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Office Manager Secretary Jobs in Decatur, AL (NOW HIRING)

Encore Rehabilitation, Inc.

Clerical

Madison, AL · On-site

$14 - $18.50/hr

Background of secretary/receptionist work. PRIMARY DUTIES * Coordinates and schedules patients ... Any other duties as assigned by the Office Manager/ Clinical Director. RECEPTIONIST DUTIES

Encore Rehabilitation, Inc.

Clerical

Cullman, AL

Background of secretary/receptionist work. PRIMARY DUTIES * Coordinates and schedules patients ... Any other duties as assigned by the Office Manager/ Clinical Director. RECEPTIONIST DUTIES

Encore Rehabilitation, Inc.

Clerical

Madison, AL

Background of secretary/receptionist work. PRIMARY DUTIES * Coordinates and schedules patients ... Any other duties as assigned by the Office Manager/ Clinical Director. RECEPTIONIST DUTIES

MbSolutions Inc

Strategic Planner

Huntsville, AL · On-site

Responsible for managing a broad range of support and sustainment options while developing complex ... secretary of defense's specified guidance within time constraints required to accomplish all ...

MB Solutions Inc

Strategic Planner

Huntsville, AL

Responsible for managing a broad range of support and sustainment options while developing complex ... secretary of defense's specified guidance within time constraints required to accomplish all ...

MB Solutions Inc

Strategic Planner

Huntsville, AL

Responsible for managing a broad range of support and sustainment options while developing complex ... secretary of defense's specified guidance within time constraints required to accomplish all ...

MbSolutions Inc

Strategic Planner

Huntsville, AL · On-site

Responsible for managing a broad range of support and sustainment options while developing complex ... secretary of defense's specified guidance within time constraints required to accomplish all ...

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Showing results 21-40

All JobsOffice Secretary JobsOffice Manager Secretary JobsOffice Manager Secretary Jobs in Decatur, AL

Office Manager Secretary information

See Decatur, AL salary details

$23.9K

$44.1K

$59.5K

How much do office manager secretary jobs pay per year?

As of Aug 18, 2026, the average yearly pay for office manager secretary in Decatur, AL is $44,073.00, according to ZipRecruiter salary data. Most workers in this role earn between $35,600.00 and $52,500.00 per year, depending on experience, location, and employer.

What does an office manager secretary do?

An Office Manager Secretary is responsible for overseeing and coordinating the administrative activities within an office. Their duties often include managing schedules, organizing meetings, handling correspondence, maintaining office supplies, and ensuring smooth daily operations. They may also supervise other administrative staff and act as a point of contact between management and employees. Strong organizational, communication, and multitasking skills are essential for this role.

What are the key skills and qualifications needed to thrive as an office manager secretary?

To thrive as an Office Manager Secretary, you need strong organizational abilities, administrative expertise, and proficiency in office procedures, usually supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, problem-solving, and multitasking skills set outstanding professionals apart in this role. These competencies ensure smooth office operations, effective team support, and efficient handling of administrative tasks.

How does an office manager secretary typically balance administrative duties with supporting multiple team members?

An Office Manager Secretary often juggles a variety of administrative tasks, such as scheduling meetings, managing correspondence, and maintaining office supplies, while also serving as the go-to support for staff and executives. Balancing these responsibilities requires strong organizational skills and the ability to prioritize urgent requests. It's common to coordinate with different departments, ensuring smooth communication and workflow throughout the office. Most professionals in this role develop effective systems—like digital calendars or task management tools—to manage their workload and support the team efficiently.

What is the difference between Office Manager Secretary vs Administrative Assistant?

AspectOffice Manager SecretaryAdministrative Assistant
Primary RoleSupports office operations and manages administrative tasksProvides administrative support to teams or executives
Work EnvironmentFront desk, office management, administrative departmentsVarious departments, team support roles
Required SkillsOrganizational skills, communication, basic managementCommunication, scheduling, document handling
Common CertificationsOffice administration, secretarial coursesAdministrative support certifications, Microsoft Office

While both roles involve administrative tasks, the Office Manager Secretary typically handles broader office management duties, including supervising staff and managing office operations. The Administrative Assistant focuses more on supporting specific teams or executives with scheduling, correspondence, and document management. Both roles require strong organizational and communication skills, but the Office Manager Secretary often has additional responsibilities related to office oversight.

How much do office managers make?

