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Office Assistant Jobs in Rutherford, NJ (NOW HIRING)

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Office Assistant

South Plainfield, NJ · On-site

$25/hr

The Board of Elections will require six (6) office assistants during the term of this contract. In an event additional staff is required the County designee will give a week notice to contracted ...

Robert Half

Office Assistant

Manhattan, NY · On-site

$17.10 - $19.80/hr

We are looking for a dependable Office Assistant to support daily operations at a detail-oriented testing site in New York, New York. This Long-term Contract position is ideal for someone who enjoys ...

Duke Ele Services LLC

Office Assistant

Manhattan, NY · On-site

$18.50 - $24.25/hr

... Greet and assist onsite guests Answer inbound telephone calls Develop and implement organized filing systems Perform all other office tasks Qualifications: Previous experience in office ...

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Rogoff & Company

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Business Office Assistant

Manhattan, NY · On-site

$26 - $29/hr

We are a well-established NYC based mid-sized CPA firm and looking for looking for an office assistant to help with the organization and running of the daily administrative operations of the company.

GRACE MEDICAL GROUP LL

Medical Office Assistant

Rahway, NJ

$36.50K - $44.70K/yr

Psychiatrist's Office Office Assistant A psychiatrist's office is seeking a part-time or full-time office assistant. The ideal candidate would have great organizational skills with the ability to ...

Comfort Measures

Office Assistant

New City, NY · On-site

$16.75 - $22/hr

You will assist in all matters relating to the day-to-day Front Office operation. You will maintain the highest level of quality in services. You will help to ensure that Procedures are being adhered ...

Phenom People

Ambulatory Office Assistant II

Manhattan, NY

$18.50 - $24.25/hr

Ambulatory Office Assistant II Are you looking to make a difference by improving the health of our patients? Here you will find an innovative culture that is patient-focused and dedicated to making a ...

Premium Technology

Office Assistant

Manhattan, NY

$18.25 - $24/hr

This includes answering the phone. * Assist CEO with drafting correspondences. * Maintain CEO's ... General office duties, and support any ad hoc duties as required. Qualifications * Strong working ...

CAMPBELL CERTIFIED INC.

Office Assistant

Manhattan, NY · Remote

$35 - $40/hr

Skills & Qualifications Must-Have Proven experience in remote administrative or office assistant roles supporting US‐based teams. Strong proficiency with Microsoft Office (Excel, Word, PowerPoint ...

Comfort Measures

Office Assistant

New City, NY · On-site

$16.75 - $22/hr

You will assist in all matters relating to the day-to-day Front Office operation. You will maintain the highest level of quality in services. You will help to ensure that Procedures are being adhered ...

Beach Lane Management

Office Assistant

Hartsdale, NY

$17.25 - $22.75/hr

We are looking for a clerical assistant / intern for our Hartsdale office. Please include compensation requirements ===== See all of our postings: Employment Type: PART_TIME

Bold Disposal

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Office Assistant

East Orange, NJ · On-site

$22 - $26/hr

Full Fast-Growing Construction Supply Company is seeking a reliable, organized Administrative Assistant to support our office operations and administrative functions. The ideal candidate will be ...

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Bold Disposal

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Office Assistant

East Orange, NJ · On-site

$22 - $26/hr

Full Fast-Growing Construction Supply Company is seeking a reliable, organized Administrative Assistant to support our office operations and administrative functions. The ideal candidate will be ...

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Office Assistant information

See Rutherford, NJ salary details

$10

$19

$25

How much do office assistant jobs pay per hour?

As of May 30, 2026, the average hourly pay for office assistant in Rutherford, NJ is $19.30, according to ZipRecruiter salary data. Most workers in this role earn between $16.44 and $21.59 per hour, depending on experience, location, and employer.

What Does an Office Assistant Do?

