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Office Jobs in Decatur, IL (NOW HIRING)

Cancer Care Specialists of IL

Office Assistant

Decatur, IL · On-site

$18 - $18.25/hr

Office Assistant SUMMARY: Under limited supervision, the Office Assistant performs a variety of medical office duties, including utilizing the EPIC system to schedule appointments, maintaining the ...

Senior Insurance Quote

Office Assistant

Decatur, IL · On-site

$18 - $25/hr

We're looking for a friendly, organized, and self-motivated Office Assistant to join our team , someone who enjoys variety in their workday, from managing our social media presence to being the first ...

Centurion

Office Coordinator (80596)

Lincoln, IL · On-site

$30/hr

The Office Coordinator , under the direct supervision of Site Manager, assists in the day to day administration of the medical unit through compiling, drafting, preparing, researching, organizing ...

E-talentnetwork

Office Clerk

Decatur, IL · On-site

$15 - $19.50/hr

Job Title Duration: 3 Months Provide a variety of basic/general clerical duties that do not require special knowledge or skills. Duties include stuffing, collating, affixing labels, opening and ...

Dental Office

Dental Hygienist

Decatur, IL

$38 - $42/hr

Our office aims to provide the best patient care, making appointments a breeze for both our Hygienists and our patients. If you're passionate about oral health and are excited about creating positive ...

Dental Office

Dentist

Decatur, IL

$275K/yr

Fantastic Associate Opportunity with a busy PPO/FFS practice in Decatur, Ill. (Decatur Dental Care) Decatur Dental Care is a well-established private practice in Decatur, owned by Dr. Kelly Clark.

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All JobsOffice JobsOffice Jobs in Decatur, IL

Office information

See Decatur, IL salary details

$24.7K

$49.9K

$75.2K

How much do office jobs pay per year?

As of Aug 5, 2026, the average yearly pay for office in Decatur, IL is $49,930.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,800.00 and $57,200.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive in an office administrator role, and why are they important?

To thrive as an Office Administrator, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database systems is typically required. Excellent communication, problem-solving abilities, and a customer-service mindset set top performers apart. These skills are essential for ensuring efficient office operations, supporting teams, and maintaining a productive work environment.

What is an office job?

An office job is any type of employment in which you work in an office environment. As part of an office staff, the majority of your work takes place at your desk on a computer or over the phone. The remainder of your work involves meetings and group collaboration around conference tables. Depending on your skills and education, you can find an office job as a receptionist, secretary, office clerk, administrative assistant, customer service representative, office manager, marketer, software engineer, accountant, insurance examiner, and much more.

What are some typical office jobs?

Typical office jobs include administrative assistants, receptionists, data entry clerks, office managers, and customer service representatives. These roles often require strong organizational skills, proficiency with office software like Microsoft Office, and the ability to communicate effectively in a professional environment.

What are some common challenges faced when working in an office environment, and how can they be managed effectively?

Working in an office often involves balancing multiple tasks, managing deadlines, and collaborating with colleagues from different departments. Common challenges include handling interruptions, maintaining clear communication, and staying organized amid shifting priorities. Effective time management, proactive communication, and using organizational tools can help overcome these hurdles. Building positive relationships with team members and staying adaptable to change also contribute to a productive and enjoyable office experience.

What is the difference between Office vs Administrative Assistant?

AspectOfficeAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may require additional certificationsHigh school diploma; often some post-secondary education or certifications in office administration
Work EnvironmentCorporate offices, government agencies, educational institutionsSimilar environments, often within offices, schools, or healthcare facilities
Employer & Industry UsageUsed broadly across industries for general office functionsPrimarily in administrative support roles within various industries
Common Search & ComparisonOffice vs Administrative Assistant

The term 'Office' generally refers to the physical space or the overall environment, while 'Administrative Assistant' describes a specific role responsible for supporting office functions. Administrative Assistants often work within offices, performing clerical tasks, scheduling, and communication support. Both roles are essential in maintaining efficient office operations, but 'Office' is a broader term encompassing the entire workspace, whereas 'Administrative Assistant' is a specific job title within that space.

