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Payroll Assistant Jobs in Wisconsin (NOW HIRING)

Greenleaf Hospitality Group

Payroll Coordinator

Radisson, WI · On-site

$20.75 - $27.75/hr

Payroll Processing & Administration * Assist with the preparation, review, and processing of bi-weekly payrolls across multiple business units and employee groups. * Review employee time records ...

Nicolet National Bank

Payroll Specialist

Green Bay, WI

$22.75 - $31.25/hr

As a Payroll Specialist, you will: * Assist in processing assigned payroll transactions accurately and timely in accordance with established procedures, internal controls, and applicable federal ...

Nicolet National Bank

Payroll Specialist

Green Bay, WI · On-site

$22.75 - $31.25/hr

As a Payroll Specialist, you will: * Assist in processing assigned payroll transactions accurately and timely in accordance with established procedures, internal controls, and applicable federal ...

Nicolet National Bank

Payroll Specialist

Green Bay, WI · On-site

$22.75 - $31.25/hr

As a Payroll Specialist, you will: * Assist in processing assigned payroll transactions accurately and timely in accordance with established procedures, internal controls, and applicable federal ...

CFS

Payroll Specialist

Madison, WI · On-site

$65K - $75K/yr

Collaborate with HR and finance teams to streamline payroll processes. * Assist with audits and reconciliations related to payroll. Qualifications: * Proven experience as a Payroll Specialist or in a ...

CFS

Payroll Specialist

Madison, WI · On-site

$65K - $75K/yr

Collaborate with HR and finance teams to streamline payroll processes. * Assist with audits and reconciliations related to payroll. Qualifications: * Proven experience as a Payroll Specialist or in a ...

WFA Staffing Group

Be Seen First

Payroll Administrator

New Berlin, WI · On-site

$27 - $32/hr

Post payroll to the general ledger and reconcile payroll related schedules * Assist with HR functions, including onboarding and responding to employee inquiries * Maintain confidentiality and ...

Delavan Holdings

Payroll Specialist

Delavan, WI · On-site

$21 - $25/hr

Track PTO, vacation, sick leave, and other paid time off * Assist with new hire onboarding and termination payroll processing * Coordinate COBRA and employee benefit documentation * Answer employee ...

Delavan Holdings

Payroll Specialist

Delavan, WI · On-site

$21 - $25/hr

Track PTO, vacation, sick leave, and other paid time off * Assist with new hire onboarding and termination payroll processing * Coordinate COBRA and employee benefit documentation * Answer employee ...

Delavan Holdings

Payroll Specialist

Delavan, WI · On-site

$21 - $25/hr

Track PTO, vacation, sick leave, and other paid time off * Assist with new hire onboarding and termination payroll processing * Coordinate COBRA and employee benefit documentation * Answer employee ...

MRA Recruiting Services

Payroll Specialist

Waukesha, WI · On-site

$23.50 - $32/hr

OwnersEdge Inc Payroll Specialist Waukesha, WI Position Description The full-time Payroll ... Supports ad hoc reporting needs * Assist in preparation of cash reporting * Performs other duties ...

DGI Supply

Payroll Supervisor

Menomonee Falls, WI

$65K - $70K/yr

... * Assist employees with payroll, time-off and 401(k) related questions * Adjust employee's timecards as needed * Audit W-2s and T-4s, payroll balance sheets, YTD earnings, etc. * Partner with HR and ...

Clark County, WI

Payroll Specialist- CCRLC

WI · On-site

$54K - $72K/yr

Provide backup support to the Director of Finance for payroll processing, including data input and imports * Assist with payroll proofing and take corrective action to resolve errors * Audit, prepare ...

Sargento Foods

Payroll Analyst

Plymouth, WI · On-site +1

Prepare and process higher level payroll transactions related to relocation, service awards, etc. * Assist as the backup to the Sr Payroll Administrator, ensuring timely and accurate processing of ...

Sargento

Payroll Analyst

Plymouth, WI · On-site +1

Prepare and process higher level payroll transactions related to relocation, service awards, etc. * Assist as the backup to the Sr Payroll Administrator, ensuring timely and accurate processing of ...

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Payroll Assistant information

See Wisconsin salary details

$13

$22

$33

How much do payroll assistant jobs pay per hour?

As of Aug 3, 2026, the average hourly pay for payroll assistant in Wisconsin is $22.17, according to ZipRecruiter salary data. Most workers in this role earn between $18.17 and $25.24 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a payroll assistant?

To thrive as a Payroll Assistant, you need strong attention to detail, basic accounting knowledge, and familiarity with payroll laws, typically supported by a relevant diploma or associate degree. Proficiency with payroll software such as ADP, QuickBooks, or SAP, along with Microsoft Excel, is commonly required. Excellent organizational skills, discretion, and clear communication help build trust and ensure accuracy in processing sensitive payroll information. These skills are critical to ensuring employees are paid accurately and on time while maintaining compliance with legal and organizational standards.

What are some common challenges payroll assistants face when managing payroll for a large organization?

Payroll Assistants in large organizations often encounter challenges such as handling high volumes of data, ensuring compliance with complex and frequently changing tax laws, and meeting tight deadlines for payroll processing. Attention to detail is crucial since small errors can affect employee satisfaction and legal compliance. Additionally, Payroll Assistants must collaborate closely with HR and finance departments to verify timesheets, resolve discrepancies, and maintain accurate records, making strong communication skills essential.

What does a payroll assistant do?

A payroll assistant provides administrative support in the payroll department. As a payroll assistant, your duties include entering payroll data, processing new hire paperwork, and making changes related to tax withholding and employee benefits. You also help create detailed documents outlining payroll for the company or organization and may perform additional clerical tasks as needed.

