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Program Assistant Nonprofit Jobs in Tennessee (NOW HIRING)

Centerstone

988 Program Coordinator

Nashville, TN · On-site

$50K - $71K/yr

Centerstone is among the nation's leading nonprofit behavioral health systems with thousands of ... * Assist with administrative and operational functions, including scheduling, workflow ...

Community Options

Residential Program Manager

Cookeville, TN · On-site

$48K - $53K/yr

Community Options, Inc. is a national non-profit agency providing services to individuals with ... Ensure program documentation and billable records are completed accurately and timely * Assist with ...

Community options

Residential Program Manager

Cookeville, TN · On-site

$48K - $53K/yr

Community Options, Inc. is a national non-profit agency providing services to individuals with ... Ensure program documentation and billable records are completed accurately and timely * Assist with ...

University Clinical Health

Physician Assistant

Memphis, TN · On-site

$89K - $120K/yr

UCH is a not-for-profit, non-tax-supported group practice and is here to serve the community while ... Bachelor's Degree, graduation from an accredited PA program * 2 years of wound care experience ...

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All JobsProgram Nonprofit JobsProgram Assistant Nonprofit JobsProgram Assistant Nonprofit Jobs in Tennessee

Program Assistant Nonprofit information

What does a program assistant do in a nonprofit organization?

A Program Assistant in a nonprofit organization supports program managers and directors by coordinating activities, handling administrative tasks, and communicating with participants or stakeholders. They may help organize events, manage schedules, track program data, and assist with reporting or grant applications. Their role is essential for ensuring programs run smoothly and achieve their intended impact. Program Assistants often serve as a key link between staff, volunteers, and the community.

What skills and qualifications are needed to thrive as a program assistant in a nonprofit organization?

To thrive as a Program Assistant in a nonprofit, you need excellent organizational skills, attention to detail, and a relevant educational background such as a bachelor's degree in a related field. Familiarity with donor databases, project management software, and proficiency in Microsoft Office Suite are commonly expected. Strong interpersonal communication, adaptability, and a passion for the nonprofit's mission are valuable soft skills. These abilities ensure efficient program support, smooth coordination of activities, and effective stakeholder engagement, which are critical for advancing the organization's goals.

How does a program assistant in a nonprofit organization typically collaborate with other team members and departments?

Program Assistants in nonprofit organizations often work closely with program managers, volunteers, and other staff to coordinate activities and ensure smooth program delivery. They may assist with event planning, outreach, and reporting, requiring frequent communication across departments such as development, communications, and finance. Effective collaboration is key, as Program Assistants help facilitate information flow and support various projects, ensuring organizational goals are met efficiently. This role offers valuable exposure to multiple facets of nonprofit operations, which can be beneficial for career advancement within the sector.

What is the difference between Program Assistant Nonprofit vs Program Coordinator Nonprofit?

AspectProgram Assistant NonprofitProgram Coordinator Nonprofit
Required CredentialsAssociate's degree or relevant experienceBachelor's degree often preferred
Work EnvironmentSupportive, entry-level roles in nonprofit settingsMore responsibility for program implementation
Employer & Industry UsageCommon in nonprofit organizations for administrative supportUsed for overseeing specific programs or projects
Search & Comparison IntentUnderstanding entry-level roles and responsibilitiesClarifying roles with more project management duties

While both roles support nonprofit programs, the Program Assistant Nonprofit typically handles administrative tasks and provides support, whereas the Program Coordinator Nonprofit takes on more responsibility for managing and coordinating specific programs. The choice depends on experience level and desired scope of work.

What are popular job titles related to Program Assistant Nonprofit jobs in Tennessee?

For Program Assistant Nonprofit jobs in Tennessee, the most frequently searched job titles are:

What job categories do people searching Program Assistant Nonprofit jobs in Tennessee look for?

The top searched job categories for Program Assistant Nonprofit jobs in Tennessee are:

What cities in Tennessee are hiring for Program Assistant Nonprofit jobs?

Cities in Tennessee with the most Program Assistant Nonprofit job openings:

Program Assistant Nonprofit jobs near you
Infographic showing various Program Assistant Nonprofit job openings in Tennessee as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, and 4% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution.

