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Personnel Assistant Jobs (NOW HIRING)

HCI | Integrated Solutions

$35K - $46K/yr

The Personnel Assistant III performs work in support of human resource professionals that requires a good working knowledge of personnel procedures, guides, and precedents. Duties and ...

ServiceSource (Virginia)

$35K - $46K/yr

... types of personnel actions. One may perform tasks beyond routine clerical such as onboarding ... This assistant may be asked to consolidate information from various sources under short deadlines.

ServiceSource

Personnel Assistant II

Fort Eustis, VA

$35K - $46K/yr

... types of personnel actions. One may perform tasks beyond routine clerical such as onboarding ... This assistant may be asked to consolidate information from various sources under short deadlines.

Fremont USD

Personnel Assistant 1

Fremont, CA · On-site

$40K - $53K/yr

About the Employer The Fremont Unified School District (FUSD) is made up of 44 schools serving preschool-12th grade with approximately 33,000 students in grades TK-12. The District Office hosts ...

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$44K

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How much do personnel assistant jobs pay per year?

As of Jun 11, 2026, the average yearly pay for personnel assistant in the United States is $44,034.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,000.00 and $49,000.00 per year, depending on experience, location, and employer.

What is the difference between Personnel Assistant vs Administrative Assistant?

AspectPersonnel AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; often some college or certification
Work EnvironmentHR departments, staffing agencies, government agenciesOffice settings across various industries
Employer & Industry UsageHR-focused roles in multiple industriesGeneral office support in diverse sectors
Common Search & ComparisonOften compared for HR-related tasksCompared for general administrative support

While both roles involve administrative tasks, Personnel Assistants focus more on HR functions like staffing and employee records, whereas Administrative Assistants handle broader office support duties. The choice depends on whether the role is HR-specific or general office support.

What does a personnel assistant do?

A personnel assistant supports human resources functions by handling tasks such as maintaining employee records, scheduling interviews, assisting with onboarding, and processing employment documentation. They often use HR software and require strong organizational and communication skills to ensure smooth personnel operations.

What are Personnel Assistants?

Personnel Assistants are administrative professionals who support human resources (HR) departments with various tasks related to employee management. Their duties often include maintaining employee records, assisting with hiring processes, scheduling interviews, handling correspondence, and managing HR documentation. They play a crucial role in ensuring smooth HR operations by providing organizational and clerical support to HR managers and staff. Personnel Assistants often serve as a point of contact between employees and the HR department, helping to address questions and facilitate communication.

What are the key skills and qualifications needed to thrive as a Personnel Assistant, and why are they important?

To thrive as a Personnel Assistant, you need strong organizational skills, attention to detail, and a basic understanding of HR practices, often supported by an associate degree or relevant experience. Familiarity with HR information systems (HRIS), payroll software, and office productivity tools like Microsoft Office is typically required. Excellent interpersonal skills, discretion, and the ability to multitask help Personnel Assistants stand out in managing sensitive employee information and supporting HR functions. These skills are vital for ensuring smooth HR operations, maintaining confidentiality, and supporting both staff and management effectively.

What are some common challenges a Personnel Assistant might face when supporting multiple departments?

Personnel Assistants often work with several departments to coordinate schedules, process paperwork, and address employee inquiries. Balancing competing priorities can be challenging, especially during peak periods such as onboarding or payroll deadlines. Effective communication and strong organizational skills are essential to manage tasks efficiently and ensure accurate, timely support for all teams. Building good relationships with staff in different departments can also help to streamline processes and resolve issues quickly.

How much is a PA paid per hour?

A Personnel Assistant typically earns between $12 and $20 per hour, depending on experience, location, and the employer. Entry-level positions may pay closer to the lower end, while experienced assistants or those in higher-cost areas may earn more. The role often requires strong organizational skills and proficiency with office software.

What job makes $10,000 a month without a degree?

A Personnel Assistant typically does not earn $10,000 a month without a degree; such high salaries are uncommon for this role. However, some high-paying jobs like sales managers, real estate brokers, or entrepreneurs can reach that income level without formal degrees, often requiring strong skills, experience, and networking. Most roles with this income level usually demand specialized skills, certifications, or significant experience rather than formal education alone.

What exactly does a personal assistant do?

A personnel assistant provides administrative support to managers or executives by handling tasks such as scheduling appointments, managing correspondence, organizing files, and coordinating meetings. They often use tools like calendar software and require strong organizational and communication skills to ensure smooth office operations.

What Is the Job of a Personnel Assistant?

As a personnel assistant, your duties are mainly administrative and include maintaining personnel records, keeping confidential files, and assisting the human resources director as needed. You may also be part of hiring and training new employees. You are a communication resource for employees and answer questions, incoming mail, and verify backgrounds and tax information for current and future employees. You are in charge of arranging meetings, and you maintain computer systems with updates as needed. You may also prepare spreadsheets and reports and process payroll.

