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Project Administrator Jobs in Kentucky (NOW HIRING)

ORR Protection

Project Administrator

Louisville, KY · On-site

PROJECT ADMINISTRATOR ABOUT ORR ORR Protection is a national leader in fire and life safety, delivering intelligent, lifecycle-driven solutions that protect people, property, and business continuity.

ORR Protection

Project Administrator

Louisville, KY · Hybrid

PROJECT ADMINISTRATOR ABOUT ORR ORR Protection is a national leader in fire and life safety, delivering intelligent, lifecycle-driven solutions that protect people, property, and business continuity.

Schnabel Inc.

Project Administrator

Lexington, KY · On-site

South region is seeking an organized and motivated Project Administrator to support our growing practice. The role is ideal for someone who enjoys contributing to a strong team culture and helping ...

ECS Ltd

Project Administrator

Louisville, KY · On-site

Manage the administrative tasks associated with a project, including, but not limited to proposal and project registration, invoicing set-up, coordinate project resources, and more. * Basic ability ...

ECS Ltd

Project Administrator

Louisville, KY · On-site

Manage the administrative tasks associated with a project, including, but not limited to proposal and project registration, invoicing set-up, coordinate project resources, and more. * Basic ability ...

ECS Ltd

Project Administrator

Louisville, KY · On-site

Manage the administrative tasks associated with a project, including, but not limited to proposal and project registration, invoicing set-up, coordinate project resources, and more. * Basic ability ...

KLH Engineers

Project Manager

Fort Thomas, KY

... Administrator. IV. Competencies The Project Manager should demonstrate competence in some or all of the following: Behave Ethically Understand ethical behavior and business practices, and ensure that ...

KLH Engineers

Project Manager

Lexington, KY

... Administrator. IV. Competencies The Project Manager should demonstrate competence in some or all of the following: Behave Ethically Understand ethical behavior and business practices, and ensure that ...

KLH Engineers

Project Manager

Louisville, KY

... Administrator. IV. Competencies The Project Manager should demonstrate competence in some or all of the following: Behave Ethically Understand ethical behavior and business practices, and ensure that ...

KCC Companies

Epicor Administrator

Louisville, KY · On-site

$90K - $110K/yr

Epicor Administrator KCC Companies is an employee-owned (ESOP) company dedicated to providing ... Lead or participate in ERP system projects, including upgrades, new module implementations, and ...

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Project Administrator information

See Kentucky salary details

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How much do project administrator jobs pay per hour?

As of Aug 26, 2026, the average hourly pay for project administrator in Kentucky is $25.15, according to ZipRecruiter salary data. Most workers in this role earn between $18.99 and $29.04 per hour, depending on experience, location, and employer.

What is a project administrator?

Project Administrators are professionals who provide essential administrative support to project managers and teams throughout the lifecycle of a project. They handle tasks such as scheduling meetings, preparing documents, tracking project progress, managing budgets, and ensuring that all project documentation is up to date. Their role helps ensure that projects run smoothly by organizing resources, facilitating communication, and assisting with problem-solving as needed. Project Administrators are vital in keeping projects on track and supporting the overall success of the team.

What are the key skills and qualifications needed to thrive as a project administrator, and why are they important?

To thrive as a Project Administrator, you need strong organizational skills, attention to detail, and a background in project management or business administration, often supported by relevant degrees or certifications. Familiarity with project management software (such as MS Project, Asana, or Trello), spreadsheets, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities are crucial soft skills for coordinating tasks and supporting project teams. These skills ensure projects stay on track, resources are efficiently allocated, and stakeholders remain informed, contributing to successful project outcomes.

How does a project administrator typically interact with project managers and other team members?

As a Project Administrator, you will work closely with project managers to track progress, prepare reports, and ensure that documentation is accurate and up to date. You’ll also coordinate with team members across various departments to schedule meetings, monitor deadlines, and address logistical issues. This role requires strong communication and organizational skills, as you often serve as the central point of contact for project-related information. Effective collaboration and proactive follow-up are key to success in this position.

What is the difference between Project Administrator vs Project Coordinator?

AspectProject AdministratorProject Coordinator
ResponsibilitiesHandles administrative tasks, documentation, scheduling, and resource managementAssists in project planning, communication, and coordinating team activities
Required CredentialsTypically requires a diploma or degree in business or related fieldSimilar educational background, often with certifications in project management
Work EnvironmentOffice-based, supporting project teams across various industriesOffice or on-site, facilitating project execution and team collaboration

Project Administrators focus on administrative support and documentation, ensuring project processes run smoothly. Project Coordinators assist with planning and team coordination, often working closely with Project Managers. While their roles overlap, Project Administrators are more administrative, whereas Project Coordinators are more involved in project execution and communication.

How much do project administrators make in the US?

Project administrators in the US typically earn a median annual salary of around $55,000 to $70,000, depending on experience, industry, and location. Entry-level roles may start lower, while experienced professionals with certifications can earn higher salaries, especially in larger organizations or specialized fields.

Is a project administrator a good job?

A project administrator is a role that involves coordinating project activities, managing schedules, and supporting project teams, often requiring skills in organization and communication. It can be a good job for those interested in project management and administrative work, with opportunities for career advancement and certification such as PMP. Job satisfaction depends on individual preferences and the work environment.
More about Project Administrator jobs

What are the most commonly searched types of Project Administrator jobs in Kentucky?

