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Personal Assistant Bookkeeper Jobs (NOW HIRING)

Charles M. Rubio P.C.

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Executive Personal Assistant

Yonkers, NY · On-site

$66K/yr

Handle office management responsibilities such as filing, data entry, bookkeeping using QuickBooks ... Proven experience as an executive personal assistant or in a similar administrative role with ...

Charles M. Rubio P.C.

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Executive Personal Assistant

Yonkers, NY · On-site

$66K/yr

Handle office management responsibilities such as filing, data entry, bookkeeping using QuickBooks ... Proven experience as an executive personal assistant or in a similar administrative role with ...

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Charles M. Rubio P.C.

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Executive Personal Assistant

Westchester, NY · On-site

$66K/yr

Handle office management responsibilities such as filing, data entry, bookkeeping using QuickBooks ... Proven experience as an executive personal assistant or in a similar administrative role with ...

Charles M. Rubio P.C.

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Executive Personal Assistant

White Plains, NY · On-site

$66K/yr

Handle office management responsibilities such as filing, data entry, bookkeeping using QuickBooks ... Proven experience as an executive personal assistant or in a similar administrative role with ...

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Charles M. Rubio P.C.

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Executive Personal Assistant

White Plains, NY · On-site

$66K/yr

Handle office management responsibilities such as filing, data entry, bookkeeping using QuickBooks ... Proven experience as an executive personal assistant or in a similar administrative role with ...

Rose Express Inc

Bookkeeper

Hauppauge, NY · On-site

$18 - $22/hr

Bookkeeper & Personal Assistant (Part-Time with Full-Time Potential) The Heart of Our Operations Rose Express Inc. is a fast-growing wholesale floral company servicing over 350 stores. We are looking ...

Hire Frontier

Executive Personal Assistant

New York, NY · Remote

$17 - $20/hr

Duties * Assist with personal responsibilities including errands, appointment coordination ... bookkeeping through QuickBooks, and maintaining organized office systems and supplies. * Support ...

New

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Hire Frontier

Executive Personal Assistant

New York, NY · Remote

$17 - $20/hr

Duties * Assist with personal responsibilities including errands, appointment coordination ... bookkeeping through QuickBooks, and maintaining organized office systems and supplies. * Support ...

New

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Covance Latinoamerica

Personal Assistant

Denver, CO

$50 - $55/hr

Report any financial discrepancies or other issues to upper management * Assist customers over the ... Working knowledge of best accounting or bookkeeping practices * Proficiency in Microsoft Office ...

Spencer's

Personal Assistant to CEO

New York, NY · On-site

$45 - $55/hr

Personal Assistant to CEO Location: Soho (HQ Office) Position Type: Full-time, hourly Compensation ... Process invoices, reimbursements, and basic bookkeeping support * Conduct research and prepare ...

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Personal Assistant Bookkeeper information

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How much do personal assistant bookkeeper jobs pay per hour?

As of Jul 1, 2026, the average hourly pay for personal assistant bookkeeper in the United States is $22.01, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $24.52 per hour, depending on experience, location, and employer.

What is the difference between Personal Assistant Bookkeeper vs Administrative Assistant Bookkeeper?

AspectPersonal Assistant BookkeeperAdministrative Assistant Bookkeeper
CredentialsBasic bookkeeping knowledge, possibly certificationsBasic office skills, some familiarity with bookkeeping
Work EnvironmentPrivate offices, small businesses, entrepreneursCorporate offices, administrative departments
Employer & IndustryIndividuals, small businesses, freelanceCorporations, organizations, administrative firms
Search & Comparison IntentUnderstanding roles of personal assistants with bookkeeping dutiesDistinguishing administrative roles with bookkeeping tasks

Personal Assistant Bookkeepers focus on supporting individuals or small businesses with both personal and financial tasks, often working closely with a single client. Administrative Assistant Bookkeepers typically work in larger organizations, handling administrative duties alongside basic bookkeeping. While both roles involve bookkeeping, the context and work environment differ significantly.

What are the key skills and qualifications needed to thrive as a Personal Assistant Bookkeeper, and why are they important?

To thrive as a Personal Assistant Bookkeeper, you need strong organizational skills, attention to detail, and a solid understanding of basic accounting principles, often supported by bookkeeping or accounting coursework. Familiarity with accounting software like QuickBooks or Xero, proficiency in Microsoft Office, and sometimes certification such as AAT or ICB are highly valued. Excellent communication, discretion, and time management skills help build trust and efficiently handle sensitive information. These abilities ensure accurate financial records, smooth administrative operations, and reliable support for busy clients or business leaders.

