ZipRecruiter

Log In

1

Onsite Assistant Jobs (NOW HIRING)

Associa

Assistant Community Manager

Gaithersburg, MD · On-site

$24 - $29/hr

The Assistant Community Manager is an onsite role who assists the General Manager with office, administrative and clerical functions, coordinating and scheduling, and project management. Team ...

System One

Assistant Project Manager

Allentown, PA · On-site

Onsite ASSISTANT PROJECT MANAGER RESPONSIBILITIES: Coordinating and managing all aspects of geotechnical investigation, engineering, and inspection including: * Field investigation * Geotechnical ...

System One

Assistant Project Manager

Allentown, PA · On-site

Onsite ASSISTANT PROJECT MANAGER RESPONSIBILITIES: Coordinating and managing all aspects of geotechnical investigation, engineering, and inspection including: * Field investigation * Geotechnical ...

System One

Assistant Project Manager

Allentown, PA · On-site

Onsite ASSISTANT PROJECT MANAGER RESPONSIBILITIES: Coordinating and managing all aspects of geotechnical investigation, engineering, and inspection including: * Field investigation * Geotechnical ...

System One

Assistant Project Manager

Allentown, PA · On-site

Onsite ASSISTANT PROJECT MANAGER RESPONSIBILITIES: Coordinating and managing all aspects of geotechnical investigation, engineering, and inspection including: * Field investigation * Geotechnical ...

Peak Living

Assistant Community Manager- Stonetree

Atlanta, GA · On-site

$18.25 - $22/hr

A minimum of three (3) years' experience as an onsite Assistant Community Manager or Leasing Consultant in multi-family housing, hospitality or similar. * CAM or ARM certification. * Must posses the ...

previous pagenext page

Showing results 21-40

All JobsOnsite JobsOnsite Assistant Jobs

Onsite Assistant information

What is the difference between Onsite Assistant vs Office Clerk?

AspectOnsite AssistantOffice Clerk
CredentialsHigh school diploma or equivalent; some roles may require basic certificationsHigh school diploma or equivalent
Work EnvironmentOn-site at specific locations like schools, hospitals, or corporate officesOffice settings, administrative environments
Employer & Industry UsageEducational institutions, healthcare facilities, corporate officesBusinesses, government agencies, organizations
Common Search & ComparisonFrequently compared for administrative support roles in physical locationsOften compared for clerical and administrative tasks

The Onsite Assistant and Office Clerk roles both involve administrative support, but Onsite Assistants typically work directly at specific locations like schools or hospitals, providing on-the-ground support. Office Clerks usually work in office environments handling clerical tasks. While their credentials and work environments overlap, their primary focus and settings differ, making each role suited to different organizational needs.

What are some common challenges faced by onsite assistants, and how can they be effectively managed?

Onsite Assistants often juggle multiple responsibilities, such as managing visitor logs, coordinating with various departments, and handling last-minute requests. The fast-paced environment can sometimes make it challenging to prioritize tasks and maintain attention to detail. Effective time management, clear communication with team members, and staying organized are key strategies for overcoming these challenges. Seeking clarification when needed and proactively addressing issues can also help ensure smooth operations and a productive workday.

What is an onsite assistant?

Onsite assistants are support professionals who help with the daily operations of an organization or event at a physical location. Their duties often include administrative tasks, managing schedules, assisting visitors or staff, and ensuring the work environment runs smoothly. They may also handle logistics, set up equipment, and provide customer service. Onsite assistants are essential in offices, event venues, healthcare facilities, and other settings where in-person support is needed.

What are the key skills and qualifications needed to thrive as an onsite assistant?

To thrive as an Onsite Assistant, you need strong organizational skills, attention to detail, and basic administrative knowledge, often supported by a high school diploma or equivalent. Familiarity with office software (such as Microsoft Office Suite), scheduling systems, and sometimes facility management tools is typically required. Excellent communication, adaptability, and a proactive attitude are standout soft skills for this role. These abilities ensure smooth daily operations, effective support for staff and visitors, and a well-managed onsite environment.
More about Onsite Assistant jobs
What cities are hiring for Onsite Assistant jobs? Cities with the most Onsite Assistant job openings:
What are the most commonly searched types of Onsite jobs? The most popular types of Onsite jobs are:
What states have the most Onsite Assistant jobs? States with the most job openings for Onsite Assistant jobs include:
What job categories do people searching Onsite Assistant jobs look for? The top searched job categories for Onsite Assistant jobs are:
Onsite Assistant jobs near you
Infographic showing various Onsite Assistant job openings in the United States as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Onsite Administrative Assistant Part-Time (FishHawk Ranch)

RealManage

Lithia, FL • On-site

$17 - $19/hr

Other

This job post has expired today. Applications are no longer accepted.