Office managers typically earn a median annual salary of around $60,000, though this can vary based on experience, location, and company size. Salaries may range from approximately $40,000 to over $80,000, and strong organizational and communication skills are important for the role.

What are popular job titles related to Office Manager Secretary jobs in Decatur, AL?

For Office Manager Secretary jobs in Decatur, AL, the most frequently searched job titles are:

What job categories do people searching Office Manager Secretary jobs in Decatur, AL look for?

The top searched job categories for Office Manager Secretary jobs in Decatur, AL are:

What cities near Decatur, AL are hiring for Office Manager Secretary jobs?

Cities near Decatur, AL with the most Office Manager Secretary job openings:

Office Manager Secretary jobs near you
Infographic showing various Office Manager Secretary job openings in Decatur, AL as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, and 2% Contract. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution, with an average salary of $44,073 per year, or $21.2 per hour.

Clerical

Encore Rehabilitation, Inc.

Madison, AL • On-site

$14 - $18.50/hr

Full-time

Re-posted 17 days ago

Job description

Front Office/Receptionist
Job Description/Summary
PRIMARY FUNCTION
The Receptionist is a non-licensed worker who has completed an on-the-job training program. The primary function of the Receptionist is to perform office-related duties.
RESPONSIBLE FOR
Performing general clerical duties as well as daily patient charges and assisting with maintaining the efficient operation of the facility.
SPECIAL DEMANDS
Must be able to accept responsibility and respect authority. Must demonstrate good judgement and common sense. Willingness to work under pressure. Must be able to accept constructive criticism. Must be able to hold in confidence medical records of all patients. Must be able to work with individuals of all ages.
QUALIFICATIONS
EDUCATION: Must have completed the twelfth grade level of school.
EXPERIENCE: Background of secretary/receptionist work.
PRIMARY DUTIES
  1. Coordinates and schedules patients' appointments.
  2. Maintains all aspects of patient medical records, including scheduling 30-day re-evaluations and re-certifications for Medicare
  3. Records daily patient charges and assists with deposit.
  4. Tracking and collection of patient's deductibles and copayments.
  5. Performs general receptionist/secretarial duties such as answering phone, phone messages, filing, etc.
  6. Processes all dictation, copies and forwards to referring doctor to include Medicare recerts.
  7. Any other duties as assigned by the Office Manager/ Clinical Director.

RECEPTIONIST DUTIES
  1. ANSWERING PHONE: Answer phone before third ring using a pleasant voice state
    "Good Morning/Afternoon, company name and who is speaking". If the person calling is trying to reach someone who is not available, always offer to take a message.
  2. NEW PATIENT: When new patients call to schedule appointments they should be given an appointment within 24-48 hours, if possible. Obtain patient's name, phone number, diagnosis, referring doctor, frequency and duration as stated on prescription and insurance information. Use new patient referral sheets to log this information. Call insurance company for verification of insurance, percentage of coverage for rehab services, deductible information and if this has been met and precert rehab services if required. If patient is workman's comp, then prior authorization for frequency and duration must be done prior to patient's first appointment. Fill out workman's comp authorization form, be sure and obtain a (employer's name, file or claim number, address) mail claims and length of authorization. Pre-cert workman's comp if indicated by adjuster and log precert information on bottom of workman's comp authorization form so future authorization will be easily noted to precert.
  3. CHECKING IN PATIENTS: Greet patients upon arrival and provide them with a sign in sheet. Always use patient's name when addressing them, if possible. Provide new patients with patient information sheet and either financial or workman's comp information sheet. Obtain rehab prescription and copy of insurance cards. Make patient's chart according to instructions in PATIENT CHARTS. Make up charge ticket for therapist inputting patient's name, date and therapist initials. Notify appropriate office personnel that patient is ready to be brought back for treatment.
  4. CHECKING OUT PATIENTS: have designated office personnel discuss patient's account, insurance coverage and inform them of their ESTIMATED portion of their bill. Set up payment schedule and have patient sign appropriate promissory note if applicable. Collect patient's co-payment daily. Schedule patient for next appointment.
  5. SCHEDULING PATIENTS: Schedule patients on a weekly/daily basis for their appointment times, trying to accommodate work schedules when necessary. Inform patient if they require specific appointment times to schedule their appointments early for the coming week. When scheduling patient for the next weeks appointments, ask if they have a return appointment with their physician and write 'Letter to Doctor" above their name on appointment book prior to M.D. visit

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