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Project Administrator Jobs in Raleigh, NC (NOW HIRING)

InServ Corp.

Project Administrator

Fuquay Varina, NC · On-site

BASIC FUNCTION The Project Administrator is responsible for supporting project administration, billing, accounts receivable, job cost tracking, documentation, and day-to-day administrative functions ...

InServ

Project Administrator

Fuquay Varina, NC · On-site

BASIC FUNCTION The Project Administrator is responsible for supporting project administration, billing, accounts receivable, job cost tracking, documentation, and day-to-day administrative functions ...

InServ

Project Administrator

Fuquay Varina, NC · On-site

BASIC FUNCTION The Project Administrator is responsible for supporting project administration, billing, accounts receivable, job cost tracking, documentation, and day-to-day administrative functions ...

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Project Administrator information

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$14

$28

$50

How much do project administrator jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for project administrator in Raleigh, NC is $28.15, according to ZipRecruiter salary data. Most workers in this role earn between $21.25 and $32.50 per hour, depending on experience, location, and employer.

What is a project administrator?

Project Administrators are professionals who provide essential administrative support to project managers and teams throughout the lifecycle of a project. They handle tasks such as scheduling meetings, preparing documents, tracking project progress, managing budgets, and ensuring that all project documentation is up to date. Their role helps ensure that projects run smoothly by organizing resources, facilitating communication, and assisting with problem-solving as needed. Project Administrators are vital in keeping projects on track and supporting the overall success of the team.

What are the key skills and qualifications needed to thrive as a project administrator, and why are they important?

To thrive as a Project Administrator, you need strong organizational skills, attention to detail, and a background in project management or business administration, often supported by relevant degrees or certifications. Familiarity with project management software (such as MS Project, Asana, or Trello), spreadsheets, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities are crucial soft skills for coordinating tasks and supporting project teams. These skills ensure projects stay on track, resources are efficiently allocated, and stakeholders remain informed, contributing to successful project outcomes.

How does a project administrator typically interact with project managers and other team members?

As a Project Administrator, you will work closely with project managers to track progress, prepare reports, and ensure that documentation is accurate and up to date. You’ll also coordinate with team members across various departments to schedule meetings, monitor deadlines, and address logistical issues. This role requires strong communication and organizational skills, as you often serve as the central point of contact for project-related information. Effective collaboration and proactive follow-up are key to success in this position.

What is the difference between Project Administrator vs Project Coordinator?

AspectProject AdministratorProject Coordinator
ResponsibilitiesHandles administrative tasks, documentation, scheduling, and resource managementAssists in project planning, communication, and coordinating team activities
Required CredentialsTypically requires a diploma or degree in business or related fieldSimilar educational background, often with certifications in project management
Work EnvironmentOffice-based, supporting project teams across various industriesOffice or on-site, facilitating project execution and team collaboration

Project Administrators focus on administrative support and documentation, ensuring project processes run smoothly. Project Coordinators assist with planning and team coordination, often working closely with Project Managers. While their roles overlap, Project Administrators are more administrative, whereas Project Coordinators are more involved in project execution and communication.

How much do project administrators make in the US?

Project administrators in the US typically earn a median annual salary of around $55,000 to $70,000, depending on experience, industry, and location. Entry-level roles may start lower, while experienced professionals with certifications can earn higher salaries, especially in larger organizations or specialized fields.

Is a project administrator a good job?

A project administrator is a role that involves coordinating project activities, managing schedules, and supporting project teams, often requiring skills in organization and communication. It can be a good job for those interested in project management and administrative work, with opportunities for career advancement and certification such as PMP. Job satisfaction depends on individual preferences and the work environment.
More about Project Administrator jobs

What are the most commonly searched types of Project Administrator jobs in Raleigh, NC?

The most popular types of Project Administrator jobs in Raleigh, NC are:

What are popular job titles related to Project Administrator jobs in Raleigh, NC?

For Project Administrator jobs in Raleigh, NC, the most frequently searched job titles are:

What job categories do people searching Project Administrator jobs in Raleigh, NC look for?

The top searched job categories for Project Administrator jobs in Raleigh, NC are:

What cities near Raleigh, NC are hiring for Project Administrator jobs?

