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Payroll Assistant Jobs in Madison, WI (NOW HIRING)

Collaborate with HR and finance teams to streamline payroll processes. * Assist with audits and reconciliations related to payroll. Qualifications: * Proven experience as a Payroll Specialist or in a ...

Payroll Specialist

Madison, WI · On-site

$23.50 - $32/hr

Problem solve and respond to employee's payroll questions * Assist with W-2 questions and corrections * Prepare payroll, headcount, overtime, and turnover reports * Partner with Operations on ...

Reconcile quarterly payroll tax reports and resolve any discrepancies before tax filings are generated by UKG * Assist with wage garnishments * Assist with ACH reversals/returns, instant checks and ...

Payroll Specialist

Madison, WI

$23.50 - $32/hr

Problem solve and respond to employee's payroll questions * Assist with W-2 questions and corrections * Prepare payroll, headcount, overtime, and turnover reports * Partner with Operations on ...

Support payroll consulting engagements across a range of clients, industries, and geographies * Assist in assessing and improving client payroll processes, controls, and procedures * Perform ...

Support payroll consulting engagements across a range of clients, industries, and geographies * Assist in assessing and improving client payroll processes, controls, and procedures * Perform ...

New

Payroll & Total Rewards Coordinator

Stoughton, WI · On-site

$21.75 - $29/hr

... Assist with benefits invoice auditing, reconciliation, and discrepancy resolution • Compile and validate data for participation in external compensation and benchmarking surveys • Support total ...

Senior Payroll Specialist

Madison, WI · On-site

$29.50 - $40/hr

Senior Payroll Specialist- On-site Madison, WI Do you love accuracy, organization, and helping ... You'll also assist HR with onboarding, benefits administration, employee records, and other people ...

Payroll Specialist

Stoughton, WI · Hybrid

$60K - $70K/yr

Payroll Specialist Salary: $60,000-$70,000 Why This Opportunity Stands Out: * Join a globally backed, financially stable manufacturing company with major growth on the horizon--they just completed a ...

Manage onboarding/offboarding payroll changes, benefit enrollments, and terminations * Assist with year-end reporting including W-2s and benefit audits What We're Looking For: * 2+ years of ...

Finance Specialist - Payroll

Madison, WI

$23.75 - $32.25/hr

Manages payroll workload. Ensure payroll is processed in an accurate, compliant, and timely manner. * Act as administrator of payroll softoware including management of employee information.

Finance Specialist - Payroll

Madison, WI · On-site

$23.75 - $32.25/hr

Manages payroll workload. Ensure payroll is processed in an accurate, compliant, and timely manner. * Act as administrator of payroll softoware including management of employee information.

Ensure client payroll information is accurate within their specific payroll system and resolve any discrepancies * Review and/or process payrolls in a timely manner to meet client deadlines to ...

Ensure client payroll information is accurate within their specific payroll system and resolve any discrepancies * Review and/or process payrolls in a timely manner to meet client deadlines to ...

Specialist, Payroll - Vantagen

Madison, WI

$23.75 - $32.25/hr

Ensure client payroll information is accurate within their specific payroll system and resolve any discrepancies * Review and/or process payrolls in a timely manner to meet client deadlines to ...

Specialist, Payroll - Vantagen

Madison, WI

$23.75 - $32.25/hr

Ensure client payroll information is accurate within their specific payroll system and resolve any discrepancies * Review and/or process payrolls in a timely manner to meet client deadlines to ...

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Payroll Assistant information

See Madison, WI salary details

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$22

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How much do payroll assistant jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for payroll assistant in Madison, WI is $22.13, according to ZipRecruiter salary data. Most workers in this role earn between $18.17 and $25.19 per hour, depending on experience, location, and employer.

What does a payroll assistant do?

A payroll assistant provides administrative support in the payroll department. As a payroll assistant, your duties include entering payroll data, processing new hire paperwork, and making changes related to tax withholding and employee benefits. You also help create detailed documents outlining payroll for the company or organization and may perform additional clerical tasks as needed.

What are the key skills and qualifications needed to thrive as a payroll assistant?

To thrive as a Payroll Assistant, you need strong attention to detail, basic accounting knowledge, and familiarity with payroll laws, typically supported by a relevant diploma or associate degree. Proficiency with payroll software such as ADP, QuickBooks, or SAP, along with Microsoft Excel, is commonly required. Excellent organizational skills, discretion, and clear communication help build trust and ensure accuracy in processing sensitive payroll information. These skills are critical to ensuring employees are paid accurately and on time while maintaining compliance with legal and organizational standards.

What are some common challenges payroll assistants face when managing payroll for a large organization?

Payroll Assistants in large organizations often encounter challenges such as handling high volumes of data, ensuring compliance with complex and frequently changing tax laws, and meeting tight deadlines for payroll processing. Attention to detail is crucial since small errors can affect employee satisfaction and legal compliance. Additionally, Payroll Assistants must collaborate closely with HR and finance departments to verify timesheets, resolve discrepancies, and maintain accurate records, making strong communication skills essential.

Is payroll assistant hard?

A payroll assistant role involves tasks such as processing employee pay, maintaining records, and ensuring compliance with tax laws, which require attention to detail and familiarity with payroll software. The job can be straightforward for those with organizational skills and basic accounting knowledge, but it may become complex with large organizations or complex compensation structures.

What are the most commonly searched types of Payroll jobs in Madison, WI?

The most popular types of Payroll jobs in Madison, WI are:

What job categories do people searching Payroll Assistant jobs in Madison, WI look for?

The top searched job categories for Payroll Assistant jobs in Madison, WI are:

What cities near Madison, WI are hiring for Payroll Assistant jobs?

Cities near Madison, WI with the most Payroll Assistant job openings:

Infographic showing various Payroll Assistant job openings in Madison, WI as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 27% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $46,029 per year, or $22.1 per hour.

$65K - $75K/yr

Full-time

Medical, PTO

Re-posted 8 days ago


Job description

Payroll Specialist
Salary: $65,000-$75,000
Why Join Our Client?
  • Come casual everyday - jeans and a nice shirt are fine!
  • Outstanding team that brings a fun and outgoing culture.
  • Strong benefits package offering a robust PTO package and tons of healthcare options.
  • Owner is very involved in the business and treats employees extremely well.
Responsibilities:
  • Process payroll accurately and on time for all employees.
  • Maintain payroll records and ensure compliance with federal, state, and local regulations.
  • Manage payroll tax reporting and deductions.
  • Address employee inquiries related to payroll and benefits.
  • Collaborate with HR and finance teams to streamline payroll processes.
  • Assist with audits and reconciliations related to payroll.
Qualifications:
  • Proven experience as a Payroll Specialist or in a similar payroll role.
  • Union experience strongly preferred.