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Personnel Assistant Jobs (NOW HIRING)

Akima, LLC

Personnel Assistant II

Fort Polk, LA · On-site

$19.31/hr

The Personnel Assistant II provides on-site administrative and personnel support. This role supports day-to-day HR operations, including personnel record management, onboarding, timekeeping, and ...

NANA Regional Corp

Personnel Assistant II

Fort Campbell, KY · On-site

$35K - $46K/yr

The Personnel Assistant II provides on-site administrative and personnel support. This role supports day-to-day HR operations, including personnel record management, onboarding, timekeeping, and ...

VersAbility Resources

Personnel Assistant II

Norfolk, VA · On-site

$35K - $47K/yr

Provide administrative support including managing correspondence, scheduling meetings, and maintaining files *Assist in processing personnel actions, case files, separation packages, and awards

ServiceSource (Virginia)

$35K - $46K/yr

This assistant may be asked to consolidate information from various sources under short deadlines ... Completed work receives close technical review from higher-level personnel office employees.

ClearanceJobs

Personnel Assistant II Jobs

El Paso, TX · On-site

$21.05/hr

Personnel Assistant II AGL is looking for a Personnel Assistant II to work in Ft Bliss, TX. The Personnel Assistant II provides on-site administrative and personnel support. This role supports day-to ...

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Personnel Assistant information

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$23.5K

$44K

$62.5K

How much do personnel assistant jobs pay per year?

As of Sep 3, 2026, the average yearly pay for personnel assistant in the United States is $44,034.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,000.00 and $49,000.00 per year, depending on experience, location, and employer.

What is a personnel assistant?

Personnel Assistants are administrative professionals who support human resources (HR) departments with various tasks related to employee management. Their duties often include maintaining employee records, assisting with hiring processes, scheduling interviews, handling correspondence, and managing HR documentation. They play a crucial role in ensuring smooth HR operations by providing organizational and clerical support to HR managers and staff. Personnel Assistants often serve as a point of contact between employees and the HR department, helping to address questions and facilitate communication.

What is the job of a personnel assistant?

As a personnel assistant, your duties are mainly administrative and include maintaining personnel records, keeping confidential files, and assisting the human resources director as needed. You may also be part of hiring and training new employees. You are a communication resource for employees and answer questions, incoming mail, and verify backgrounds and tax information for current and future employees. You are in charge of arranging meetings, and you maintain computer systems with updates as needed. You may also prepare spreadsheets and reports and process payroll.

What are the key skills and qualifications needed to thrive as a personnel assistant, and why are they important?

To thrive as a Personnel Assistant, you need strong organizational skills, attention to detail, and a basic understanding of HR practices, often supported by an associate degree or relevant experience. Familiarity with HR information systems (HRIS), payroll software, and office productivity tools like Microsoft Office is typically required. Excellent interpersonal skills, discretion, and the ability to multitask help Personnel Assistants stand out in managing sensitive employee information and supporting HR functions. These skills are vital for ensuring smooth HR operations, maintaining confidentiality, and supporting both staff and management effectively.

What are some common challenges a personnel assistant might face when supporting multiple departments?

Personnel Assistants often work with several departments to coordinate schedules, process paperwork, and address employee inquiries. Balancing competing priorities can be challenging, especially during peak periods such as onboarding or payroll deadlines. Effective communication and strong organizational skills are essential to manage tasks efficiently and ensure accurate, timely support for all teams. Building good relationships with staff in different departments can also help to streamline processes and resolve issues quickly.

What is the difference between Personnel Assistant vs Administrative Assistant?

AspectPersonnel AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; often some college or certification
Work EnvironmentHR departments, staffing agencies, government agenciesOffice settings across various industries
Employer & Industry UsageHR-focused roles in multiple industriesGeneral office support in diverse sectors
Common Search & ComparisonOften compared for HR-related tasksCompared for general administrative support

While both roles involve administrative tasks, Personnel Assistants focus more on HR functions like staffing and employee records, whereas Administrative Assistants handle broader office support duties. The choice depends on whether the role is HR-specific or general office support.

More about Personnel Assistant jobs

What cities are hiring for Personnel Assistant jobs?

Cities with the most Personnel Assistant job openings:

What are the most commonly searched types of Personnel jobs?

The most popular types of Personnel jobs are:

Who are the top companies hiring for Personnel Assistant jobs?

The top employers for Personnel Assistant jobs are:

What states have the most Personnel Assistant jobs?

States with the most job openings for Personnel Assistant jobs include:

Personnel Assistant jobs near you
Infographic showing various Personnel Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $44,034 per year, or $21.2 per hour.

