Assistant Office Administrator Jobs in Decatur, IL

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Job Summary

Under general supervision, provides support to federal, state and local criminal justice agencies, private businesses and the public relating to criminal justice information. Has responsibility for projects and assignments related to CJIS Programs. CJIS Programs may include Criminal History Record Information, Uniform Crime Reporting, Sex Offender Registry, Protection Order Registry, NCIC, CJIS network or other services provided by the Georgia Crime Information Center.

RESPONSIBILITIES AND DUTIES

This is a responsible technical and professional position. It involves review of criminal history processes, updating criminal history databases, preparation of reports and maintaining statistical data.

• Job duties include evaluating criminal arrest information and subsequent dispositions at various stages through the hiring process in the Background Check Application System (BCAS).
• Field research may be required to ensure a final disposition is obtained, and an accurate criminal history record exists.
• Various criminal history systems, ranging from local record management systems to state and federal criminal history databases are utilized for research and evaluation (GBI/GCIC).
• Work involves ongoing contact with law enforcement, prosecuting attorneys and court personnel to ensure a complete and accurate flow of criminal history information is maintained throughout the criminal history process.
• An employee in this position is responsible for the provision of training services to criminal justice and non-criminal justice personnel, developing manuals, training materials, and written correspondence.
• Work is performed under immediate supervision.

DESIRED KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of the principles, methods and techniques in the administration of criminal history records.
• Knowledge of federal and state statutes, regulations, policies and procedures pertaining to the collection, storage, and dissemination of criminal history information.
• Knowledge of the flow of cases through the criminal justice system with an understanding of the operation of local and state court systems.
• Knowledge of Microsoft Office software including Word, Access, Excel, and PowerPoint.
• Ability to operate a personal computer to record statistical data, related reports, build spreadsheets, etc. Ability to operate standard office equipment (e.g., personal computer, facsimile machine, copier, shredder, etc.).
• Ability to establish and maintain effective working relations with others.
• Ability to handle restricted information in a professional manner and maintain the information as such.
• Ability to make decisions in accordance with laws, policies and regulations and apply these to work problems.
• Ability to read English effectively.
• Ability to communicate in English clearly and concisely, both orally and in writing.
• Ability to maintain accurate records, files, and documentation.
• Ability to exercise judgment and discretion. Ability to perform job related travel as needed.
• Ability to work with material that may be of a sexual nature relating to criminal activity (e.g., written material, photographs, and/or verbal language, etc.).
• Ability to work hours as assigned.

MINIMUM QUALIFICATIONS

• High school diploma/GED and four (4) years of job-related experience.
• Or two (2) years of experience required at the lower level Admin Assistant 2(GST051) or position equivalent

PREFERRED QUALIFICATIONS

• GCIC Certified

THIS IS AN INTERNAL AND EXTERNAL JOB ANNOUNCEMENT
THIS IS AN UNCLASSIFIED POSITION.
THE SELECTED APPLICANT FOR THE POSITION WILL BE SUBJECT TO A REFERENCE CHECK AND CRIMINAL BACKGROUND CHECK, WHERE APPLICABLE
PLEASE INCLUDE ALL RELEVANT JOB INFORMATION ON THE APPLICATION FOR CONSIDERATION.
ALL APPLICATIONS WILL BE PRESCREENED.
DJJ IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

Minimum Qualifications:

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.
Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.