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Personal Assistant Bookkeeper Jobs (NOW HIRING)

Spencer's

Personal Assistant to CEO

New York, NY · On-site

$45 - $55/hr

Personal Assistant to CEO Location: Soho (HQ Office) Position Type: Full-time, hourly Compensation ... Process invoices, reimbursements, and basic bookkeeping support * Conduct research and prepare ...

eJam

Executive & Personal Assistant to CEO

Santa Ana, CA · On-site

$29 - $35/hr

This is not a 9-to-5 desk job - it is a true personal assistant role that blends executive support, light bookkeeping, personal affairs, and operational coordination across business and personal life.

eJam

Executive & Personal Assistant to CEO

Santa Ana, CA · On-site

$29 - $35/hr

This is not a 9-to-5 desk job - it is a true personal assistant role that blends executive support, light bookkeeping, personal affairs, and operational coordination across business and personal life.

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How much do personal assistant bookkeeper jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for personal assistant bookkeeper in the United States is $22.01, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $24.52 per hour, depending on experience, location, and employer.

What is the difference between Personal Assistant Bookkeeper vs Administrative Assistant Bookkeeper?

AspectPersonal Assistant BookkeeperAdministrative Assistant Bookkeeper
CredentialsBasic bookkeeping knowledge, possibly certificationsBasic office skills, some familiarity with bookkeeping
Work EnvironmentPrivate offices, small businesses, entrepreneursCorporate offices, administrative departments
Employer & IndustryIndividuals, small businesses, freelanceCorporations, organizations, administrative firms
Search & Comparison IntentUnderstanding roles of personal assistants with bookkeeping dutiesDistinguishing administrative roles with bookkeeping tasks

Personal Assistant Bookkeepers focus on supporting individuals or small businesses with both personal and financial tasks, often working closely with a single client. Administrative Assistant Bookkeepers typically work in larger organizations, handling administrative duties alongside basic bookkeeping. While both roles involve bookkeeping, the context and work environment differ significantly.

What are the key skills and qualifications needed to thrive as a Personal Assistant Bookkeeper, and why are they important?

To thrive as a Personal Assistant Bookkeeper, you need strong organizational skills, attention to detail, and a solid understanding of basic accounting principles, often supported by bookkeeping or accounting coursework. Familiarity with accounting software like QuickBooks or Xero, proficiency in Microsoft Office, and sometimes certification such as AAT or ICB are highly valued. Excellent communication, discretion, and time management skills help build trust and efficiently handle sensitive information. These abilities ensure accurate financial records, smooth administrative operations, and reliable support for busy clients or business leaders.

What are Personal Assistant Bookkeepers?

Personal Assistant Bookkeepers are professionals who provide both administrative support and bookkeeping services to individuals or small businesses. Their role typically includes managing schedules, handling correspondence, and organizing meetings, as well as financial tasks such as recording transactions, preparing invoices, and reconciling accounts. This combination allows clients to streamline both their personal and financial affairs with one trusted assistant. Personal Assistant Bookkeepers must be detail-oriented, organized, and trustworthy, as they often handle sensitive financial information.

How does a Personal Assistant Bookkeeper typically balance administrative tasks with bookkeeping responsibilities on a daily basis?

A Personal Assistant Bookkeeper often needs to prioritize and juggle a variety of tasks, ranging from managing schedules and correspondence to handling financial records and transactions. Successful professionals in this role typically set aside dedicated blocks of time for bookkeeping duties, such as reconciling accounts and preparing invoices, while remaining flexible to address urgent administrative matters as they arise. Effective organization, strong time management, and clear communication with supervisors or clients help ensure that both administrative and financial responsibilities are met without compromising accuracy or efficiency.
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Personal Assistant Bookkeeper jobs near you

Part-time Bookkeeper / Accounting Assistant

Nissin Ion Equipment USA, Inc.

Boston, MA

$28 - $32/hr

Part-time

Posted 4 days ago

Job description

Part-time Bookkeeper / Accounting Assistant (NIUSA-2026-03)

Job Summary

Nissin Ion Equipment USA, Inc. (NIUSA), our U.S. subsidiary and part of the Sumitomo Electric Group, is seeking an experienced Bookkeeper/Accounting Assistant to support daily accounting operations for the North Billerica, MA office, with limited support for the Texas office. Responsibilities include bookkeeping in QuickBooks (mainly AP/AR, expense reimbursements, and bank reconciliations) and assisting with the preparation of monthly and quarterly reporting data for our Japan headquarters. The role also supports expatriates and business travelers from the Japan HQ, including hotel and rental car arrangements. While English is required for daily business communication, some Japanese will be used when coordinating with the Japan HQ and visiting staff. Working hours are 3–5 hours per day between 10:00 AM and 4:00 PM.

