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Assistant Office Administrator Jobs in Decatur, IL

Aston Carter

HR Administrative Assistant

Decatur, IL · On-site

$18 - $20/hr

The environment is a manufacturing office setting, characterized by a darker, older-style ... It is unlawful in Massachusetts to require or administer a lie detector test as a condition of ...

Pacs

LPN

Sullivan, IL · On-site

$24.25 - $33/hr

Administrative Functions Direct the day-to-day functions of the nursing assistants in accordance ... Maintain the Daily Census Report and submit to the Business Office as required. Perform ...

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All JobsOffice Administrator JobsAssistant Office Administrator JobsAssistant Office Administrator Jobs in Decatur, IL

Assistant Office Administrator information

See Decatur, IL salary details

$25.2K

$66.2K

$132.4K

How much do assistant office administrator jobs pay per year?

As of Aug 6, 2026, the average yearly pay for assistant office administrator in Decatur, IL is $66,166.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,600.00 and $78,100.00 per year, depending on experience, location, and employer.

What does an assistant office administrator do?

An assistant office administrator supports daily office operations by handling administrative tasks such as scheduling, correspondence, data entry, and filing. They often use office software like Microsoft Office and coordinate with team members to ensure smooth workflow and organization.

What are the key skills and qualifications needed to thrive as an assistant office administrator?

To thrive as an Assistant Office Administrator, you need strong organizational skills, attention to detail, and proficiency in office procedures, often supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic bookkeeping systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in this role. These skills and qualities are crucial for ensuring smooth office operations, supporting team productivity, and providing effective administrative support.

What are some common challenges faced by assistant office administrators, and how can they be successfully managed?

Assistant Office Administrators often juggle multiple tasks such as scheduling, managing correspondence, and supporting various team members, which can lead to conflicting priorities and tight deadlines. Successfully managing these challenges requires strong organizational skills, the ability to communicate clearly, and proficiency with office technology. Setting clear priorities, proactively communicating with colleagues about workload, and staying adaptable to sudden changes can help ensure day-to-day operations run smoothly.

What is an assistant office administrator?

Assistant Office Administrators provide support in managing the daily operations of an office. Their duties often include handling correspondence, organizing files, scheduling appointments, ordering supplies, and assisting with basic bookkeeping tasks. They help ensure that the office runs smoothly by supporting management and staff with administrative tasks. This role requires strong organizational, communication, and multitasking skills.

What is the difference between Assistant Office Administrator vs Office Coordinator?

AspectAssistant Office AdministratorOffice Coordinator
Primary RoleSupports administrative tasks, manages office operations, assists with communicationCoordinates office activities, manages schedules, handles logistics
Required SkillsAdministrative skills, communication, organizationOrganizational skills, multitasking, communication
Work EnvironmentOffice setting, administrative supportOffice setting, event planning, logistics
Common UsageUsed in various industries for administrative support rolesUsed in corporate and organizational settings for managing office functions

The Assistant Office Administrator and Office Coordinator roles share similarities in supporting office functions and requiring organizational skills. However, the Assistant Office Administrator typically provides broader administrative support, while the Office Coordinator focuses more on coordinating activities and logistics. Both roles are essential for smooth office operations and are often found in similar work environments.

What are popular job titles related to Assistant Office Administrator jobs in Decatur, IL? For Assistant Office Administrator jobs in Decatur, IL, the most frequently searched job titles are:
What job categories do people searching Assistant Office Administrator jobs in Decatur, IL look for? The top searched job categories for Assistant Office Administrator jobs in Decatur, IL are:
What cities near Decatur, IL are hiring for Assistant Office Administrator jobs? Cities near Decatur, IL with the most Assistant Office Administrator job openings:
Assistant Office Administrator jobs near you

HR Administrative Assistant

Aston Carter

Decatur, IL • On-site

$18 - $20/hr

Contractor

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

Job Title: HR Administrative AssistantJob Description
The HR Administrative Assistant plays a vital role in supporting the administrative functions of the Human Resources department. Reporting directly to the HR Director, this position will assist with onboarding, recruitment coordination, document management, data entry, and general clerical support to ensure efficient HR operations.
Responsibilities
  • Maintain and organize personnel files and HR documentation.
  • File and manage safety and OSHA-related records.
  • Support recruiting activities, including scheduling interviews, conducting initial phone screenings, and assisting with onboarding processes.
  • Enter and maintain HR data within spreadsheets and tracking systems.
  • Provide administrative and clerical support to the HR Director and HR team.
  • Process, file, and maintain various HR forms and records.
  • Assist with document preparation and basic data entry tasks.
  • Maintain and organize food safety documentation and records.
  • Support additional HR projects and administrative duties as needed.
Essential Skills
  • Proficiency in data entry and administrative skills.
  • Experience in filing and administrative support.
  • Basic Excel skills, including data entry and filtering.
  • Experience in calendar management.
  • Previous experience as an Administrative Assistant.
  • Clerical experience and customer service skills.
Additional Skills & Qualifications
  • Experience in recruiting, human resources, and talent acquisition.
  • Knowledge in HR administration and payroll.
Work Environment
This is an onsite position located near the ADM campus in Decatur. The work schedule is Monday to Friday, from 7 AM to 4 PM, with occasional flexibility required on orientation days, potentially working up to 45 hours a week. The environment is a manufacturing office setting, characterized by a darker, older-style atmosphere.
Job Type & Location
This is a Contract to Hire position based out of Decatur, IL.
Pay and Benefits
The pay range for this position is $18.00 - $20.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Decatur,IL.
Application Deadline
This position is anticipated to close on Aug 4, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
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About Aston Carter

Sourced by ZipRecruiter

At Aston Carter, we're dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions - from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless. Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients' capabilities by seeking solvers and delivering solutions to address today's workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.

Industry

Recruiting and staffing services

Company size

1,001 - 5,000 Employees

Headquarters location

Hanover, MA, US

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