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Project Assistant Jobs in Chicago, IL (NOW HIRING)

The University of Chicago

Project Assistant IV

Chicago, IL · On-site

$23.71 - $34.72/hr

Under limited supervision, the Project Assistant IV will coordinate the daily administrative needs for the several researchers and their project staff. Update/maintain the calendars of assigned ...

YQN

Technical Project Assistant

Chicago, IL · On-site

$80K - $100K/yr

As a Bilingual Technical Project Assistant, you will have the opportunity to gain hands-on experience in equipment testing and analysis. You'll collaborate with experienced engineers, contribute to ...

YQN

Technical Project Assistant

Chicago, IL · On-site

$80K - $100K/yr

As a Bilingual Technical Project Assistant, you will have the opportunity to gain hands-on experience in equipment testing and analysis. You'll collaborate with experienced engineers, contribute to ...

Arcadis

Senior Project Manager

Chicago, IL

May provide oversight for junior staff such as assistant project managers or project engineers, depending on the project size and type. In each case, the Project Manager will serve as the primary ...

Arcadis

Senior Project Manager

Chicago, IL · On-site

May provide oversight for junior staff such as assistant project managers or project engineers, depending on the project size and type. In each case, the Project Manager will serve as the primary ...

Stantec

Acoustics Assistant Project Manager

Chicago, IL · On-site

$85K - $123K/yr

Your Opportunity The Assistant Project Manager is directly responsible for assisting the Project Manager with the overall successful execution and delivery of the project, both to the Client and ...

STV

Assistant Project Manager-Zero Emissions

Chicago, IL

$83K - $95K/yr

We are seeking an Assistant Project Manager with a strong history of experience representing owner's on capital programs, facility upgrades, renovations and additions for a zero missions project. The ...

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Project Assistant information

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How much do project assistant jobs pay per hour?

As of Jul 14, 2026, the average hourly pay for project assistant in Chicago, IL is $22.19, according to ZipRecruiter salary data. Most workers in this role earn between $17.84 and $25.00 per hour, depending on experience, location, and employer.

What is the role of a project assistant?

A project assistant supports project managers and teams by coordinating schedules, preparing documentation, tracking progress, and ensuring tasks are completed on time. They often use tools like Microsoft Office and project management software to facilitate communication and organization. Strong organizational skills and attention to detail are essential for this role.

How does a Project Assistant typically collaborate with project managers and other team members?

Project Assistants play a crucial role in supporting project managers by organizing schedules, preparing documentation, and facilitating communication among team members. They often attend meetings to take notes, track action items, and ensure deadlines are met. Regular collaboration with various departments is common, as Project Assistants help coordinate resources, gather updates, and address any logistical challenges that arise. This role is ideal for individuals who enjoy multitasking and thrive in a dynamic, team-oriented environment.

What are Project Assistants?

Project Assistants are professionals who provide administrative and operational support to project managers and teams. They help coordinate project activities, manage documentation, schedule meetings, and ensure tasks are completed on time. Project Assistants often handle communication between team members, track project progress, and assist with reporting. Their role is essential for keeping projects organized and running smoothly.

What does a project assistant do?

A project assistant supports project managers and teams by coordinating schedules, preparing reports, managing documentation, and tracking project progress. They often use tools like Microsoft Office and project management software to ensure tasks are completed on time. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as a Project Assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software like Microsoft Project, Asana, or Trello, and proficiency in MS Office Suite are typically expected. Excellent communication, teamwork, and time management skills help you support project managers and coordinate among stakeholders effectively. These skills ensure projects run smoothly, deadlines are met, and teams stay aligned on objectives.

What skills do you need to be a project assistant?

A project assistant needs strong organizational skills, effective communication, and proficiency in project management tools like Microsoft Office or project scheduling software. Attention to detail, the ability to multitask, and basic knowledge of budgeting and reporting are also important for supporting project teams efficiently.

What Is a Project Assistant?

A project assistant provides support to the project team and helps make sure projects get done on time and budget. They answer to the project manager or project administrator or a company director. Job duties include handling communication with everyone on the project team, creating and filing documentation, preparing reports, and serving as a liaison between management and the project team. Other responsibilities may include setting up office equipment—such as computers, printers, and webcams for online conference calls, scheduling meetings and check-ins, and managing the project calendar.

How do I become a project assistant?

To become a project assistant, candidates typically need a high school diploma or equivalent, with some roles preferring an associate's or bachelor's degree in business, management, or related fields. Relevant skills include organization, communication, and proficiency with project management tools like Microsoft Office or Asana. Gaining experience through internships or entry-level positions can also improve chances of securing a project assistant role.

What is the difference between Project Assistant vs Administrative Assistant?

