Program Assistant Jobs in Miami, FL (NOW HIRING)

Journey with us! Combine your career goals and sense of adventure by joining our exciting team of employees. Royal Caribbean Group is pleased to offer a competitive compensation & benefits package, and excellent career development opportunities, each offering unique ways to explore the world.

POSITION SUMMARY
The Special Projects Lead supports the Program Manager in the planning, coordination, and execution of highvisibility special projects and critical program workstreams within the New Generation and Special Projects portfolio. Building on the Senior Program Associate role, this position is assigned initiatives that require a higher level of technical understanding, coordination complexity, and interaction with senior and executivelevel stakeholders.
The Special Projects Lead works closely with the Program Manager to advance priority initiatives, manage execution details, and ensure clear communication across technical, operational, and leadership teams. The role is relied upon to drive daytoday progress on complex efforts while maintaining strong alignment with overall program direction and leadership guidance.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Special Project & Program Execution
Support the Program Manager in leading highvisibility, complex special projects and priority program workstreams from planning through execution and closeout.
Manage daytoday coordination of scope, schedule, risks, action items, and deliverables for assigned initiatives.
Develop and maintain detailed execution plans, schedules, and tracking tools to support timely delivery of program objectives.
Technical & CrossFunctional Coordination
Coordinate closely with engineering, technical operations, shipboard teams, shipyards, and vendors to gather inputs, track progress, and manage interfaces.
Translate technical documentation, shipyard plans, and engineering inputs into clear program updates and execution tracking.
Identify execution risks, constraints, and dependencies; support development of mitigation strategies in coordination with the Program Manager.
Stakeholder & Leadership Engagement
Support preparation and delivery of program updates, briefings, and materials for senior leadership and executive forums.
Serve as a key point of coordination for stakeholders on assigned initiatives, ensuring alignment, followup, and issue visibility.
Escalate risks, decisions, and tradeoffs to the Program Manager with clear context and recommended paths forward.
Program Management & Controls
Support cost, schedule, and risk management activities for assigned projects or workstreams.
Track budget status, forecasts, and change impacts in coordination with Finance and Supply Chain teams.
Ensure disciplined use of program management tools, templates, and reporting standards.
FINANCIAL RESPONSIBILITIES
Support budget tracking, forecasting, and variance analysis for assigned special projects.
Coordinate with Supply Chain and Finance on vendor costs, change documentation, and execution impacts.
Assist in evaluating cost and schedule implications of technical or scope changes.
QUALIFICATIONS
Bachelor's degree in Engineering, Project Management, Operations Management, or a related technical or analytical discipline.
8-12 years of experience supporting or leading complex, technically driven projects or programs in maritime, engineering, construction, industrial, or assetintensive environments.
Experience working on highprofile initiatives with exposure to senior leadership and crossfunctional stakeholders.
Demonstrated ability to manage complex execution details while maintaining alignment with program leadership direction.
KNOWLEDGE AND SKILLS
Strong program coordination and execution skills, with the ability to manage multiple priorities and complex interfaces.
Solid technical literacy, including the ability to understand engineering drawings, specifications, schedules, and technical documentation (not a design role).
Advanced proficiency in MS Project, Excel, PowerPoint, and Visio; AutoCAD familiarity strongly preferred.
Clear, concise written and verbal communication skills suitable for senior leadership audiences.
Strong organizational skills and attention to detail, with sound judgment in escalating issues appropriately.
TRAVEL REQUIREMENTS
Travel up to 40%, including shipyards, dry docks, vessels, and other offsite locations. Domestic and international travel may be required.

We know there's a lot to consider. As you go through the application process, our recruiters will be glad to provide guidance, and more relevant details to answer any additional questions. Thank you again for your interest in Royal Caribbean Group. We'll hope to see you onboard soon! It is the policy of the Company to ensure equal employment and promotion opportunity to qualified candidates without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, disability, sexual orientation, sexuality, gender identity or expression, marital status, or any other characteristic protected by law. Royal Caribbean Group and each of its subsidiaries prohibit and will not tolerate discrimination or harassment.