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Program Assistant Jobs in Carlsbad, CA (NOW HIRING)

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Program Assistant information

See Carlsbad, CA salary details

$22.3K

$47.4K

$65.4K

How much do program assistant jobs pay per year?

As of Sep 3, 2026, the average yearly pay for program assistant in Carlsbad, CA is $47,429.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,900.00 and $49,300.00 per year, depending on experience, location, and employer.

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.
More about Program Assistant jobs

What are the most commonly searched types of Program jobs in Carlsbad, CA?

The most popular types of Program jobs in Carlsbad, CA are:

What job categories do people searching Program Assistant jobs in Carlsbad, CA look for?

The top searched job categories for Program Assistant jobs in Carlsbad, CA are:

What cities near Carlsbad, CA are hiring for Program Assistant jobs?

Cities near Carlsbad, CA with the most Program Assistant job openings:

Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Carlsbad, CA as of August 2026, with employment types broken down into 72% Full Time, 14% Part Time, and 14% Temporary. Highlights an 100% In-person job distribution, with an average salary of $47,429 per year, or $22.8 per hour.

After School Program Assistant (Special Education)

Scoot Education

San Diego, CA

$16.90 - $28/hr

Full-time

Retirement

Re-posted 20 days ago

Job description

Inspire students. Empower communities. Build your resume.

Why Scoot?

Get support from your dedicated Scoot Education Consultant who matches you to school assignments to align with your skills, experiences, and interests. Access 1:1 check-ins to discuss school feedback, general questions, training opportunities, and career planning.

Many of our consultants have previous teaching experience and will share best practices and offer practical advice. They are just a phone call away for any questions or concerns.

Pay Range:

$28

Pay will vary for day-to-day assignments and is typically more for long-term placements. Pay varies by certification, school, and assignment.

Perks & Compensation:

  • Paid training hours and professional development opportunities (variable by state)
  • Weekly paychecks via direct deposit
  • Hired as a W-2 employee so no worrying about withholding your own taxes
  • Reimbursement for expenses related to state and federal background checks
  • 401k enrollment after meeting eligibility requirements
  • Referral Program: Refer friends to sub with Scoot - after they work 10 shifts, you both earn $100 gift cards
  • The role is non-exempt. Actual pay is hourly and based on hours worked

Role Requirements:

  • Some college credits (48 Units)
  • State & federal background checks
  • You must provide contact information for three references, at least one of which must be from a role involving work with children (non-family related).
  • TB risk assessment or test

Youll Stand Out If You:

  • Have experience working in Special Education
  • Have experience working with elementary-aged students
  • Are available 5 days a week from Monday to Friday
  • Can commit to daily 4 hour shifts, between the time of 1pm - 6pm

What Youll Do:

  • Support and engage students during afterschool activities, including homework help, enrichment, and structured play
  • Supervise students to ensure a safe, positive, and inclusive environment both indoors and outdoors
  • Assist staff with daily program routines, transitions, and behavior management while building strong student relationships
  • Sitting, standing, and walking, and able to lift up to 30 lbs while safely assisting students
  • Observe and communicate across varied environments, incl. indoor and outdoor settings
  • Additional role requirements will be in the handbook and shared during the interview process

About Scoot Education

Scoot Education is a thoughtful staffing partner with a mission to help create exceptional experiences in education. When it comes to filling vacancies, we know making the right match and providing support outside and within the classroom to ensure a positive experience for everyone - especially the students.

We support a variety of schools - public, charter, private, independent, or faith-based - with both long-term and short-term needs. Opportunities range from substitute teaching to paraprofessional aid. Depending on your location and certifications, you may also support after school programs and early childhood centers or fill specialized roles like behavior interventionists and bilingual support. Youll have the flexibility to share your preferences with your dedicated consultant, so we can match you with the right opportunity.

Scoot Education is an equal opportunity employer and service provider and does not discriminate on the basis of race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and valuefor ourselves, our educators, our school partners, and for the local communities in which we operate.The role is non-exempt. Actual pay is hourly and based on hours worked.

Lets help make exceptional experiences in education.

Apply today!
#Afterschool_AftrSch_SanDiego