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Private Practice Receptionist Jobs (NOW HIRING)

iVET360

Veterinary Receptionist / Assistant

Sandy, OR · On-site

$15.75 - $19/hr

We're an established and expanding private practice located in Sandy, Oregon. As part of our growth, we have a RARE opening for a friendly Veterinary Assistant/Receptionist to join our fun, dedicated ...

Warner Center Pet Clinic

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Veterinary Receptionist

Woodland Hills, CA · On-site

$20 - $30/hr

Veterinary Receptionists Location: Warner Center Pet Clinic Are you passionate about animal care ... Company Description Private Practice

Urgent

We Care Pediatrics

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Medical Receptionist

Langhorne, PA · On-site

$15.50 - $19/hr

The Medical Receptionist will serve as the frontline contact for patients at a private practice, ensuring smooth daily operations through effective scheduling, check-in, and communication. This role ...

Hp Dental Kenilworth Llc

Dental Receptionist

Kenilworth, NJ · On-site

$16.75 - $22/hr

We are a private practice located in Linden and Kenilworth, NJ Our General Dentist office is ... Candidate MUST have a few years of experience as DENTAL receptionist. Our office participates with ...

Dental Office

Dental Receptionist

Rocklin, CA

$18 - $22/hr

Our private dental practice is seeking a Dental Receptionist who is friendly, enthusiastic, and professional. Our patient-oriented private practice is seeking an individual interested in a long-term ...

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Private Practice Receptionist information

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How much do private practice receptionist jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for private practice receptionist in the United States is $18.73, according to ZipRecruiter salary data. Most workers in this role earn between $15.87 and $20.91 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Private Practice Receptionist, and why are they important?

To thrive as a Private Practice Receptionist, you need strong organizational abilities, attention to detail, and proficiency in office administration, typically supported by a high school diploma or equivalent experience. Familiarity with practice management software, multi-line phone systems, and appointment scheduling tools is often required. Exceptional interpersonal skills, professionalism, and the ability to handle sensitive information with discretion help you stand out in this role. These skills are crucial for ensuring smooth daily operations, positive patient experiences, and efficient communication within the practice.

What is the difference between Private Practice Receptionist vs Medical Office Receptionist?

AspectPrivate Practice ReceptionistMedical Office Receptionist
CredentialsHigh school diploma; some roles may require certificationHigh school diploma; certification optional
Work EnvironmentPrivate clinics, solo or small group practicesHospitals, clinics, healthcare facilities
Employer & IndustryPrivate healthcare providersHospitals, clinics, healthcare organizations
Common TasksScheduling, patient check-in, billing, phone handlingScheduling, patient registration, insurance processing

While both roles involve front-desk duties in healthcare settings, a Private Practice Receptionist typically works in small private clinics, focusing on personalized patient service, whereas a Medical Office Receptionist may work in larger healthcare facilities with broader administrative responsibilities.

What are some common challenges faced by private practice receptionists, and how can they be managed?

Private practice receptionists often juggle multiple responsibilities at once, such as scheduling appointments, handling patient inquiries, and managing confidential records. A key challenge is efficiently prioritizing tasks during busy periods, especially when dealing with unexpected situations like last-minute cancellations or urgent calls. Effective communication, strong organizational skills, and familiarity with practice management software can help manage these demands. Additionally, developing rapport with both patients and colleagues contributes to a smoother workflow and a more positive work environment.

What are private practice receptionists?

Private practice receptionists are administrative professionals who manage the front desk operations in private healthcare or professional offices, such as medical, dental, or law practices. Their responsibilities typically include greeting patients or clients, scheduling appointments, answering phone calls, handling paperwork, and maintaining records. They serve as the first point of contact, ensuring a welcoming environment and efficient communication between clients and practitioners. Strong organizational and interpersonal skills are essential for this role. Private practice receptionists play a key part in the smooth running of the office and overall client satisfaction.
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Private Practice Receptionist jobs near you
Infographic showing various Private Practice Receptionist job openings in the United States as of May 2026, with employment types broken down into 3% Locum Tenens, 57% Full Time, 33% Part Time, and 7% Contract. Highlights an 91% Physical, 1% Hybrid, and 8% Remote job distribution, with an average salary of $38,966 per year, or $18.7 per hour.

Bilingual Mental Health Receptionist

Ana Santana Psyd PA

Fort Walton Beach, FL • On-site

$14 - $17/hr

Part-time

Posted 18 days ago

Job description

We are seeking a Mental Health Receptionist to join our team! You will provide psychological mental health assistance to a private practice.

The Front Desk Receptionist is the first point of contact for clients, staff, and visitor, playing a key role in fostering a professional, welcoming and supportive environment. This position is responsible for front desk operations, administrative support and office coordination. The role also requires strong organizational skills, discretion in handling confidential information, and the ability to manage sensitive client interactions in a mental health setting. This role requires coordination between the two office locations, ensuring seamless front desk coverage. The receptionists will provide backup support for each other in cases of absences, volume, or special circumstances.

Responsibilities:

  • Greet clients, staff, and visitors in a professional manner, ensuring a welcoming environment.
  • Provide basic information about services, office policies and procedures
  • Respond to distressed clients using trauma-informed communication techniques; alert clinical staff if immediate intervention is needed.
  • Maintain a tidy and organized reception area.
  • Ensure the supplies is stocked and offices are clean and supplied.

Scheduling and Administrative Support

  • Answer and route phone calls, voicemails, and messages in a professional manner.
  • Schedule and manage client appointments, cancellations, and waitlists using the Agency’s scheduling system.
  • Coordinate appointment scheduling across both locations, ensuring accurate client bookings and preventing scheduling conflicts.
  • Confirm appointments and send reminders via phone, email, or text.
  • Assist with staff meeting scheduling and coordination.
  • Prepare and manage office correspondence, forms, and basic reports
  • Billing and checking insurance Claims

Office Coordination and Facilities Management

  • Monitor and order office and clinical supplies as needed.
  • Receive, sort, and distribute mail, packages, and deliveries.
  • Conduct routine facility walkthroughs to identify and report maintenance needs.
  • Ensure office security measures (locking doors, managing visitor check-ins).
  • Report facility maintenance issues to the appropriate staff or CEO.
  • Collaborate with the receptionist at the alternate location to ensure consistent front desk coverage, including adjusting schedules when needed.
  • Travel between sites as required to provide temporary coverage for absences or increased workload.
  • Maintain communication with the other administrative staff to share updates on client flow, scheduling changes, and administrative needs.

Qualifications:

  • Previous experience in mental health or other related fields
  • Familiarity with mental health resources
  • Excellent written and verbal communications skills
  • Ability to build rapport with clients
  • Strong leadership qualities

Company Description

Established private practice providing mental health services to the community