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Office Assistant Jobs in Rutherford, NJ (NOW HIRING)

Cincinnati Thermal Spray, Inc

Office Assistant

Springfield, NJ · On-site

$17.50 - $23/hr

The Office Assistant supports daily front-office and production administration for a busy machine shop. This role processes sales orders, maintains documentation across BTS/Precision/Kanban systems ...

Michele Verbiest

Office Assistant

Passaic, NJ · On-site

$15.50/hr

Owner of multiple diversified companies in Passaic, NJ seeking an office assistant with minimum 1 year experience and willingness to learn. General Duties: Answering phones, managing emails, and ...

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Michele Verbiest

Office Assistant

Passaic, NJ · On-site

$17.25 - $22.75/hr

Bonus based on performance Free food & snacks Opportunity for advancement Owner of multiple diversified companies in Passaic, NJ seeking an office assistant with minimum 1 year experience and ...

Martin Builders Inc

Office Assistant

Manhattan, NY · On-site

$18.50 - $24.25/hr

Description We're searching for a diligent and detail-oriented Office Assistant to provide administrative and financial support to our growing team. This role is heavily focused on accounts ...

Michele Verbiest

Office Assistant

Passaic, NJ

$15.50/hr

Opportunity for advancement Owner of multiple diversified companies in Passaic, NJ seeking an office assistant with minimum 1 year experience and willingness to learn. General Duties: Answering ...

Apply Early

DASMEN Residential

Office Assistant

Ramsey, NJ · On-site

$16.75 - $22/hr

DASMEN Residential is seeking to hire a full-time Office Assistant to keep our busy accounting department organized and running smoothly. **Must speak Spanish** Duties and Responsibilities * Answer ...

Comfort Measures

Office Assistant

New City, NY · On-site

$16.75 - $22/hr

Home Infusion Agency located in Rockland County, NY seeks a full-time office assistant available to start immediately. The position is full-time, Monday through Friday 9am-6pm (40 hours per week)

Comfort Measures

Office Assistant

New City, NY · On-site

$16.75 - $22/hr

Home Infusion Agency located in Rockland County, NY seeks a full-time office assistant available to start immediately. The position is full-time, Monday through Friday 9am-6pm (40 hours per week)

Dental Office

Front Office Assistant

Jersey City, NJ · On-site

$20 - $25/hr

Jersey City Dental Center is looking for a friendly Front Office Assistant to join our team and maintain the smooth functionality of our busy practice! We pride ourselves on providing our community ...

Priority groups

Office Assistant

South Plainfield, NJ · On-site

$25/hr

The Board of Elections will require six (6) office assistants during the term of this contract. In an event additional staff is required the County designee will give a week notice to contracted ...

Aston Carter

Office Assistant

Woodbridge, NJ · On-site

$21 - $22/hr

Office Assistant A leading property management company is seeking an office assistant to support a busy rental office. You will manage mail and lease documentation, assist tenants with their ...

Alexander Group Inc

Office Assistant - PART TIME

Manhattan, NY · On-site

$18.50 - $24.25/hr

Office Assistant (Part-time) - New York Alexander Group provides management consulting services to the world's leading organizations. When clients need to grow revenue, they look to Alexander Group ...

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All JobsOffice Assistant JobsOffice Assistant Jobs in Rutherford, NJ

Office Assistant information

See Rutherford, NJ salary details

$10

$19

$25

How much do office assistant jobs pay per hour?

As of Jul 2, 2026, the average hourly pay for office assistant in Rutherford, NJ is $19.30, according to ZipRecruiter salary data. Most workers in this role earn between $16.44 and $21.59 per hour, depending on experience, location, and employer.

What are office assistants?

Office assistants are administrative professionals who help keep an office running smoothly by performing a variety of clerical and organizational tasks. Their duties often include answering phones, scheduling appointments, filing documents, managing correspondence, and supporting other staff members with day-to-day operations. Office assistants play a crucial role in ensuring that the office operates efficiently and effectively. They may also handle data entry, order supplies, and assist with basic bookkeeping tasks. The specific responsibilities can vary depending on the size and type of the organization.