AspectProject AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate's degree or relevant certificationsHigh school diploma; often no specific certifications required
Work EnvironmentProject sites, offices, collaborative team settingsOffice settings, administrative departments
Employer & Industry UsageConstruction, IT, consulting, engineeringCorporate offices, government agencies, nonprofits
Common Search & ComparisonOften compared for support roles in projectsCompared for general office support roles

The Project Assistant and Administrative Assistant roles share similarities in supporting organizational functions, but Project Assistants focus more on supporting specific projects, often requiring knowledge of project management processes. Administrative Assistants handle broader administrative tasks across departments. Both roles are essential in various industries, but their focus and work environments differ slightly.

More about Project Assistant jobs
What are the most commonly searched types of Project jobs in Chicago, IL? The most popular types of Project jobs in Chicago, IL are:
What are popular job titles related to Project Assistant jobs in Chicago, IL? For Project Assistant jobs in Chicago, IL, the most frequently searched job titles are:
What job categories do people searching Project Assistant jobs in Chicago, IL look for? The top searched job categories for Project Assistant jobs in Chicago, IL are:
What cities near Chicago, IL are hiring for Project Assistant jobs? Cities near Chicago, IL with the most Project Assistant job openings:
Project Assistant jobs near you
Project Assistant IV

Project Assistant IV

The University of Chicago

Chicago, IL • On-site

$23.71 - $34.72/hr

Full-time

Medical, Retirement, PTO

Re-posted 23 days ago

University Of Chicago rating

8.1

Company rating: 8.1 out of 10

Based on 47 frontline employees who took The Breakroom Quiz

134th of 553 rated colleges and universities

Job description

Department
BSD MED - General Internal Medicine - Administrative Support
About the Department
General Internal Medicine (GIM) has a rich tradition at the University of Chicago, dating back to the founding of the medical school in 1927. With the rising prominence of the medical subspecialties after World War II, the Department of Medicine reaffirmed its commitment to GIM in 1969: 'Every trainee must receive intensive, comprehensive training in General Medicine as an optimal base for advanced training, whether in a subspecialty or General Internal Medicine.' Under the leadership of Dr. Alvin Tarlov (Chair of Medicine, 1968-81), the University of Chicago led a national effort to reestablish academic sections of General Internal Medicine. In 1973, the Section of General Internal Medicine was organized to include separate GIM inpatient, outpatient, and consultation services. The Section of General Internal Medicine assumed responsibility for housestaff training and for relationships with community hospitals. A fellowship program was established for trainees interested in academic GIM and educational leadership. With the support from our Department Chairs since 1968 ,GIM research has flourished at the University of Chicago, with faculty recognized as national leaders in the areas of medical ethics, health economics and policy, health services and outcomes research.
Job Information
Job Summary:
Under limited supervision, the Project Assistant IV will coordinate the daily administrative needs for the several researchers and their project staff. Update/maintain the calendars of assigned faculty. Assist with the logistics of travel arrangements, lodging, and program schedule for conferences and special events. Manage the administration of the recruitment of new personnel.
This is an Academic Discretion position.
Responsibilities:
  • Assist research faculty with managing and organizing day-to-day administrative operations of research projects and Center programming.
  • Provide clerical support for assigned faculty members including: manage correspondence, prepare manuscripts and presentations, coordinate meetings, and make travel arrangements.
  • Manage special projects, organize and coordinate individual and group meetings and special events.
  • Assist with financial matters, including assisting in the continuous improvement of overall financial management, budget performance, and strategic planning of assigned research projects, including processing purchase orders, invoices, travel reimbursements, and other payment/billing activities. Ensure individual expenditures are charged to the appropriate account.
  • Prepare and disseminate comprehensive announcements, agendas, minutes, reports and other materials.
  • Provide back-up support to other faculty, when needed.
  • Other duties as assigned.

Competencies:
  • Proficiency with Microsoft Office suite required.
  • Self-motivated, work independently, and in an organized manner prioritizing the work of multiple projects with constant interruptions.
  • Excellent verbal and written communication skills required as well as the ability to work with a variety of people at different levels (faculty, administrators, etc.).
  • Work independently yet accept direction when needed. Handle a large volume of work often restricted by deadlines.
  • Multitask and work independently as well as a team member. Proven ability to work effectively without supervision in a pressured environment.
  • Anticipate faculty member's needs and act accordingly.

Additional Responsibilities
Education, Experience, or Certifications:
Education:
  • High school diploma or equivalent required.
  • Bachelor's degree preferred.

Experience:
  • Three years of office experience required.
  • Hospital or academic medical center experience preferred.

Pay Range:
  • $23.71 - $34.72 per hour.

Required Documents:
  • Resume/CV
  • Cover Letter

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Benefit Eligibility
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.
Pay Rate Type
Hourly
Pay Range
$23.71 - $34.72
The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.
Scheduled Weekly Hours
40
Union
024- Local 743, I.B.T. Clerical
Job is Exempt
No
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Posting Date
2026-03-02
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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