Project Assistant Jobs in Madison, AL (NOW HIRING)

Yulista Integrated Solutions LLC
Regular
PRIMARY FUNCTION
The Project Manager III is responsible for the coordination and completion of projects or group of projects that are highly complex and have a high level of risk. The Project Manager III will report to the division Program Manager. Frequently involved in several projects simultaneously, and the management of multiple project support personnel, and Project Coordinators.
ESSENTIAL FUNCTIONS:
• Responsible for the operational success and management of multi-functional project teams supporting highly technical and complex projects.
• Ability to lead a proposal team.
• Ability to act on behalf of Program Manager in their absence.
• Adheres to company policies and procedures in preparing, collecting, recording, and maintaining project data.
• Prepare professional correspondence to vendors, and customers as required.
• Perform inventory control activities by coordinating with Property Department.
• Supports team leadership in accomplishing their duties and responsibilities.
• Ability to maintain calendar and schedule appointments and/or conference rooms.
• Set-up and clean-up for events and meetings.
• Responsible for general administrative duties, such as: filing, scanning, photocopying, typing, and data entry.
• Prepares meeting minutes for projects and track action items.
• Assist Project Manager with data queries, input data into project databases, and track outputs of required data.
• Ability to research parts/quotes/COTS items from simple to moderately complex BOM.
• Track issued purchase orders and due dates for all materials or services purchased and report delivery date issues to the Project Manager.
• Prepare internal project status reports for Project Manager or higher management.
• Prepare sole source justification documents and obtain Program manager's approval.
• Assist Project Manager in compiling cost reports, schedule activities, and technical reporting CDRLS.
• Assist Project Manager in developing estimates to complete on cost and schedule activities.
• Assist Project Manager in identifying internal/external resource requirements.
• Assist Project Manager in BOE solicitation and compiling data from requested sources.
• Assist Project Manager in proposal development.
• Compiles cost reports, schedule activities, and technical reporting CDRLS.
• Develops estimates to complete cost and schedule activities.
• Identifies internal/external resource requirements.
• Solicit basis of estimates and compiling data from requested sources.
• Ability to coordinate effort in developing proposals for government contracts.
• Ability to lay out project schedules and create work flows in order to complete complex tasks.
• Coordinate and chair integrated product team meetings, as necessary.
• Prepare professional correspondence to USG and can interface with customer.
• Ability to act on behalf of the Project Manager in their absence.
• Prepares reports for upper management regarding status of projects.
• Facilitates and coordinates IPTs for project planning and execution.
• Interface with the government coordinator and customer on a daily basis
• Establish work schedules.
• Reviews, writes and processes TDEP/TORFPs.
SUPERVISORY RESPONSIBILITIES:
This position has direct reports and performs exempt level decision making including interviewing, hiring, terminating, performance reviews, and performance corrections. This position has the responsibility and authority to carry out assigned tasks.
KNOWLEDGE, SKILLS, & ABILITIES:
• Advanced computer skills; specifically using Microsoft Office Suite; ability to learn additional computer skills or software programs. Intermediate knowledge of Microsoft Project and scheduling practices. Ability to identify and track critical paths in project activities
• Ability to enter data accurately into databases, and multi-task across multiple projects.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Interpersonal skills to work effectively and cooperatively with all levels of management and staff. Will also routinely interact with external stakeholders such as customers, vendors, suppliers, shipping companies, etc. Must represent Yulista Integrated Solutions, LLC in a professional manner at all times.
• Must be trustworthy - will handle confidential information routinely.
• Effective communication skills to effectively and clearly communicate complex information to others as well as to present information in front of a group.
• Professional customer service skills, including active listening, prompt service and follow-up.
• Ability to learn and understand corporate policies and procedures and how they relate to Yulista Aviation, Inc.'s goals.
• Strong problem solving skills; ability to draw conclusions and make recommendations for problem resolution.
• Ability to perform basic mathematical computations.
• High degree of self-motivation and the ability to work independently as well a multi-task.
• Ability to request and write routine reports and correspondence with vendors and subcontractors.
• Ability to read and interpret documents such as safety rules, operating maintenance instructions, and procedure manuals.
• Ability to read and interpret TDP data.
• Proficient with a variety of the field's concepts, practices, and procedures.
• Possess a high degree of self-motivation and the ability to work independently.
• Strong attention to detail and follow through, use of independent judgement, and excellent communication and people management skills.
• Interact with external stakeholders such as customers, vendors, suppliers, shipping companies, etc.
• Knowledge and skills to solve technical and logistical issues on a major defense acquisition.
QUALIFICATIONS:
• BA/BS degree in a relevant field.
• 10 years of task related work experience.
• 6 years of experience in DoD Acquisitions.
• 8 years of experience in a team leadership role or High school diploma or equivalent with 11 years of task related experience.
• 6 years of experience in DoD Acquisitions.
• 8 years of experience in a team leadership role.
• Must be familiar with AS9100 & AS9110 quality requirements.
• Experience in civil or military aircraft operations is a plus.
• Formal technical training or on the job training in DoD Acquisitions and manufacturing procurement experience.
• Ability to pass a drug and background screening.
• Must be able to obtain a government security clearance.
WORKING ENVIRONMENT
A fast paced multi-tasking customer service oriented environment requiring a high degree of efficient and effective performance. Adaptability regarding schedule and task changes is necessary to accommodate changing priorities. Overtime may be required.
PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).
EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.