Is payroll assistant hard?

A payroll assistant role involves tasks such as processing employee pay, maintaining records, and ensuring compliance with tax laws, which require attention to detail and familiarity with payroll software. The job can be straightforward for those with organizational skills and basic accounting knowledge, but it may become complex with large organizations or complex compensation structures.
More about Payroll Assistant jobs
What are the most commonly searched types of Payroll jobs in Wisconsin? The most popular types of Payroll jobs in Wisconsin are:
What are popular job titles related to Payroll Assistant jobs in Wisconsin? For Payroll Assistant jobs in Wisconsin, the most frequently searched job titles are:
What job categories do people searching Payroll Assistant jobs in Wisconsin look for? The top searched job categories for Payroll Assistant jobs in Wisconsin are:
What cities in Wisconsin are hiring for Payroll Assistant jobs? Cities in Wisconsin with the most Payroll Assistant job openings:
Payroll Assistant jobs near you
Infographic showing various Payroll Assistant job openings in Wisconsin as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $46,108 per year, or $22.2 per hour.

Administrative Assistant - Payroll

AssuranceSD

Prairie Du Chien, WI

$17.75 - $22/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 6 days ago

Job description

Lori Knapp Choice part of the AssuranceSD family is a Mission-Driven Organization providing administrative services that enable individuals to take ownership of their personal care services, ensuring they receive quality and comprehensive care with minimal disruption. Our mission is to help strengthen communities by enabling individuals to elect and manage their care programs, including how, when, where, and who delivers these services. This allows care recipients to retain their dignity during often challenging times and ensures they receive the most appropriate services for their specific situation. Through facilitating self-directed home and communitybased services, AssuranceSD improves the standard of home care available to aging seniors and individuals with special needs.
General Responsibilities:
The Administrative Assistant II role is responsible for managing, processing, and maintaining all essential employment and payroll information for Self-Directed Services (SDS) employees. Operating in a fast-paced environment, this role serves as a key administrative anchor, handling critical regulatory requests, compliance documentation, and employee lifecycle updates. This role requires a high standard of professional integrity, a collaborative team player, and the ability to efficiently multitask to meet competing deadlines.
Essential Responsibilities:
  • Respond directly to incoming phone calls and emails from SDS members and employees; resolve inquiries efficiently using standard policy guidelines.
  • Evaluate complex or specialized questions and route them accurately to the correct department or specialist to ensure timely and precise resolutions.
  • Wage Attachments amp; R amp;D Fees: Promptly process and manage all legal payroll deductions, including wage garnishments, tax levies, and child support requests, ensuring strict adherence to court orders and deadlines. Responsible for the ongoing administration, calculation, and tracking of statutory Receiving and Disbursing (R amp;D) fees related to these attachments.
  • Maintain records and respond to all incoming Social Security paperwork, disability requests, and wage inquiries as required.
  • Respond professionally and accurately to external requests for employee verifications (e.g., lending institutions, housing authorities, and state agencies).
  • Serve as a point of contact for worker’s compensation questions and concerns; assist with initial incident intake and file management
  • Provide direct administrative assistance to the Payroll Department Supervisor, executing tasks, pulling reports, and completing special projects as directed.
  • Process SDS member and employee terminations within the system, ensuring final paperwork is completed, systems are updated, and external notifications are sent promptly.
  • Provide administrative support and direction for Quality Assurance (QA) initiatives to maintain program integrity and compliance with state regulations.
  • Provide friendly, professional backup coverage for the main office receptionist during lunches, breaks, or planned/unplanned absences, greeting visitors and routing phone calls.
  • Perform other operational responsibilities and duties as assigned to support the overarching vision, mission, and values of Lori Knapp Choice and AssuranceSD.
  • Assist with processing and monitoring Wisconsin Background Information Disclosure (BID) responses and caregiver background checks as needed to support the primary processor during high-volume periods or absences.
  • Provide adaptive support and assist with any other operational, administrative, or departmental needs that may arise across the organization where coverage or assistance is required.
AssuranceSD Benefit Package Includes:
  • Competitive Pay
  • Health insurance with Company Contributions
  • HSA
  • Holiday Pay
  • Paid time off
  • Dental insurance
  • Vision insurance
  • 401(k) with Company match
  • Life insurance
  • Long- and Short-Term Disability insurance
  • Parental leave
  • FMLA
Qualifications:
  • 2+ years of experience in payroll administration, human resources, or a high-volume administrative role (experience with SDS, CLTS, or Medicaid-funded programs is highly preferred).
  • High School Diploma or equivalent required; Associate degree in Business Administration, HR, or Finance is a plus.
  • Experience with Five9 or similar cloud phone systems is preferred
  • Knowledge of payroll compliance, garnishments, employment verification, and confidentiality practices.
  • Experience with Microsoft Office (Word, Excel, Outlook) and payroll/database software.
  • Knowledge of payroll compliance, garnishments, employment verification, and confidentiality practices
  • Ability to work accurately under deadlines while maintaining discretion with confidential information.
  • Strong organizational, multitasking, communication, and customer service skills
Equal Employer Opportunity Statement
We are an equal opportunity workplace, committed to equal employment opportunity regardless of race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or any other characteristic protected by applicable federal, state, or local law.
Disclaimer:
This job description outlines the general work required to execute core job responsibilities effectively. It is not intended to be a comprehensive inventory of all duties, responsibilities, expectations, and qualifications required of employees assigned to this job. Duties may change, and should be expected to change, at the Company’s discretion, as the business and this role evolves. Nothing herein is intended or establishes a contract of employment or Employment Agreement whatsoever and all employment remains “at will.” The signature below indicates you have read and understood this document, and again, is not intended in any way as an employment agreement or contract.

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