More about Personnel Assistant jobs
What cities are hiring for Personnel Assistant jobs? Cities with the most Personnel Assistant job openings:
What are the most commonly searched types of Personnel jobs? The most popular types of Personnel jobs are:
Who are the top companies hiring for Personnel Assistant jobs? The top employers for Personnel Assistant jobs are:
What states have the most Personnel Assistant jobs? States with the most job openings for Personnel Assistant jobs include:
Personnel Assistant jobs near you
Infographic showing various Personnel Assistant job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 84% Full Time, 14% Part Time, and 1% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $44,034 per year, or $21.2 per hour.
Personnel Assistant

Personnel Assistant

Honolulu Authority for Rapid Transportation

Honolulu, HI • On-site

$56K - $81K/yr

Contractor

Medical, Dental, Vision, Life, Retirement, PTO

Posted 8 days ago

Job description

Join Us!
The Honolulu Authority for Rapid Transportation (HART) is the public transit authority responsible for planning and constructing Skyline, Honolulu's rail transit system. It is the first fully automated, driverless urban light metro system in the United States and represents the largest public infrastructure project in the history of Hawaii.
The Personnel Assistant plays a vital role in supporting HART's human resources operations. This position focuses on interpreting policies, overseeing recruitment, processing personnel transactions, and ensuring compliance with regulations while fostering a productive and organized work environment.
Duties and Responsibilities
Advise administrative and supervisory staff, and other employees, by interpreting and explaining employment policies and collective bargaining agreements. Topics include recruitment, placement, transfer, training, promotion, classification, personal services contracts, leaves of absence (including family leave), health benefits, retirement, payroll, workers' compensation, work hours, discipline, grievance procedures, and other personnel-related matters.
  • Oversee the recruitment and onboarding process by publishing job openings, processing employment applications, conducting recruitment activities, assessing applicant qualifications, communicate hiring decisions to applicants, and coordinate interviews and new employee orientation, including the preparation of necessary documents.
  • Prepare and/or supervise requests for personnel and payroll transactions such as appointments, transfers, promotions/demotions, reallocations, resignations, leaves of absences, etc., and ensure transactions are complete, accurate, and compliant with Civil Service laws, rules, regulations, policies, procedures, and bargaining unit agreements.
  • Review and approve personnel transactions within HART and coordinate with external agencies such as the Department of Human Resources (DHR), Department of Budget and Fiscal Services (BFS), the Employer-Union Health Benefits Trust Fund (EUTF) and Employees' Retirement System (ERS).
  • Recommend changes to personnel policies and procedures to improve efficiency or compliance with applicable laws and quality assurance requirements.
  • Maintain electronic and hard copy personnel records and manage security-related tasks such preparing employee badges and key fobs.
  • May supervise subordinates and perform other duties, as required.

Minimum Qualification Requirements
  • Training and Experience: A combination of education and experience substantially equivalent to graduation from high school and three years public personnel clerical experience.
  • Knowledge of: Basic principles and practices of personnel administration, merit system philosophy; civil service laws, rules, and regulations; pertinent provisions of the various collective bargaining contracts; occupations common to government service; personnel transactions and methods of keeping personnel records; office practices and procedures; principles and practices of supervision.
  • Ability to: Understand and interpret civil service laws, rules, regulations, policies and procedures, and pertinent provisions of various bargaining unit contracts; lay out work of subordinates; review and evaluate personnel programs and make recommendations for improvement; deal tactfully with employees and the public.

Physical Requirement
Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties.
Benefits
  • Medical, prescription drug, vision, dental, and life insurance plans
  • Generous vacation and sick leave, earning up to 21 days per year
  • 13 paid holidays annually (14 days during election year)
  • Retirement plan contributions through the Employees' Retirement System (ERS)
  • Deferred compensation options to invest pre-tax income for retirement
  • Flexible spending accounts for health and dependent care expenses
  • Pre-tax transportation benefits, including TheBus and vanpool options
  • Access to confidential counseling services through the Employee Assistance Program (EAP)
  • Additional perks include training opportunities, parking benefits, and employer-funded Holo Cards for eligible employees to use on public transit
  • Eligibility for the public Service Loan Forgiveness (PSLF) program, supporting employees dedicated to public service

Work Schedule and Location
  • Schedule: Monday - Friday, 8-hour shift.
  • Location: The work for this position is conducted on-site at the HART offices located in Honolulu, Hawaii 96813. Telecommuting is not currently available for this role.
  • Relocation: HART does not cover relocation costs. Candidates must be able to reliably commute or relocate to Honolulu by first day of employment.

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