto, ON as of July 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 95% Physical, 3% Hybrid, and 2% Remote job distribution, with an average salary of $42,360 per year, or $20.4 per hour.

Job Captain, Science & Technology - Architecture & Design

Ware Malcomb

Vaughan, ON • On-site

CA$70K - CA$85K/yr

Full-time

Re-posted 2 days ago

Job description

Are you ready to join a growth-oriented team where creativity meets innovation? At Ware Malcomb, we are a dynamic and forward-thinking design firm committed to pushing the boundaries. Our team-oriented, collaborative approach ensures that every project is a blend of visionary design, seamless project delivery, and we are actively engaged with both the community and the industry. Discover our vibrant culture to get an inside look into life at Ware Malcomb and the programs we offer. https://waremalcomb.com/life-at-ware-malcomb/ 

As a Job Captain at Ware Malcomb, you will support in the delivery of innovative design projects to diverse clients. You will lead project coordination with consultants and internal teams, contribute to all phases of design and provide construction administration support. You will use your technical expertise and knowledge of building codes to produce high-quality construction documents and ensure smooth project execution. This is a great opportunity to collaborate with clients, consultants, contractors, and our dynamic team while advancing your architectural career.
Your Role
  • Lead the project coordination with the consultant team for each phase of the project (typical; Site planning, Conceptual, Schematic, Design Development, Construction Document and Construction Administration) to deliver a set of contract documents that will be used for permits and construction
  • Provide Revit support for the preparation of project documents
  • Utilize the company's resource groups for design
  • Preparation of design and construction documents
  • Assist the Project Manager or Architect with construction services (site visits, review shop drawings, etc.)
  • Perform project code searches and analysis for each project
  • Assist the Project Manager or Architect in the preparation of project schedules and review of budgets
  • Provide assistance for submittals for jurisdiction agencies
  • Communicate with clients, contractors, consultants, and Ware Malcomb team members
Qualifications
  • 3+ years of experience in the field of Architecture 
  • Bachelor's Degree in Architecture or related field
  • Revit skills
  • Experience working on industrial, manufacturing or large scale projects strongly preferred
  • Knowledge of Newforma
  • Knowledge of building codes
  • Ability to coordinate a complete set of contract documents
$70,000 - $85,000 a year

The compensation range is $70k-$85k, plus benefits. Read more about Life at Ware Malcomb. 
The final agreed upon compensation is based on individual education, qualifications, experience, licensing, project specialty/complexity and work location. We may exceed the posted compensation range for candidates who surpass the posted requirements. At Ware Malcomb, certain roles are bonus eligible.   

This posting is for a newly created position. 

This is a full-time, long-term position.
 
Established in 1972, Ware Malcomb is a dynamic, forward-thinking commercial real estate design firm providing professional architecture, interior design, civil engineering, branding, building measurement, structural engineering and MEP engineering services to clients throughout the world. With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of office, industrial, science & technology, healthcare, multifamily, retail, hospitality and public/institutional projects.
 
The firm is also ranked among the top 10 Architecture/Engineering firms in Engineering News-Record's Top 500 Design Firms and the Top 30 Interior Design Firms in Interior Design magazine's Top 100 Giants. For more information, visit waremalcomb.com.
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