Personnel Assistant II

Akima, LLC

Fort Polk, LA • On-site

$19.31/hr

Full-time

Retirement

This job post has expired 1 day ago. Applications are no longer accepted.

Akima rating

6.8

Company rating: 6.8 out of 10

Based on 35 frontline employees who took The Breakroom Quiz

376th of 451 rated engineering

Job description

AGL is looking for a Personnel Assistant II to work in Fort Polk, LA. To join our team of outstanding professionals, apply today!
The Personnel Assistant II provides on-site administrative and personnel support. This role supports day-to-day HR operations, including personnel record management, onboarding, timekeeping, and compliance with contract, company, and U.S. Army requirements. The Personnel Assistant II assists with the timely and accurate processing of employee documentation while maintaining confidentiality and adherence to DoD and contractor personnel policies.
Responsibilities
Personnel Records & Documentation
  • Assist in preparing HR forms, reports, and personnel action requests (PARs).
  • Support tracking of employee assignments, Mobile ERDS Team rotations, time off requests, and contract-mandated requirements.

Onboarding & Offboarding
  • Assist in processing new hire documentation, such as but not limited to Systems Access Requests, Company Badge, and documents required to obtain a Department of War Common Access Card
  • Coordinate with site security, IT, and supervisors to ensure smooth onboarding.
  • Completing Akima's Exit Checklists with departing employees
  • Out-processing/offboarding departing employees Akima Exit Checklist\.

Attendance Tracking
  • Assist in maintaining personnel accountability records for Army contract reporting.
  • Receive and maintain TOR (Time-Off Request) forms.
  • Support supervisors and employees in resolving timekeeping discrepancies.

Benefits & HR Support
  • Respond to routine employee inquiries and escalate complex issues to the contract's HR Manager.

Compliance & Reporting
  • Ensure HR documentation complies with U.S. Army contract requirements, FAR/DFARS labor clauses, and Equal Employment Opportunity (EEO) guidelines.
  • Support audits, inspections, and government reporting requirements.

General Administrative Duties
  • Prepare correspondence, reports, and presentations for HR management.
  • Schedule meetings, coordinate training sessions, and assist with HR communications.
  • Provide support to site leadership for workforce-related tasks as required.

Physical Requirements & Work Environment
  • Must be able to lift up to 50 lbs. and perform routine standing, walking, bending, and reaching tasks in warehouse and field environments.
  • Must also meet all physical requirements necessary to perform assigned duties, including working in extreme heat or cold, high, or low humidity, blowing sand and dust, confined spaces, heights, and other inclement weather conditions.
  • This position involves working both indoors and outdoors, periodic overtime, and exposure to heat, dust, cold, and adverse weather conditions.

Qualifications
  • High school diploma or equivalent is preferred; however, equivalent relevant work experience may be substituted.
  • 2 years of administrative, or personnel support experience (military contractor or Army site preferred).
  • Familiarity with DoD or Army administrative practices, personnel recordkeeping, and compliance requirements.
  • Basic understanding of labor regulations (FLSA, EEO, FMLA, and applicable FAR/DFARS clauses).
  • Strong organizational and data entry skills with attention to detail.
  • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
  • Ability to maintain confidentiality of sensitive personnel information.
  • Strong communication and customer service skills for supporting employees and leadership.
  • Must have a REAL ID.
  • Basic proficiency in the English language (reading and writing).
  • Must receive a favorable background check and drug testing results.
  • Must have a valid driver's license with proof of vehicle insurance.
  • Must be able to obtain and maintain a Common Access Card (CAC).
  • Must be able to obtain Tier1/ NACI (Public trust) background eligibility.
  • Employees may be required to perform other duties as assigned.
  • Must be able to travel within the United States as required. This position may require up to 25% travel.

Salary:
  • Wage: $19.31/hr.
  • Plus $5.09 for each hour worked.

Job ID
2026-24893
Work Type
On-Site
Company Description
Work Where it Matters
Akima Global Logistics (AGL), an Akima company, is not just another operations contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.
At AGL, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.
For our shareholders, AGL provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.
For our government customers, AGL delivers comprehensive supply, transportation, and maintenance services designed to optimize and maintain operations.
As an AGL employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.

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About Akima

Sourced by ZipRecruiter

As an Alaska Native Corporation headquartered in Herndon, Virginia, Akima is dedicated to delivering superior outcomes for our customers’ missions while simultaneously creating a long-lived asset for our Iñupiat shareholders. Akima maintains a portfolio of small businesses, 8(a) companies, and operating companies that deliver simplified and accelerated access to the products and services agencies need to ensure mission success.

Industry

Specialty trade contractors

Company size

5,001 - 10,000 Employees

Headquarters location

Herndon, VA, US

Year founded

1995

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