More about Office jobs
What are the most commonly searched types of Office jobs in Decatur, IL? The most popular types of Office jobs in Decatur, IL are:
What job categories do people searching Office jobs in Decatur, IL look for? The top searched job categories for Office jobs in Decatur, IL are:
What cities near Decatur, IL are hiring for Office jobs? Cities near Decatur, IL with the most Office job openings:
Office jobs near you
Infographic showing various Office job openings in Decatur, IL as of July 2026, with employment types broken down into 84% Full Time, 12% Part Time, 1% Temporary, and 3% Contract. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution, with an average salary of $49,930 per year, or $24 per hour.

Office Assistant

Cancer Care Specialists of Illinois

Decatur, IL

$18 - $18.25/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 15 days ago

Job description

Office Assistant

SUMMARY: Under limited supervision, the Office Assistant performs a variety of medical office duties, including utilizing the EPIC system to schedule appointments, maintaining the patient filing system, and assisting with reception and other medical office duties as needed.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
  1. Scheduling Duties
    1. Utilizes the EPIC system to enter/change patient demographics, schedule patient appointments, consultations, laboratory tests, and other patient appointments.
    2. Schedules referral appointments with other physician offices. Prints and sends appropriate records to physician offices as appropriate for referrals.
    3. Schedules diagnostic tests and other medical tests as ordered by the physician. Provides instructions / directions to patients regarding scheduled tests.
    4. Creates documentation or system entry needed for patient billing and works with the Business Office regarding patient billing procedures and issues.
    5. Utilizes the EPIC system to coordinate with the Pharmacy in regards to patient’s chemotherapy orders and patients awaiting treatment.
  2. Patient Records/Filing Duties
    1. Prepares new patient charts as needed.
    2. Utilizes scanner and scanning programs to scan in and index patient medical records documents.
    3. Maintains the active and inactive patient filing system, including:
      1. Files incoming paper reports, dictation, nurse’s notes, etc., in medical charts.
      2. Pulls paper charts for upcoming appointments and files charts when returned.
      3. Thins patient charts as needed, including sorting records and maintaining multiple charts on the patient.
      4. Reviews active patient filing system periodically and send deceased patient charts older than one year to off-site storage.
    4. Obtains list of expired patients and pulls these files for off-site storage.
    5. Process patient medical records release forms, ensuring they are completely filled out and give to ROI Coordinator for final processing.
  3. Reception
    1. In a professional manner, greets and directs patients and visitors that enter the facility.
    2. Provides general information about services available to all patients and visitors.
    3. Checks DAR frequently and monitors waiting room to ensure all patients have been accounted for.
    4. Gives new patient folder to all new patients upon arrival.
    5. Identifies expressed needs of patients through active listening and awareness and appropriately follows up on those needs, including informing physicians and staff of any noticed patient condition changes.
  4. Medical Office
    1. Answers telephone with professionalism, screens telephone calls as needed, appropriately directs calls, and takes accurate messages. All medical related calls should be referred to nursing staff as appropriate.
    2. Operates and maintains copier, facsimile, and other office equipment and requests maintenance and repair service as needed.
    3. Sorts and routes incoming mail as appropriate. Places outgoing mail in proper receptacles.
    4. Organizes and maintains general office supplies. Requests office supplies as necessary.
    5. Prepares, prints and distributes daily oncology schedules and billing/encounter forms.
    6. Retrieves and prepares patient charts as requested and as needed for daily oncology schedules. Requests any missing reports/results as needed.
    7. Requests patient x-rays, films, medical charts, and test results from other facilities. Prepares and faxes x-ray request forms to appropriate hospitals.
    8. Provides support for off-site oncology specialty clinics, including: entering appointments, printing billing/encounter forms, and processing paper charts.
    9. Keeps written prescriptions for pickup by patients and gives to patients upon arrival.
    10. Scan death certificates to patient record as appropriate.
    11. Ensures adequate copies of master forms are on hand including office, patient, and consent forms.
    12. Initiates proper action in response to problems.
    13. Complies with all applicable safety and health regulations, policies and procedures.
  5. Professional Communication
