Operations Executive Jobs in San Ramon, CA (NOW HIRING)

Our Executive Operations team includes Executive Business Partners and Administrative Business Partners, who serve as trusted advisors and collaborators to OpenAI's executives and leaders, focused on strong communication and operational excellence across teams. With a focus on elevating the impact and efficiency of leadership, we anticipate needs, streamline processes, and provide comprehensive support to ensure our executives can focus on high-impact initiatives. We are pivotal in driving success and achieving key milestones by cultivating strong relationships and leveraging our deep understanding of business objectives. With a commitment to excellence and a proactive approach, we are dedicated to empowering our executives and contributing to the overall growth and success of the company.

Our leadership team reflects OpenAI’s culture and core values and is a mission-driven, kind, and thoughtful group. We take pride in creating a work environment that fosters collaboration, open communication, and authenticity, making OpenAI an excellent place to work for highly accomplished professionals.

This posting is part of a shared hiring process for Executive Business Partner and Administrative Business Partner opportunities at OpenAI. Rather than hiring for a specific team, we consider candidates across multiple opportunities and identify the best fit based on your experience, interests, and business needs as you progress through the interview process.

This role is based in San Francisco, CA. We use a hybrid work model of 3 days in the office per week and offer relocation assistance to new employees.

• Manage complex calendars, balancing competing priorities while ensuring leaders’ time is aligned with business needs.
• Coordinate internal and external meetings, resolve scheduling conflicts, and facilitate effective communication across stakeholders.
• Plan and manage domestic and international travel, ensuring seamless logistics and execution.
• Support team operations, including All Hands meetings, offsites, happy hours, and other team events.
• Process and manage expense reports in accordance with company policies.
• Build strong working relationships across teams and become a trusted partner to the leaders you support.
• Help improve operating rhythms, identify opportunities to streamline processes, and contribute to operational excellence.
• Partner closely with Executive Operations colleagues to support high-impact initiatives and cross-functional work.
• Exercise sound judgment, professionalism, and discretion when handling confidential information.

• 4 to 12 years of executive support, administrative support, or similar experience.
• Experience supporting one or more senior leaders in a fast-paced, high-growth environment.
• Experience working with technical organizations, including Engineering, Product, Design, Data Science, or Technical Program Management.
• Demonstrated experience managing complex calendars, scheduling across multiple stakeholders, and resolving competing priorities.
• Experience coordinating travel, meetings, and executive operations with strong attention to detail.
• Excellent written and verbal communication skills with the ability to tailor communication to different audiences.
• A collaborative mindset and enjoy partnering across teams to solve problems and move work forward.
• Strong organizational skills and the ability to operate independently in an environment with changing priorities.
• Fluency with Google Workspace, Slack, and modern productivity tools, with curiosity to learn new technologies.
• Interest in AI and the technology OpenAI is building.
• Comfort working in a fast-moving and often ambiguous environment.

OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity.

We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic.

For additional information, please see OpenAI’s Affirmative Action and Equal Employment Opportunity Policy Statement.

Background checks for applicants will be administered in accordance with applicable law, and qualified applicants with arrest or conviction records will be considered for employment consistent with those laws, including the San Francisco Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, for US-based candidates. For unincorporated Los Angeles County workers: we reasonably believe that criminal history may have a direct, adverse and negative relationship with the following job duties, potentially resulting in the withdrawal of a conditional offer of employment: protect computer hardware entrusted to you from theft, loss or damage; return all computer hardware in your possession (including the data contained therein) upon termination of employment or end of assignment; and maintain the confidentiality of proprietary, confidential, and non-public information. In addition, job duties require access to secure and protected information technology systems and related data security obligations.

To notify OpenAI that you believe this job posting is non-compliant, please submit a report through this form. No response will be provided to inquiries unrelated to job posting compliance.

We are committed to providing reasonable accommodations to applicants with disabilities, and requests can be made via this link.

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At OpenAI, we believe artificial intelligence has the potential to help people solve immense global challenges, and we want the upside of AI to be widely shared. Join us in shaping the future of technology.