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Personnel Assistant Jobs (NOW HIRING)

Akima

$33K - $42K/yr

The Personnel Assistant II provides administrative and technical support to the Human Resources team at a U.S. Army contractor site. This role supports day-to-day HR operations, including personnel ...

NANA Regional Corp

$33K - $42K/yr

The Personnel Assistant II provides administrative and technical support to the Human Resources team at a U.S. Army contractor site. This role supports day-to-day HR operations, including personnel ...

NANA Regional Corp

Personnel Assistant II

Fort Stewart, GA · On-site

$34K - $43K/yr

The Personnel Assistant II provides on-site administrative and personnel support. This role supports day-to-day HR operations, including personnel record management, onboarding, timekeeping, and ...

Akima, LLC

Personnel Assistant II

Fort Stewart, GA · On-site

$34K - $44K/yr

The Personnel Assistant II provides on-site administrative and personnel support. This role supports day-to-day HR operations, including personnel record management, onboarding, timekeeping, and ...

Akima

Personnel Assistant II

Fort Stewart, GA · On-site

$34K - $43K/yr

The Personnel Assistant II provides on-site administrative and personnel support. This role supports day-to-day HR operations, including personnel record management, onboarding, timekeeping, and ...

Akima, LLC

Personnel Assistant II

Fort Drum, NY · On-site

$21.96/hr

The Personnel Assistant II provides on-site administrative and personnel support. This role supports day-to-day HR operations, including personnel record management, onboarding, timekeeping, and ...

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How much do personnel assistant jobs pay per year?

As of Sep 3, 2026, the average yearly pay for personnel assistant in the United States is $44,034.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,000.00 and $49,000.00 per year, depending on experience, location, and employer.

What is a personnel assistant?

Personnel Assistants are administrative professionals who support human resources (HR) departments with various tasks related to employee management. Their duties often include maintaining employee records, assisting with hiring processes, scheduling interviews, handling correspondence, and managing HR documentation. They play a crucial role in ensuring smooth HR operations by providing organizational and clerical support to HR managers and staff. Personnel Assistants often serve as a point of contact between employees and the HR department, helping to address questions and facilitate communication.

What is the job of a personnel assistant?

As a personnel assistant, your duties are mainly administrative and include maintaining personnel records, keeping confidential files, and assisting the human resources director as needed. You may also be part of hiring and training new employees. You are a communication resource for employees and answer questions, incoming mail, and verify backgrounds and tax information for current and future employees. You are in charge of arranging meetings, and you maintain computer systems with updates as needed. You may also prepare spreadsheets and reports and process payroll.

What are the key skills and qualifications needed to thrive as a personnel assistant, and why are they important?

To thrive as a Personnel Assistant, you need strong organizational skills, attention to detail, and a basic understanding of HR practices, often supported by an associate degree or relevant experience. Familiarity with HR information systems (HRIS), payroll software, and office productivity tools like Microsoft Office is typically required. Excellent interpersonal skills, discretion, and the ability to multitask help Personnel Assistants stand out in managing sensitive employee information and supporting HR functions. These skills are vital for ensuring smooth HR operations, maintaining confidentiality, and supporting both staff and management effectively.

What are some common challenges a personnel assistant might face when supporting multiple departments?

Personnel Assistants often work with several departments to coordinate schedules, process paperwork, and address employee inquiries. Balancing competing priorities can be challenging, especially during peak periods such as onboarding or payroll deadlines. Effective communication and strong organizational skills are essential to manage tasks efficiently and ensure accurate, timely support for all teams. Building good relationships with staff in different departments can also help to streamline processes and resolve issues quickly.

What is the difference between Personnel Assistant vs Administrative Assistant?

AspectPersonnel AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; often some college or certification
Work EnvironmentHR departments, staffing agencies, government agenciesOffice settings across various industries
Employer & Industry UsageHR-focused roles in multiple industriesGeneral office support in diverse sectors
Common Search & ComparisonOften compared for HR-related tasksCompared for general administrative support

While both roles involve administrative tasks, Personnel Assistants focus more on HR functions like staffing and employee records, whereas Administrative Assistants handle broader office support duties. The choice depends on whether the role is HR-specific or general office support.

More about Personnel Assistant jobs

What cities are hiring for Personnel Assistant jobs?

Cities with the most Personnel Assistant job openings:

What are the most commonly searched types of Personnel jobs?

The most popular types of Personnel jobs are:

Who are the top companies hiring for Personnel Assistant jobs?

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What states have the most Personnel Assistant jobs?

States with the most job openings for Personnel Assistant jobs include:

Personnel Assistant jobs near you
Infographic showing various Personnel Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $44,034 per year, or $21.2 per hour.

PERSONNEL ASSISTANT I

JP Logistics and Consulting LLC

Nellis Air Force Base, NV • On-site

$18.85/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired 3 days ago. Applications are no longer accepted.