Cities near Raleigh, NC with the most Project Administrator job openings:

Project Administrator jobs near you
Infographic showing various Project Administrator job openings in Raleigh, NC as of August 2026, with employment types broken down into 86% Full Time, 10% Part Time, and 4% Contract. Highlights an 84% Physical, 5% Hybrid, and 11% Remote job distribution, with an average salary of $53,178 per year, or $25.6 per hour.

Project Administrator

Fuquay Varina, NC • On-site

InServ Corp.
See more jobs at InServ Corp.external

Full-time

Posted 21 days ago

InServ rating

7.7

Company rating: 7.7 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

Job description

COMPANY OVERVIEW
Founded in 1992, InServ is a full-service industrial contractor serving the life sciences, advanced manufacturing, and food and beverage industries. We specialize in mechanical, electrical and instrumentation, hygienic piping, and HVAC services.
With multiple locations across North Carolina, InServ serves clients throughout the Southeast. Our success is built on an unwavering commitment to safety, quality, and schedule adherence. We take pride in delivering reliable solutions while building lasting relationships with our customers and investing in our people.
InServ is proud to be an Equal Opportunity Employer committed to building a diverse and inclusive workforce. We consider all qualified applicants without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other characteristic protected by law.
BASIC FUNCTION
The Project Administrator is responsible for supporting project administration, billing, accounts receivable, job cost tracking, documentation, and day-to-day administrative functions for assigned projects. This position works closely with Project Managers, field personnel, subcontractors, clients, and internal departments to ensure projects are properly organized, documented, and administered.
EXPERIENCE REQUIREMENTS
  • Minimum of 2 years of experience in billing, job cost, construction administration, or a related field.
  • Experience supporting construction projects preferred.

KEY RESPONSIBILITIES
Project Administration
  • Review new job folders and establish project files for assigned divisions, including job setup sheets, project notebooks, and startup packages for Project Managers and field personnel.
  • Process, distribute, and maintain project documentation, including change orders, correspondence, transmittals, estimates, and other project records.
  • Prepare, enter, and distribute formal purchase orders for materials, major equipment, and subcontractors.
  • Assist Project Managers with the preparation, distribution, and follow-up of project submittal packages.
  • Assist with the initial preparation and ongoing maintenance of project turnover documentation required by clients.
  • Maintain accurate and organized project records and prepare reports as requested by Project Managers.
  • Maintain project information within Expedition, Timberline Accounting, and/or other project management systems and project notebooks.
  • Ensure project correspondence and documentation are properly captured and maintained within applicable project management systems.
  • Maintain updated correspondence within Project Manager and Superintendent project files.

Billing & Accounting
  • Process contract, Time & Material (T&M), and T&M Not-to-Exceed (NTE) billing for assigned Project Managers.
  • Assist Project Managers with the preparation of monthly progress billing documentation.
  • Process job-related payroll entries for assigned projects.
  • Process Accounts Payable invoices for assigned Project Managers.
  • Prepare, monitor, and evaluate project cost and productivity reports.

Project Coordination
  • Serve as a liaison between Project Managers, clients, subcontractors, and InServ personnel when needed.
  • Assist Project Managers with researching information and processing daily paperwork and correspondence necessary for effective project operations.
  • Prepare agendas, take meeting notes, and distribute minutes for weekly construction meetings.
  • Assemble and distribute correspondence for Superintendent project files.
  • Support Project Managers and field personnel with administrative needs throughout the project lifecycle.

JOB REQUIREMENTS
  • Knowledge of construction management principles, practices, and procedures.
  • Ability to read, interpret, and understand construction blueprints, plans, specifications, and related project documentation.
  • Strong written and verbal communication skills.
  • Ability to produce clear, professional written documentation with appropriate grammar, punctuation, and organization.
  • Strong attention to detail and ability to accurately interpret information and follow established policies and procedures.
  • Excellent problem-solving and organizational skills.
  • Ability to manage multiple priorities and meet deadlines in a fast-paced project environment.
  • Proficiency with Microsoft Word and Microsoft Excel.
  • Working knowledge of construction/project management and accounting software.
  • Ability to work effectively with Project Managers, field personnel, subcontractors, clients, and internal stakeholders.

EDUCATIONAL REQUIREMENTS
  • Associate degree in Engineering, Construction Management, Business, Accounting, or a related field preferred.

OR
  • Six years of documented experience in construction project administration, billing, job cost, or a related field may be considered in lieu of a degree.

JOB CODE: 1000075

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