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Project Assistant Jobs in Toronto, ON (NOW HIRING)

Pomerleau

Assistant Project Manager

Toronto, ON

Toronto, ON Date Published 18-Aug-2026 Department Project Management Min Compensation 87 000 Max Compensation 112 000 Compensation Frequency Annual Employment Type Permanent Working Arrangement On ...

New

New Age Group

Project Coordinator

Concord, ON · On-site

Key Responsibilities Project Administration * Assist Project Managers with project execution * Create and maintain project files and documentation * Track project schedules, milestones, and ...

Macho Movers

Be Seen First

Executive Personal Assistant

Guelph, ON · On-site

CA$18 - CA$20/hr

Coordinate calendars, appointments, meetings, and travel arrangements. Assist with project management and ensure tasks are completed on schedule. Follow up with employees, managers, contractors, and ...

New

Bronte Construction

Project Coordinator

Burlington, ON · On-site

Layout of measurements, concrete & rebar experience A day in the life * Assist Project Managers and Site Supervision, in the day-to-day duties of a project's administration. * Process and execute ...

Team Construction

Project Coordinator

Toronto, ON · On-site

Key Responsibilities * Assist in contract administration and document control * Issue and track ... Maintain project logs and cost tracking systems * Assist in schedule updates and reporting

Team Construction

Project Coordinator

Toronto, ON · On-site

Key Responsibilities * Assist in contract administration and document control * Issue and track ... Maintain project logs and cost tracking systems * Assist in schedule updates and reporting

VR Mechanical Solutions Inc.

Project Manager

Ajax, ON · On-site

Have the opportunity to assist in the pursuit, of targeted P3/AFP, Design-Build, Design-Assist, and IPD projects. Responsibilities * Manage the planning, organizing, execution, monitoring, and ...

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Project Assistant information

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How much do project assistant jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for project assistant in Toronto, ON is $20.37, according to ZipRecruiter salary data. Most workers in this role earn between $16.52 and $22.94 per hour, depending on experience, location, and employer.

What is a project assistant?

A project assistant provides support to the project team and helps make sure projects get done on time and budget. They answer to the project manager or project administrator or a company director. Job duties include handling communication with everyone on the project team, creating and filing documentation, preparing reports, and serving as a liaison between management and the project team. Other responsibilities may include setting up office equipment—such as computers, printers, and webcams for online conference calls, scheduling meetings and check-ins, and managing the project calendar.

What are the key skills and qualifications needed to thrive as a project assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software like Microsoft Project, Asana, or Trello, and proficiency in MS Office Suite are typically expected. Excellent communication, teamwork, and time management skills help you support project managers and coordinate among stakeholders effectively. These skills ensure projects run smoothly, deadlines are met, and teams stay aligned on objectives.

How does a project assistant typically collaborate with project managers and other team members?

Project Assistants play a crucial role in supporting project managers by organizing schedules, preparing documentation, and facilitating communication among team members. They often attend meetings to take notes, track action items, and ensure deadlines are met. Regular collaboration with various departments is common, as Project Assistants help coordinate resources, gather updates, and address any logistical challenges that arise. This role is ideal for individuals who enjoy multitasking and thrive in a dynamic, team-oriented environment.

What is the difference between Project Assistant vs Administrative Assistant?

AspectProject AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate's degree or relevant certificationsHigh school diploma; often no specific certifications required
Work EnvironmentProject sites, offices, collaborative team settingsOffice settings, administrative departments
Employer & Industry UsageConstruction, IT, consulting, engineeringCorporate offices, government agencies, nonprofits
Common Search & ComparisonOften compared for support roles in projectsCompared for general office support roles

The Project Assistant and Administrative Assistant roles share similarities in supporting organizational functions, but Project Assistants focus more on supporting specific projects, often requiring knowledge of project management processes. Administrative Assistants handle broader administrative tasks across departments. Both roles are essential in various industries, but their focus and work environments differ slightly.

Can I get into project management with no experience?

Project assistants often start with little or no experience and can transition into project management roles by gaining relevant skills such as communication, organization, and familiarity with project management tools like MS Project or Trello. Entry-level positions may require some related experience or certifications like CAPM, and gaining practical experience through internships or volunteering can improve prospects.

Is a project assistant a good job?

A project assistant role involves supporting project managers with tasks such as scheduling, documentation, and communication. It can be a good entry-level position for those interested in project management, offering opportunities to develop organizational and communication skills in various industries. Job satisfaction depends on the work environment and career goals.
More about Project Assistant jobs

What are the most commonly searched types of Project jobs in Toronto, ON?

The most popular types of Project jobs in Toronto, ON are:

What are popular job titles related to Project Assistant jobs in Toronto, ON?

For Project Assistant jobs in Toronto, ON, the most frequently searched job titles are:

What job categories do people searching Project Assistant jobs in Toronto, ON look for?

The top searched job categories for Project Assistant jobs in Toronto, ON are:

What cities near Toronto, ON are hiring for Project Assistant jobs?

Cities near Toronto, ON with the most Project Assistant job openings:

Project Assistant jobs near you
Infographic showing various Project Assistant job openings in Toronto, ON as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $42,360 per year, or $20.4 per hour.