Program Support Coordinator

Volunteers of America Mid-States

Nashville, TN • On-site

$21/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 10 days ago

Job description

POSITION TITLE: Program Support Coordinator

LOCATION: VOA DD Community, Nashville, TN

STATUS: Full Time, Hourly, Non-Exempt

PROGRAM: Intellectual amp; Developmental Disability Services


REPORTS TO: Director of Community

INTRODUCTION:
Volunteers of America Mid-States (VOA) is a non-profit organization spanning four states that creates positive change in the lives of individuals and communities through a ministry of service. We provide housing for families, veterans, and low-income seniors. We provide care and support for individuals with developmental disabilities, healing accountability that brings people together with restorative justice, and free HIV testing and education. When Volunteers of America was founded in 1896, "volunteer" referred to anyone who served others as a vocation through a commitment to a mission. Today, we are still staffed by paid, mission-driven professionals working to create positive change and build thriving communities. Flexibility, teamwork, and fun are some of the reasons our employees are proud to work at VOA! We offer a comprehensive benefits package to employees who meet eligibility requirements.
BENEFITS:
Volunteers of America Mid-States, offers a rich and robust benefits package the supports a healthy work life balance, which include the following:
Health and Wellness
Employee Assistance Plans (EAP)
Health and Wellness Program
Medical Coverage
Dental Coverage
Vision Coverage
Flexible Spending Account
Health Spending Account
Short Term Disability
MetLife Legal Plans
Financial Wellbeing
Competitive Compensation Packages
Life Insurance (company paid)
403b retirement plan with company fund matching
Employee discounts
*Loan forgiveness options through federal programs
(National Health Corp amp; Public Service Loan Forgiveness)
*All company paid benefits and paid time off effective day one
Work Culture
Integrity Committee
Compassion Committee
Retention Committee
Training amp; Development
VOA LEAD Program- Leadership Development Program
VOA University - Staff Development
VOA Academy - Clinical Training and Development
JOB SUMMARY AND QUALIFICATIONS:
The Program Support Coordinator serves as the in-house Quality Assurance (QA) and compliance support role for Developmental Disabilities Services. This position is responsible for coordinating, maintaining, and monitoring program and personnel records to ensure compliance with Kentucky Supports for Community Living (SCL) waiver requirements, Kentucky DIDD regulations, and Council on Accreditation (COA) Case Record Review (CRR) standards.
This role works closely with Vice President of Community, Executive Directors, Residential Services Coordinators, Home Managers, Human Resources, and Quality teams to ensure documentation is accurate, complete, current, and audit-ready always. The Program Quality amp; Compliance Assistant ensures staff are fully trained, credentialed, and approved prior to working independently.

WHAT YOU SHOULD HAVE FOR THIS ROLE:
• High school diploma or equivalent required
• Coursework in office administration, human services, health services administration, or compliance preferred
• Proficiency in Microsoft Word, Excel, databases, and electronic record systems
• Strong attention to detail, confidentiality, and regulatory compliance
• Ability to manage multiple priorities and deadlines
• Satisfactory criminal background check
• Valid driver’s license with satisfactory driving record
• Reliable transportation

RESPONSIBILITIES:
  1. Serve as the program level QA support responsible for file coordination, organization, and upkeep for programs operating under the Kentucky Supports for Community Living (SCL) waiver
  2. Ensure personnel and program records meet Kentucky DIDD documentation standards and COA Case Record Review (CRR) requirements
  3. Maintain records in an audit-ready manner, ensuring documentation is accurate, complete, current, and properly authorized
  4. Track missing, expired, or incomplete documentation and follow up with supervisors and staff to ensure timely correction
  5. Support Performance and Quality Improvement (PQI) activities, including documentation support, data tracking, and corrective action follow-up
  6. Ensure all staff complete required SCL, DIDD, and agency-mandated trainings prior to working independently or providing unsupervised services
  7. Schedule and track new hire orientation, mandatory trainings, refresher trainings, and annual requirements
  8. Maintain training compliance records and supporting documentation demonstrating staff readiness and competency
  9. Assist applicants with completing employment applications and ensure required documentation is submitted
  10. Coordinate onboarding documentation and support Human Resources in ensuring new employee files are complete and compliant
  11. Maintain employee personnel files in accordance with confidentiality and retention requirements
  12. Issue reminders to supervisory staff regarding required performance appraisals and follow up on missing evaluations
  13. Ensure the agency maintains current employee signatures, fingerprints, and required clearances.
  14. Tracks TB Skin Tests and drug screening for compliance with newly hired and tenured staff.
  15. Coordinate and oversee Cash on Hand (COH) records for individuals served, ensuring accuracy, completeness, and compliance with agency policy and DIDD requirements
  16. Reconcile Cash on Hand balances routinely and identify discrepancies for timely resolution
  17. Manage individual fund requests, ensuring proper authorization and alignment with person-centered plans
  18. Track and maintain receipts and supporting documentation for all individual fund expenditures in accordance with SCL and DIDD fiscal accountability standards
  19. Ensure individual financial records are audit-ready and available for review
  20. Serve as the first point of contact for employees, individuals served, families, and visitors
  21. Answer phones, route messages, and assist visitors appropriately
  22. Operate and coordinate maintenance of office equipment and supplies
  23. Coordinate scheduling of meeting spaces through Outlook
  24. Assist with employee recognition activities and general administrative duties as approved by leadership
  25. Manage administrative functions to enhance operational efficiency while maintaining regulatory compliance
  26. Model agency core values of integrity, compassion, diversity, commitment, and justice in all internal and external interactions
  27. Perform all other duties as assigned

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

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