Job description


Location / Place of Performance:Nellis AFB


Salary: $18.85 per hour

Hours of Operation: Core hours are 7-4 M-F except federal holidays. Times may change due to mission requirements and government directives.

Duties and Responsibilities:

  • Process personnel identification transactions in accordance with AFI 36-3026 IP Vol 1, II, and DoDI 1000.13.
  • Provide guidance and assist members with completing their SGLI online via the Servicemembers' Group Life Insurance Online Enrollment System and the (SOES) PSD Guide.
  • Monitor new arrivals and ensure that Servicemembers' Group Life Insurance (SGLI/FSGLI) is posted in the Online Enrollment System (SOES) and confirm and certify the SGLI elections. Monitor new arrivals and ensure SGLI/FSGLI, Servicemember's Group Life Insurance, is posted in the Online Enrollment System (SOES), election to confirm, and to certify SGLI elections.
  • Process SGLI/FSGLI requests for accessions IAW VA-98-24-1 and VA Handbook (https://www.benefits.va.gov/insurance). Requests shall be completed the same day, IAW applicable law/instruction.
  • Maintain a suspense copy of newly created SGLV form(s) until verifying AFPC has scanned the form(s) IAW AFI 36-2608. All documents shall be verified in ARMS before destroying the suspense copy. Verify/update MilPDS and forward original copies to AFPC for scanning, and maintain a suspense copy until verifying AFPC has scanned the document(s).
  • Review appropriate documentation to verify identity and eligibility for identification card requests through DEERS inquiry and preparation of DD Form 1172-2, Application for Identification Card/-DEERS Enrollment. Process DEERS enrollment of eligible family members and issue identification cards as applicable.
  • Process ID Card Requests in accordance with (IAW) DoDI 1000.13, AFI 36-3026 IP Vol 1, II, and RAPIDS Training Guide CPO. ID Card Requests shall be completed the same day with all required information, eligibility, and actions verified IAW applicable law/instruction if the system is operable during normal hours.
  • Issue and retrieve Common Access Cards (CAC) and Uniformed Services Identification Cards (USID) - as applicable. The Contractor shall reestablish the PIN on CAC when locked or forgotten.
  • Retrieve and revoke ID cards upon separation or retirement from service. ID cards that are not retrieved in person shall be requested by return receipt letter with a 30-day suspense for return of the identification card. All actions shall be IAW DoDI 1000.13 and AFI 36-3026 IP Vol 1, II, and shall be completed the same day with all required information, eligibility, and actions verified IAW applicable law/instruction, and letters to unauthorized cardholders completed within 5 business days.
  • Perform Transaction Register (TR) Actions IAW AFCSM 36-699 V1. Updates of PDS shall be completed within 3 working days of receipt.
  • Retrieve ID cards from dependents whose privileges have been revoked or are no longer eligible; ID cards that are not retrieved in person shall be requested by return receipt letter with a 30-day suspense for return of the identification card IAW DoDI 1000.13 and AFI 36-3026 IP Vol 1. Actions shall be completed the same day with all required information, eligibility, and actions verified IAW applicable law/instruction, and letters to unauthorized cardholders completed within 5 business days.
  • Perform enrollment/ disenrollment of eligible beneficiaries IAW DoDI 1000.13 and AFI 36-3026 IP Vol 1. Actions shall be completed the same day with all required information, eligibility, and actions verified IAW applicable law/instructions.
  • Return expired/revoked/unusable CACs/USIDs to DMDC IAW the RAPIDS Training Guide on a weekly basis or as scheduled by DMDC.
  • Provide guidance and assistance to members and/or dependents with directions for processing applications for dependency determination and issuing cards as appropriate, and IAW DoDI 1000.13 and AFI 36-3026 IP Vol 1. This task shall be completed within two business days with all required information, eligibility, and actions verified IAW applicable law/instructions.
  • Provide guidance, verify eligibility, and issue identity cards as required to former spouses to include URFS, UMFS, URW, and UMW for an ID card IAW AFI 36-3024, DoDI 1000.13, and AFI 36-3026 IP Vol 1. This task shall be completed with the required information, eligibility, and actions verified IAW applicable law/instructions.
  • Process Transitional Compensation for Abused Dependents IAW AFI 36-3024, DoDI 1342.24, and AFI 36- 3026 IP Vol 1. DD Form 2698 shall be submitted to AFPC within one (1) business day of approval.
  • Perform Naturalization/Citizenship program actions IAW MPFM 00-01. Note: Naturalization/Citizenship program services are provided to the military sponsor only. Contractor shall mail validated forms within 10 business days of the completed case file.
  • Provide assistance and guidance for applications for dependency determinations for eligible identification card applicants, for former spouses seeking benefits under the Uniformed Services Former Spouses' Protection Act, and for former spouses and widows seeking reinstatement of identification card benefits.
  • Process marriage/divorce/ name change actions IAW AFI 36-3026 IP Vol 1. Process shall be completed in DEERS on the same day.
  • Process RIPS/MILPDS Roster/OBIEE IAW AFCSM 36-699 V1. Customer requests must be processed and distributed from the applicable PDS within five (5) business days.
  • Perform transaction register actions, input requests, and suspense entries, receive and distribute RIP, MILPDS Products, and Oracle Business Intelligence Enterprise Edition (OBIEE) products.