Junior Project Coordinator (Remote)

Black & McDonald Limited

Hamilton, ON • Remote

Full-time

Retirement

Posted 7 days ago

Job description

ABOUT THIS CAREER OPPORTUNITY

Black & McDonald's Southwest Ontario Service team is growing! We are seeking a motivated, collaborative and detail-oriented individual to join our growing team. This role offers an excellent opportunity for an early-career professional to contribute, and grow, as part of a hard-working, enthusiastic and innovative team supporting service projects and operations across commercial, institutional, and industrial facilities.

Working primarily within Black & McDonald's existing client base in the Greater Hamilton & Waterloo areas, the Junior Project Coordinator position is focused around supporting the service business through safety & quality assurance activities, reporting, document creation & management, estimating support, project support and client coordination. This role requires strong communication and problem-solving skills, as well as the ability to coordinate and prioritize tasks effectively.

General duties & responsibilities include, but are not limited to:

  • Support Project Representatives, Operations Supervisors and Field Technicians in the planning, execution and successful completion of sold projects.
  • Assist with project scheduling, milestone tracking, budgeting, forecasting and progress reporting to ensure that project objectives, contract requirements, and company standards are met.
  • Consult with Project Representatives, Operations Supervisors, and Service Coordinators on upcoming maintenance and project work to ensure required resources, internally (peers, operations, manpower, field technicians, etc.) and externally (clients, suppliers, sub-contractors, consultants, authorities, etc.) are available.
  • Coordinate activities between field staff, subcontractors, suppliers, and clients.
  • Assist with job opening (work order creation), purchase orders, shop drawings, insurance certificates, preparation of notice of project, form 1000's, and other authority or documentation requirements (e.g. ESA, TSSA, MoL)
  • Maintain accurate project documentation, records, and document control systems, and assist with project closeout activities, equipment list updates, drawings/layouts and turnover documentation.
  • Work with Operations team on proactive recommendations for clients, and help prepare technician recommendation estimates (#4s) and client facing documents.
  • Collaborate with external contractors and service providers to obtain quotes, schedule repairs, and ensure work is completed to high standards.
  • Attend client/project sites as required to verify/execute work, liaise with clients/other divisions, support sales or client initiatives.
  • Responsible for solving problems and/or conflicts in a professional manner while maintaining open and timely communication with the client and internal/external stakeholders.
  • Build and maintain strong relationships with clients, subcontractors, vendors, and internal stakeholders.
  • Promote and support a strong safety culture, while ensuring compliance with company health and safety policies and applicable regulations.
  • Assemble safety boards, assist with safety plans & monitoring of related safety activity
  • Photo documentation & management.
  • Attend regular service, project & safety meetings
  • Other duties as assigned

COMPETENCY REQUIREMENTS

  • Change orientation
  • Continuous Learning
  • Customer Focus
  • Holds Self and Others Accountable
  • Problem Solving and Innovation
  • Teamwork and Collaboration
  • Values and Respects Others

EDUCATION REQUIREMENTS

Post Secondary degree or diploma in any of the following or similar fields:

  • Mechanical/Electrical/Civil Engineering
  • Engineering Technology, Construction Management or Energy Systems & Sustainability
  • Equivalent industry experience as a skilled tradesperson in HVAC/R, Electrical, Plumbing, etc.

WORK EXPERIENCE REQUIREMENTS

  • 1-3 years' experience in a related field is an asset
  • Knowledge in HVAC/R, Combustion, Plumbing and Electrical Fields an asset

WORK ENVIRONMENT

  • Southwest Ontario Oakville (Halton) up to Orangeville, East of Woodstock, South to Niagara/Fort Erie
  • Driving in this region to get to/from relevant sites
  • Office desk/computer, meeting rooms, back shop, sea containers
  • Home remote working, computer
  • Client sites mechanical rooms, process areas, roofs, warehouses, office spaces, classrooms, meeting halls, etc.
  • Supplier facilities parts, material pick-ups, warehouses, shops

SKILLS AND ABILITIES

  • General knowledge of the built environment (building/facility/process) mechanical, heating, cooling, plumbing, electrical, energy systems including related standards & good practice
  • Proactive problem-solver with a strong sense of accountability and follow-through
  • Proficient knowledge & understanding of organization & time management ability to manage several activities concurrently often with tight timelines
  • Able to work independently and as part of a team in a fast-paced work environment
  • Willingness to learn, grow, and take on new challenges
  • Strong communications skills, both written and verbal, with advanced multi-tasking skills
  • Valid Ontario G class drivers license and willing/able to travel throughout Southwestern Ontario
  • Proficient user of Office365 software (e.g. Word, Excel, PowerPoint, Teams, etc.)
  • Able to obtain federal, provincial and/or local security clearances (such as a criminal background check)

The expected salary range for this role is between $55,000 and $65,000. The starting salary will be based on several factors such as the successful candidate's qualifications, including but not limited to education and experience. Salary is one component of Black & McDonald's total rewards package. Total rewards vary by position and may include additional offerings such as group insurance benefits, pension plan, annual performance bonus, career development programs, and other HR programs.

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

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