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For Project Administrator jobs in Kentucky, the most frequently searched job titles are:

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The top searched job categories for Project Administrator jobs in Kentucky are:

What cities in Kentucky are hiring for Project Administrator jobs?

Cities in Kentucky with the most Project Administrator job openings:

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For Project Administrator jobs in KY, the most frequently searched job titles are:

Project Administrator jobs near you
Infographic showing various Project Administrator job openings in Kentucky as of August 2026, with employment types broken down into 84% Full Time, 12% Part Time, and 4% Contract. Highlights an 85% Physical, 4% Hybrid, and 11% Remote job distribution, with an average salary of $52,311 per year, or $25.1 per hour.

Project Administrator

ORR Protection

Louisville, KY • On-site

Full-time

Medical, Dental, Life, Retirement

Posted 13 days ago

Job description

PROJECT ADMINISTRATOR
ABOUT ORR
ORR Protection is a national leader in fire and life safety, delivering intelligent, lifecycle-driven solutions that protect people, property, and business continuity. For more than 75 years, we've built our reputation by serving organizations in mission-critical environments-where performance matters and reliability is essential. As a third-generation, family-owned company, we remain grounded in strong relationships, a commitment to doing the right thing, and a deep sense of responsibility to our customers and our people.
Today, ORR supports associates and customers across all 50 states, combining national expertise with a culture rooted in safety, respect, and care. When you join ORR, you're part of a team dedicated to protecting what matters most, while building a career you can be proud of. Learn more about our company culture here.
SUMMARY
This is an opportunity to join a growing, dynamic and responsible company that fosters the development of our employees. We are seeking a Project Administrator, and this position will be based in Louisville, KY.
This role is responsible for managing project entry and administrative support for projects company-wide. This role also serves an as auditor, ensuring that projects and the contracts related to them are accurate and that proper procedures are followed to promptly book jobs and initiate billing a payment.
ESSENTIAL DUTIES AND RESPONSIBILITIES
  • All team members must embody the company mission to provide protection for people, property, and the environment in all aspects of their job.
  • Establish a business relationship with internal and external customers.
  • Provide guidance and support to facilitate accurate and timely booking, entry, billing, and collection of payment on installation jobs, company-wide.
  • Maintain a continuous and collaborative line of communication internally and externally to clear any open issues delaying customer processing of contracts, booking, and billings related to projects.
  • Provides administrative support, coordinates, and communicates professionally with the regional branches.
  • Maintain knowledge of and follow customer contracted project requirements, including submission deadlines.
  • Review new job booking packages for accuracy to meet ISO standards and facilitate new project onboarding.
  • Performs initial knowledge gathering from customer contracts and customer purchase orders when new projects are acquired to determine project billing requirements.
  • Enter approved contract pricing into Odoo in project financials tab and update change orders.
  • Includes all related paperwork or portals required by the customer to initiate contract and payment (PO, contract, AIAs, Waivers, OCIP/CCIP, pulling service reports and inquiring about setting up for automatic sending, etc.).
  • Review and analyze project budgets for overages and enter budget revisions into ERP system as needed.
  • Process and file preliminary liens and lien notices based on existing project thresholds.
  • Perform reconciliations of JIP billed/unbilled vs. revenue activity.
  • Research and resolve unexplained items with local branch.
  • Close Install jobs upon notifications from local branch.
  • Attend weekly project meetings with the branches as needed and take meeting notes.
  • Assist with back up billing of Install invoicing and high complexity Install billings
  • Ensure compliance with the Company's financial policies and procedures as they relate to project entry, billing, budgets and AP guidelines.
  • Continually assess ongoing processes to identify areas for potential improvement.
  • Protects organization's value by keeping information confidential.
  • Updates job knowledge by participating in educational opportunities.
  • Other duties as assigned.

MINIMUM EDUCATION AND/OR EXPERIENCE
  • High school diploma or equivalent.
  • Associates in Business Administration or similar preferred
  • 2+ years experience in construction or similar industry, preferred

KNOWLEDGE, SKILLS AND ABILITIES
  • Strong service orientation.
  • Ability to track budgets, assist with updating forecasts and execute project invoicing.
  • Must possess and demonstrate intermediate level (or higher) skillset in MS Office Suite (specifically in Excel or OneDrive), Adobe Acrobat Pro (or similar), and proficient with utilizing remote meeting software (Google Meet, Zoom, etc)
  • Experience in Procore, Salesforce and Odoo is a plus,but not required.
  • Ability to work well with others under deadline situations and respond appropriately to quick changes in priorities.
  • Good written and verbal communication skills, strong organizational skills.
  • Ability to work independently, take initiative, set priorities and see projects through to completion.
  • Highly self-sufficient and self-motivated.
  • Employ problem-solving skills.

Work Environment/Physical Demands
  • Hybrid work environment.
  • Occasional travel for meetings or events may be required.
  • All associates are required to pass a drug screen and background check.

Once you land this position, you'll get to enjoy:
  • Working for a company where the associates are viewed as the company's greatest asset.
  • Being part of something you can be proud of - making a difference in the health and wellness of people and our planet.
  • A growing company with a first-class reputation in our respective industries.
  • A culture that is fun, family oriented and entrepreneurial.
  • A company that offers a focus on work life balance and encouragement to make a big impact.
  • A caring group of associates with a commitment to make the communities we work in better for all.
  • Excellent benefits including 401(K), health, life, dental, tuition reimbursement and numerous perks such as training and development.

Equal opportunity Employer / Veterans / Disabled

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