RealManage rating

8.7

Company rating: 8.7 out of 10

Based on 11 frontline employees who took The Breakroom Quiz

13th of 251 rated facilities management

Job description

Role: Onsite Administrative Assistant
Location: Lithia, FL
Community: FishHawk Ranch Homeowners Association
Pay: $17.00 - $19.00 per hour
Job Type: Part Time
Company Summary
RealManage Elevated Onsite is a division of RealManage, a company that specializes in the management of community associations with onsite staff. Our mission is to provide the best possible lifestyle HOA management services to our partner communities by encompassing the Best People, Best Technology, and Best Service reputation of RealManage and its CiraConnect division. The RealManage Elevated Onsite professional staff has decades of experience managing age-restricted communities, luxury high-rise condominiums, co-ops, urban mixed-use, and large-scale single-family developments with complex amenities. Our focus is on customer service and lifestyle for the residents and the boards we serve- ensuring that the community receives the finest management in the industry.
RealManage Elevated Onsite is a values-based company with the following values as our guiding principles:
  • Integrity: we always do the right thing.
  • Respect: for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship.
  • Selflessness: more than teamwork; we are part of something special and much larger than any of us.
  • Personal Relationships: we are a professional services company; people do business with people they like.
  • Always Improving: never satisfied, always learning, and always growing; one is either getting worse or getting better...never staying the same. At RealManage, we are always getting better.
Join RealManage Elevated Onsite fast-growing team where energy, teamwork, innovation, and contribution are highly valued.
Each branch proudly serves a diverse mix of single-family, townhome, and condominium communities. These community associations are of all sizes, from small communities to large, master-planned communities.
RealManage has earned the prestigious Certified™ recognition from Great Place to Work®, a global authority on workplace culture, employee experience, and leadership excellence. This accolade is a testament to the positive feedback from our employees about their RealManage experience.
Community Summary
FishHawk Ranch is your happy place.
This is a Tampa Bay community where families grow closer, neighbors from all generations look out for each other, and we all come together to enjoy gatherings at the Lake House. With trails, parks, open spaces, resort-style pools, indoor and outdoor fitness areas, and the Lake House, there's sure to be something for everyone to enjoy. As the first 'green certified' community in Hillsborough County, you can take pride in our commitment to our environment and our residents. As our community grows, our small neighborhood charm will always remain, and FishHawk Ranch will continue to be a happy place to call home.
Role Summary
The Onsite Administrative Assistant assists in the management of daily operations of community associations, delivering professional services and exceptional customer satisfaction in accordance with the service level agreement, and in alignment with the company's guiding principles.
Responsibilities
  • Assist the Office Coordinator as acting receptionist for all walk-ins and incoming phone calls
  • Assist in assigning voicemails and emails from the queue to the appropriate individual queues
  • Answer all questions from walk-ins/phone/email within 48 hours, or escalate to management those who may need further assistance
  • Assist ACAM to monitor/review/manage all ACC requests between the ACC and individual owners, as well as email ACC approvals/denials, as directed. Escalate to onsite Assistant Manager as needed
  • Assist Office Coordinator and Inspector(s) by calling, emailing, or meeting with owners whose violations may need assistance, and escalate to management as needed
  • Assist Office Coordinator in distributing mailbox numbers and logos, as well as process payments as needed
  • Assist the Office Coordinator in distributing gate transmitters and processing payments as needed
  • Alert Office Coordinator about mailbox numbers, gate transmitters, or other supplies needed prior to running out
  • Assist Office Coordinator in processing lease packet paperwork and payments as per on site policies and procedures
  • Assist the Office Coordinator in processing receipts for payments and give the owners' checks to on-site manager for processing
  • Assist with additional projects or tasks as needed and directed by the Manager.
Disclaimer
This description is not intended to be an exhaustive list of duties. Responsibilities may evolve based on Board direction and community needs. Reasonable accommodations may be made to enable qualified individuals to perform the essential functions of this position.
  • High school diploma or GED required. Associate degree preferred
  • Excellent verbal and written communication skills, including the ability to effectively communicate with internal and external customers
  • Excellent computer proficiency (MS Office - Word, Excel, and PowerPoint)
  • Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
  • Ability to work independently and to carry out assignments to completion within the parameters of instructions given, prescribed routines, and standard accepted practices
  • HOA experience is ideal
Physical Requirements
  • Ability to sit for prolonged periods at a desk and work on a computer.
  • Ability to occasionally stand, walk, bend, or reach as needed.
  • Ability to lift or move objects up to 10-15 pounds (e.g., files, office supplies).
  • Manual dexterity to operate a computer keyboard, mouse, telephone, and other office equipment.
  • Visual acuity to read printed materials, spreadsheets, and computer screens.
  • Hearing and speech ability to communicate effectively in person, by phone, and in virtual meetings.
  • Ability to work in a standard office environment with moderate noise levels.
  • Ability to work a standard schedule, with occasional extended hours as required.

Pay
$17.00 - $19.00 per hour (depending on experience)
EEO & Values Statement
RealManage is a values-based, equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

What RealManage employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Apply