What Does an Office Assistant Do?

As an office assistant, you are responsible for conducting daily administrative tasks in an office environment. You may be asked to answer telephone calls and emails, take messages, schedule appointments, greet customers or clients, make copies, maintain records, and manage office inventory and supplies. Your responsibilities may vary depending on the kind of office you work in, and some jobs may require special skills or education, like medical billing knowledge or experience as a paralegal.

What are some common challenges faced by Office Assistants, and how can they be effectively managed?

Office Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various staff members. A common challenge is prioritizing tasks efficiently, especially during busy periods or when urgent requests arise. Effective time management, clear communication with supervisors and colleagues, and staying organized with tools like calendars and task lists can help manage these demands. Proactively seeking clarification on priorities and being adaptable to shifting needs are also key to succeeding in this role.

What are the key skills and qualifications needed to thrive as an Office Assistant, and why are they important?

To thrive as an Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and common office equipment is typically required. Excellent communication, time management, and a proactive attitude help you stand out in this role. These skills and qualities ensure efficient office operations, effective support to staff, and a smoothly running workplace.

What is the difference between Office Assistant vs Receptionist?

AspectOffice AssistantReceptionist
Primary RoleSupports administrative tasks, manages files, assists with office operationsGreets visitors, answers phones, manages front desk activities
Required SkillsOrganizational skills, basic computer proficiency, multitaskingCommunication skills, customer service, phone etiquette
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area, customer-facing roles
Common CertificationsNone required, but administrative certifications helpfulNone required, customer service experience preferred

While both roles support office functions, an Office Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. The roles often overlap but serve different focal points within an organization.

More about Office Assistant jobs
What are the most commonly searched types of Office jobs in Rutherford, NJ? The most popular types of Office jobs in Rutherford, NJ are:
What are popular job titles related to Office Assistant jobs in Rutherford, NJ? For Office Assistant jobs in Rutherford, NJ, the most frequently searched job titles are:
What job categories do people searching Office Assistant jobs in Rutherford, NJ look for? The top searched job categories for Office Assistant jobs in Rutherford, NJ are:
What cities near Rutherford, NJ are hiring for Office Assistant jobs? Cities near Rutherford, NJ with the most Office Assistant job openings:
Office Assistant jobs near you
Office Assistant

Office Assistant

Cincinnati Thermal Spray, Inc

Springfield, NJ • On-site

$17.50 - $23/hr

Full-time

Posted 9 hours ago

Job description

SUMMARY:
The Office Assistant supports daily front-office and production administration for a busy machine shop. This role processes sales orders, maintains documentation across BTS/Precision/Kanban systems, coordinates purchasing, assists with shipping (domestic & international), and keeps inventory records synchronized. The ideal candidate is detail-oriented, reliable, and comfortable working with ERP/MRP tools in a manufacturing environment.
ESSENTIAL DUTIES & RESPONSIBILITIES:
  • Enter and manage sales orders, verify customer details, and update production schedules.
  • Prepare and maintain work orders, routers, and associated documentation.
  • Coordinate with production and shipping to ensure accurate order tracking and timely delivery.
  • Create and manage purchase orders for raw materials and non-inventory items.
  • Support Accounts Receivable by monitoring collections and preparing reports.
  • Handle invoicing, scanning, and electronic recordkeeping in various systems.
  • Maintain office and shop essentials inventory.
  • Assist with domestic and international shipping paperwork and coordination.
  • Performs other duties as assigned.

QUALIFICATIONS:
  • Flexibility and the ability to prioritize new tasks as they come in.
  • Attention to detail and accuracy
  • Time management and excellent communication skills.
  • High School diploma or GED
  • US Person pursuant to ITAR / EAR
  • Good mathematical skills

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