Duties and Responsibilities

Key Responsibilities (High-level)

  • Daily bookkeeping in QuickBooks (AP/AR, expenses, reconciliations)
  • Prepare data for monthly/quarterly reporting to Japan HQ
  • Support expatriates and business travelers (hotel/car)
  • Light support for TX office (expenses, coordination)

Detailed Responsibilities

  • Accounts Payable (Vendors)
    • Perform a three-way match; enter transactions into QuickBooks; assign Class.
    • Schedule payments; process by check or online payment.
    • Create a Journal Slip for each bank transaction; maintain monthly filing.
  • Accounts Receivable (NIC)
    • Issue invoices to NIC; prepare monthly netting statement.
  • Reports
    • Generate monthly Cash Flow Report, Netting Statement, Sales Report.
  • AP Supporting Documents
    • Collect supporting documents for AP transactions (vendor bills, receipts, transaction copies).
    • Match supporting documents with Vendor Bills and Packing Slips for non–credit card transactions.
    • Maintain organized filing for all AP-related documents.
  • Corporate Credit Cards
    • Obtain monthly credit card statements from the bank.
    • Collect supporting receipts related to credit card transactions.
    • Enter credit card transactions into QuickBooks.
    • Perform monthly credit card reconciliation.
    • Maintain organized files for credit card statements and supporting documents.
  • Inventory
    • Prepare Physical Inventory sheets at the beginning of each month.
    • Post monthly usage; quarterly counts; make adjustments; record year-end reserve.
  • DIVA Reporting (Quarterly Reporting)
    • Prepare quarterly reporting sheets; map accounts.
  • Bank Reconciliation
    • Download bank statements and perform bank reconciliations.
  • Monthly Close
    • Communicate with Pasona; confirm and share WIP; allocate Health Insurance; record necessary Journal Entries.
  • Annual Filings & Local Taxes
    • Prepare Annual Report; handle Personal Property Tax.
  • Provide Administrative Support
    • Provide administrative support as needed.


Requirements and Qualifications

  • Required Qualifications
    • 1+ years of bookkeeping/accounting experience; business-level English; conversational-level or higher Japanese; strong attention to detail.
  •  Preferred Qualifications
    • QuickBooks experience; Japanese company experience; expatriate support; experience assisting with month-end close.
  • Working Conditions
    • Part-time; approximately 3-5 hours/day; onsite; $28–$32/hr.
  •  Contract Term & Renewal
    • 12-month review; possible renewal; at-will employment.
  •  Reports To
    • Accounting Manager (U.S. Subsidiary)
  • Location
    • North Billerica, MA (primary)

About Nissin Ion Equipment USA, Inc. 

Nissin Ion Equipment USA, Inc. (NIUSA) is a multinational company supplying and supporting state-of-the-art ion implanters and flat-panel display equipment. Nissin Ion has multiple subsidiaries that support their equipment, which is supplied to the world's leading foundry, logic, memory, and flat panel display companies. 

NIUSA has two locations in the United States. The sales and service office is located in Austin, Texas, while the R&D and applications office is located in Billerica, Massachusetts. 

Please visit for more info: https://www.nissinimplanter.com/.   

NIUSA is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, national origin, disability, age, genetics, protected veteran status, or any other characteristic protected by law.  

About Sumitomo Electric Group 

Sumitomo Electric Industries, Ltd. is a recognized global technology leader with over 280,000 employees across approximately 400 group companies in 40 countries.  Building on more than 120 years of innovation, today Sumitomo Electric is engaged in diversified business activities that support people’s daily lives and industries in five business segments: automotive, infocommunications, electronics, environment & energy, and industrial materials.  To learn more about Sumitomo Electric, please visit https://sumitomoelectric.com.  You can watch videos from our past interns and corporate profiles from our YouTube Channel (https://www.youtube.com/user/SumitomoElectric/).  Follow us on LinkedIn (https://www.linkedin.com/company/sumitomo-electric).  

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