    1. Maintains confidentiality in matters relating to all aspects of employment, including patient/family/significant other confidentiality.
    2. Interacts with patients/family/significant others with a variety of developmental and sociocultural backgrounds.
    3. Provides information to patients and family/significant others that reduces anxiety and conveys an attitude of acceptance, sensitivity and caring.
    4. Maintains professional relationships and conveys relevant information to other members of the health care team.
      1. Internal Contacts: Physicians, nursing staff, laboratory staff, pharmacy staff, other office staff, billing representatives, etc., and staff at other CCSI facilities.
      2. External Contacts: Hospitals, x-ray departments, couriers, laboratories, hospice, floor nurses, other physician offices, pharmaceutical representatives, etc.
    5. Relays information appropriately over telephones, facsimiles, pagers, and other communication devices, and follows-through as needed.
    6. Communicates appropriate information to supervisors, physicians, and/or other members of the healthcare team as needed, and follows-through on physician orders and requests.
  6. Teamwork
    1. Works collaboratively as a health care team member.
    2. Assists with tasks necessary for the general operation and organization of the Medical Office.
    3. Maintains positive attitude with patients, family/significant others and coworkers.
  7. Professional Development
    1. Attends staff meetings and mandatory in-services.
    2. Participates in continuing education opportunities.
    3. Contributes to the quality of patient care and participates in quality improvement initiatives.
OTHER DUTIES:
Performs other duties as assigned.
EDUCATION/QUALIFICATIONS: High school graduate or equivalent. Previous experience in a medical office in reception, medical records, or as a medical assistant is preferred. Previous experience with PCs and Windows operating system is required. Experience with a computerized practice management system preferred. Must take EPIC training and successfully pass required tests.
KNOWLEDGE/SKILLS/ABILITIES: Knowledge of basic medical office procedures and equipment. Knowledge of medical terminology, anatomy, physiology, clinical medicine, diagnostic tests, radiology, pathology, pharmacology, and other medical specialties related to medical/radiation/urological oncology. Verbal and written English communication skills for safe and effective patient care and to meet documentation standards. Eye, hand, and auditory coordination. Skills in typing and/or word processing; analytical skills necessary to maintain alphabetical filing system, including ability to distinguish letters and symbols; computer skills, especially word processing; organization and interpersonal skills. Ability to operate office equipment, including telephones, computer terminals, copiers, facsimiles, etc. Ability to perform basic arithmetic functions. Ability to compile and present information in an organized manner. Ability to plan, organize and prioritize work meeting time constraints and with little direct supervision. Ability to exercise some judgment on work to be done. Ability to function in a sometimes demanding and fast-paced work environment related to changing patient needs, including work with patients with acute, chronic, and complex disease processes and those who are dying. Understands and practices patient confidentiality. A positive attitude towards health care team members and diverse patient populations.
PHYSICAL REQUIREMENTS OF JOB: Standing, walking, sitting, climbing, carrying, pushing, pulling, lifting, bending, stooping, squatting, crouching, twisting, reaching, handling, kneeling, and wrist and digital dexterity. Speaking, hearing, and visual acuity to receive and interpret instructions; communicate with other health care professionals; use telephone system; and operate office equipment and computers. Exerting force (frequently up to 10 pounds and occasionally up to 20 pounds or more) to lift, carry, push, pull or otherwise move objects, including office supplies, medical charts, x-rays, etc. Able to assist, when needed, with patient lifting, ambulating, and transfer of patients in wheelchairs, on gurneys and beds. Able to support persons (possibly 200 pounds or more) in emergency situations. Able to move quickly from place to place on occasion. Possible driving.
MENTAL DEMANDS: Must be able to work under stress and adapt to changing conditions.
WORKING CONDITIONS: Normal medical office environment. Frequent work interruptions. Job duties involve potential for exposure to blood and body fluids, chemical disinfectants, and limited exposure to chemicals such as cleaning disinfectants and toners for office equipment.
BENEFITS:
  1. Health insurance
  2. HSA Option
  3. Dental insurance
  4. Paid Time Off (PTO)
  5. Sick Time
  6. Vision insurance
  7. 401(K) w/ match amp; profit sharing
  8. Life Insurance
  9. Short- amp; Long-Term Disability

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