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Project Assistant Jobs in Maine (NOW HIRING)

University of Maine

HR Project Assistant CL2

Orono, ME · On-site

$22.55/hr

Human Resources Project Assistant CL2 We are seeking a full-time Human Resources Project Assistant CL2 to support the University of Maine and University of Maine at Machias Office of Human Resources.

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How much do project assistant jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for project assistant in Maine is $20.86, according to ZipRecruiter salary data. Most workers in this role earn between $16.78 and $23.51 per hour, depending on experience, location, and employer.

What is a project assistant?

A project assistant provides support to the project team and helps make sure projects get done on time and budget. They answer to the project manager or project administrator or a company director. Job duties include handling communication with everyone on the project team, creating and filing documentation, preparing reports, and serving as a liaison between management and the project team. Other responsibilities may include setting up office equipment—such as computers, printers, and webcams for online conference calls, scheduling meetings and check-ins, and managing the project calendar.

What are the key skills and qualifications needed to thrive as a project assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software like Microsoft Project, Asana, or Trello, and proficiency in MS Office Suite are typically expected. Excellent communication, teamwork, and time management skills help you support project managers and coordinate among stakeholders effectively. These skills ensure projects run smoothly, deadlines are met, and teams stay aligned on objectives.

How does a project assistant typically collaborate with project managers and other team members?

Project Assistants play a crucial role in supporting project managers by organizing schedules, preparing documentation, and facilitating communication among team members. They often attend meetings to take notes, track action items, and ensure deadlines are met. Regular collaboration with various departments is common, as Project Assistants help coordinate resources, gather updates, and address any logistical challenges that arise. This role is ideal for individuals who enjoy multitasking and thrive in a dynamic, team-oriented environment.

What is the difference between Project Assistant vs Administrative Assistant?

AspectProject AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate's degree or relevant certificationsHigh school diploma; often no specific certifications required
Work EnvironmentProject sites, offices, collaborative team settingsOffice settings, administrative departments
Employer & Industry UsageConstruction, IT, consulting, engineeringCorporate offices, government agencies, nonprofits
Common Search & ComparisonOften compared for support roles in projectsCompared for general office support roles

The Project Assistant and Administrative Assistant roles share similarities in supporting organizational functions, but Project Assistants focus more on supporting specific projects, often requiring knowledge of project management processes. Administrative Assistants handle broader administrative tasks across departments. Both roles are essential in various industries, but their focus and work environments differ slightly.

Can I get into project management with no experience?

Project assistants often start with little or no experience and can transition into project management roles by gaining relevant skills such as communication, organization, and familiarity with project management tools like MS Project or Trello. Entry-level positions may require some related experience or certifications like CAPM, and gaining practical experience through internships or volunteering can improve prospects.

Is a project assistant a good job?

A project assistant role involves supporting project managers with tasks such as scheduling, documentation, and communication. It can be a good entry-level position for those interested in project management, offering opportunities to develop organizational and communication skills in various industries. Job satisfaction depends on the work environment and career goals.
More about Project Assistant jobs

What are the most commonly searched types of Project jobs in Maine?

The most popular types of Project jobs in Maine are:

What are popular job titles related to Project Assistant jobs in Maine?

For Project Assistant jobs in Maine, the most frequently searched job titles are:

What job categories do people searching Project Assistant jobs in Maine look for?

The top searched job categories for Project Assistant jobs in Maine are:

What cities in Maine are hiring for Project Assistant jobs?

Cities in Maine with the most Project Assistant job openings:

Project Assistant jobs near you
Infographic showing various Project Assistant job openings in Maine as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $43,389 per year, or $20.9 per hour.

Project Assistant

University of New England Career Opportunities

Biddeford, ME • Hybrid

Full-time

Medical, Dental, Vision, Retirement

Posted 6 days ago

Job description

Position Information
Position Type Professional Staff Faculty Track Position Title Project Assistant Employment Status Half Time Months 12 Campus Portland, ME Description
The Project Assistant provides essential administrative, fiscal, and communication support for the AgingME Geriatrics Workforce Enhancement Program (GWEP). Reporting to the Program Manager, this role ensures the smooth operational flow of the program by supporting financial functions, administrative coordination, and partner relations across the state.
This is a half-time position (20-25 hours/week, 12 months/year) with the option to move to a hybrid work schedule after an initial familiarization period. We prioritize work-life balance and encourage applicants seeking a flexible schedule to apply.
About The University of New England
UNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.
Benefits Overview
  • Multiple health and dental plan options, plus vision coverage.
  • Up to 8% retirement plan match.
  • Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.
Educational benefits
  • UNE tuition waiver for employees.
For more information about our outstanding benefits, please visit: UNE Benefits Overview.
Responsibilities
Core Administration and Fiscal Support:
  • Provide administrative support for AgingME GWEP, including coordinating meetings, preparing materials, scheduling travel, and maintaining program records.
  • Support fiscal and operational processes by assisting with partner invoicing, payment tracking, and related administrative workflows.
  • Maintain program supplies, files, databases, and other administrative resources needed to support daily operations.
Communications and External Engagement:
  • Serve as a primary point of contact for routine inquiries from program partners, participants, and stakeholders, ensuring timely and professional communication.
  • Assist with the coordination and dissemination of program communications, including website updates, social media content, newsletters, and other public-facing materials.
Project and Program Implementation:
  • Track and monitor assigned projects, activities, and deadlines, providing regular updates and identifying issues that may require follow-up.
  • Provide first-level support for program technology platforms and training resources, including assisting users with access to online learning modules and directing complex issues to appropriate resources.
  • Collaborate with program staff and external partners to support implementation of grant activities and achievement of program objectives.
Other:
  • Perform other related duties as assigned.
Qualifications
Associate's or Bachelor's degree and at least one (1) year of administrative office experience OR equivalent combination of relevant training and experience required.
  • Demonstrated proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and Google Workspace tools.
  • Proven ability to learn and effectively use new software systems, databases, platforms, and electronic workflow tools.
  • Demonstrated experience maintaining databases and reconciling financial information.
  • Strong written and verbal communication skills, with the proven ability to prepare professional correspondence with exceptional accuracy in grammar and spelling.
  • Demonstrated organizational skills with the proven ability to manage competing priorities, meet tight deadlines, and maintain meticulous attention to detail.
  • Proven ability to work both independently and collaboratively while providing effective customer service to internal and external stakeholders.
  • Demonstrated commitment to maintaining strict confidentiality and exercising discretion when handling sensitive program information.
  • Demonstrated commitment to providing reliable administrative support and fostering positive, constructive working relationships.
  • Experience with website updates, social media, or digital communications preferred.
EEO Statement Summary
Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.
Vaccination Statement (PLEASE NOTE)
Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity.
Additional Note
This position is not eligible for H-1B visa sponsorship.
Anticipated Pay Range $20.82 - $22.60
Posting Detail Information
Posting Number 2022PS0965P Open Date 08/18/2026 Close Date Open Until Filled Yes

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