What are Personal Assistant Bookkeepers?

Personal Assistant Bookkeepers are professionals who provide both administrative support and bookkeeping services to individuals or small businesses. Their role typically includes managing schedules, handling correspondence, and organizing meetings, as well as financial tasks such as recording transactions, preparing invoices, and reconciling accounts. This combination allows clients to streamline both their personal and financial affairs with one trusted assistant. Personal Assistant Bookkeepers must be detail-oriented, organized, and trustworthy, as they often handle sensitive financial information.

How does a Personal Assistant Bookkeeper typically balance administrative tasks with bookkeeping responsibilities on a daily basis?

A Personal Assistant Bookkeeper often needs to prioritize and juggle a variety of tasks, ranging from managing schedules and correspondence to handling financial records and transactions. Successful professionals in this role typically set aside dedicated blocks of time for bookkeeping duties, such as reconciling accounts and preparing invoices, while remaining flexible to address urgent administrative matters as they arise. Effective organization, strong time management, and clear communication with supervisors or clients help ensure that both administrative and financial responsibilities are met without compromising accuracy or efficiency.
More about Personal Assistant Bookkeeper jobs
What cities are hiring for Personal Assistant Bookkeeper jobs? Cities with the most Personal Assistant Bookkeeper job openings:
What states have the most Personal Assistant Bookkeeper jobs? States with the most job openings for Personal Assistant Bookkeeper jobs include:
What job categories do people searching Personal Assistant Bookkeeper jobs look for? The top searched job categories for Personal Assistant Bookkeeper jobs are:
Personal Assistant Bookkeeper jobs near you
Infographic showing various Personal Assistant Bookkeeper job openings in the United States as of June 2026, with employment types broken down into 2% As Needed, 86% Full Time, 1% Temporary, and 11% Contract. Highlights an 94% Physical, 1% Hybrid, and 5% Remote job distribution, with an average salary of $45,782 per year, or $22 per hour.
Executive Personal Assistant

Executive Personal Assistant

Charles M. Rubio P.C.

Yonkers, NY • On-site

$66K/yr

Full-time

Medical, Dental, Vision

Posted 9 days ago

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Job description

Job Summary
We are seeking a highly organized and proactive Personal Assistant to support an attorney. This role is integral to the smooth operation of both professional and administrative matters. The ideal candidate is detail-oriented, discreet, and comfortable managing a fast-paced environment with shifting priorities.

Duties

  • Support personal tasks including personal errands, appointment scheduling, and confidential matters with discretion.
  • Manage and maintain detailed calendars using Microsoft Outlook Calendar, scheduling meetings, appointments, and travel arrangements efficiently.
  • Provide executive administrative support including drafting correspondence, proofreading documents, transcribing notes, and preparing reports with accuracy.
  • Coordinate projects by tracking deadlines, organizing resources, and liaising with internal teams to ensure timely completion.
  • Handle office management responsibilities such as filing, data entry, bookkeeping using QuickBooks, and maintaining organized office supplies and records.
  • Assist with event planning for corporate meetings, conferences, or special events from logistics to execution.

Executive Support

  • Calendar management
  • Scheduling meetings and appointments
  • Email and correspondence management
  • Administrative support for legal and business activities
  • Project management and follow-up
  • Drafting administrative documents, addressing emails and assembling legal documents

Personal Assistant Functions

  • Running errands
  • Weekend assistance when necessary
  • Miscellaneous logistical support

Qualifications

  • 3+ years executive assistant experience preferred
  • Proven experience as an executive personal assistant or in a similar administrative role with strong office management skills.
  • Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Excellent organizational skills with the ability to multitask effectively in a fast-paced environment.
  • Exceptional communication skills including phone etiquette and customer service experience.
  • Ability to handle confidential information discreetly while maintaining professionalism at all times.
  • Knowledge of project coordination techniques and event planning processes is highly desirable.
  • Spanish or Mandarin Language Skills (preferred)
  • Notary Public Certification (may be obtained after hire)
  • Valid Drivers' License

Work Arrangement

  • Primarily in-person
  • Mix of office, business, and personal support activities

Benefits

  • Health Insurance
  • Vision Insurance
  • Dental Insurance
  • Monthly Metro Card

Join us in this exciting role where your organizational talent and proactive approach will make a meaningful impact! We value energetic professionals eager to support leadership excellence while growing their skill set in a vibrant work environment.