ARMS subtasks:

  • Assist personnel requesting documents/Process customer requests for ARMS information IAW AFI 36-2608 and the UPRG Conversion Guide. Information requested shall be provided within 5 business days to the customer.
  • Provide service to walk-in customers with a valid request to include access, screening, reviewing, and auditing of their own military personnel records in the ARMS.
  • Forward new documents that belong in ARMS e-records to AFPC for scanning IAW UPRG Conversion Guide. New documents forwarded weekly will be listed on the transmittal form and mailed.
  • Account, review, and assist customers to resolve any discrepancies in ARMS IAW AFI 36-2608 and the UPRG Conversion Guide. Discrepancies shall be completed and verified in the system within two (2) business days.
  • Make referrals to appropriate work centers to meet members' needs and to correct any discrepancies in documents in ARMS.
  • Maintain the ARMS access list.
  • Notify AFPC of changes to the ARMS access list and provide training to personnel requesting assistance on accessing E-records.
  • Serve as the main focal point for other organizations (Legal, OSI, etc.) that do not have access to ARMS.
  • Maintain a log of completed forms, including verification of AFPC scan and document destruction.


Military Awards and Decorations Administration Subtasks:

  • (AFOUA), The Air Force Organizational Excellence Award (AFOEA) to wing and subordinate units, and process Air Force Good Conduct Medal (AFGCM) award actions.
  • Resolve all Awards and Decorations email, walk-in, and phone requests within five business days of receipt. All emails must be acknowledged within 24 hours and resolved within 5-business days.
  • Maintain an Awards and Decorations tracker that can be accessed by the COR upon request.
  • Maintain and provide periodic statistics on timeliness as required by the MPF Commander, but not more than once a week.


Database Management Subtasks:

  • Update MilPDS with current award and decoration data.
  • Verify and process inquiries concerning entitlements to prior awards and decorations.
  • Update award and decoration discrepancies.
  • Serve as Secondary Site Security Manager (SSM). Note: The PAII is the Primary SSM, and one (1) PAI shall be identified as the backup, secondary SSM.
  • Serve as Secondary Super Verifying Official (SVO). Note: The PAII is the Primary SVO, and one (1) PAI shall be identified as the backup, secondary SVO.
  • Manage the awards and decorations programs.
  • Provide general guidance on awards and decorations. Process award recommendations.
  • Publicize the criteria of newly established Air Force awards and decorations.
  • Announce and update the award of the Air Force Outstanding Unit Award; one (1) PAI shall be identified as the backup, secondary VO. 4.3.2.

Knowledge, Skills, Abilities (KSAs):

  • Have a minimum of two (2) years' experience in customer service.
  • Have a minimum of one (1) year of experience in an office setting.

Requirements for all personnel shall:

  • Exemplify professionalism and courtesy in performing their duties, particularly in interactions with special needs customers and senior officers.
  • Exercise task flexibility and efficient time management, contemplating surging customer loads and other unanticipated constraints not within the control of the Contractor (including DMDC CAC/ID disruptions, internet outages, etc.)
  • Be fully versed in the applicable authorities and processes.
  • Answer phone calls promptly (under 2 minutes), with customers not experiencing excessive hold times.
  • Identify as "Contractor"at all times, in all communication and representations, including in the workplace, at meetings, in conversations, telecommunications, mail, email, and faxes, whether with Government personnel, other Contractor personnel, or with the public. Contractor employees who have military affiliation (i.e., reserve or retired military personnel) will not use their military rank.

Knowledge, Skills, Abilities (KSAs) for all FTE:

Ensure that all FTEs hired meet the following requirements:

  • Be a U.S. citizen.
  • Be able to lift up to 20lbs and sit and/or stand in an office environment for regular duties, functions, and activities as outlined in this PWS.
  • Be a team player, displaying professional behavior that aligns with the military code of conduct and IAW base behavior/conduct guidelines.
  • Be proficient in Microsoft Office software products.
  • Fluently read, write, speak, and understand English.
  • Have no criminal record.

Benefits:

  • Medical, Dental, and Vision Coverage
  • Short-Term and Long-Term Disability
  • Life Insurance
  • 11 paid Federal Holidays
  • Vacation
  • Sick Pay
  • 401k

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