As an office assistant, you are responsible for conducting daily administrative tasks in an office environment. You may be asked to answer telephone calls and emails, take messages, schedule appointments, greet customers or clients, make copies, maintain records, and manage office inventory and supplies. Your responsibilities may vary depending on the kind of office you work in, and some jobs may require special skills or education, like medical billing knowledge or experience as a paralegal.

What are the key skills and qualifications needed to thrive as an Office Assistant, and why are they important?

To thrive as an Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and common office equipment is typically required. Excellent communication, time management, and a proactive attitude help you stand out in this role. These skills and qualities ensure efficient office operations, effective support to staff, and a smoothly running workplace.

What are some common challenges faced by Office Assistants, and how can they be effectively managed?

Office Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various staff members. A common challenge is prioritizing tasks efficiently, especially during busy periods or when urgent requests arise. Effective time management, clear communication with supervisors and colleagues, and staying organized with tools like calendars and task lists can help manage these demands. Proactively seeking clarification on priorities and being adaptable to shifting needs are also key to succeeding in this role.

What are office assistants?

Office assistants are administrative professionals who help keep an office running smoothly by performing a variety of clerical and organizational tasks. Their duties often include answering phones, scheduling appointments, filing documents, managing correspondence, and supporting other staff members with day-to-day operations. Office assistants play a crucial role in ensuring that the office operates efficiently and effectively. They may also handle data entry, order supplies, and assist with basic bookkeeping tasks. The specific responsibilities can vary depending on the size and type of the organization.

What is the difference between Office Assistant vs Receptionist?

AspectOffice AssistantReceptionist
Primary RoleSupports administrative tasks, manages files, assists with office operationsGreets visitors, answers phones, manages front desk activities
Required SkillsOrganizational skills, basic computer proficiency, multitaskingCommunication skills, customer service, phone etiquette
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area, customer-facing roles
Common CertificationsNone required, but administrative certifications helpfulNone required, customer service experience preferred

While both roles support office functions, an Office Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. The roles often overlap but serve different focal points within an organization.

More about Office Assistant jobs
What are the most commonly searched types of Office jobs in Rutherford, NJ? The most popular types of Office jobs in Rutherford, NJ are:
What job categories do people searching Office Assistant jobs in Rutherford, NJ look for? The top searched job categories for Office Assistant jobs in Rutherford, NJ are:
What cities near Rutherford, NJ are hiring for Office Assistant jobs? Cities near Rutherford, NJ with the most Office Assistant job openings:
Office Assistant jobs near you
Infographic showing various Office Assistant job openings in Rutherford, NJ as of May 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, 1% Temporary, and 2% Contract. Highlights an 90% Physical, 4% Hybrid, and 6% Remote job distribution, with an average salary of $40,150 per year, or $19.3 per hour.

Office Assistant

Almstead Tree and Shrub Care

New Rochelle, NY • On-site

$20 - $25/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 7 days ago

Job description

About Us

Almstead Tree & Shrub Care is a second-generation, family-owned arboriculture firm serving the NY, NJ, and CT tri-state area since 1964.

As a TCIA-accredited company, we are committed to environmentally responsible practices and to supporting our employees’ professional growth, safety, and quality of life.

We are seeking a detail-oriented and motivated Office Assistant to support daily administrative operations. This role is ideal for a student or early-career professional looking to gain hands-on experience in a fast-paced, professional office environment. The ideal candidate is organized, proactive, and eager to learn.

Key Responsibilities

· Provide general administrative support including filing, scanning, data entry, and document management

· Answer and direct phone calls, emails, and other correspondence

· Assist with scheduling meetings, appointments, and maintaining calendars

· Support customer service efforts by responding to inquiries and directing requests appropriately

· Maintain office supplies inventory and coordinate orders as needed

· Assist with preparing reports, presentations, and internal documents

· Organize and maintain both digital and physical filing systems

· Support special projects and team initiatives as assigned

· Ensure the office environment remains organized and professional

Requirements

Qualifications

· Currently enrolled in or recently graduated from a college or university (preferred for intern role)

· Strong organizational and time management skills

· Excellent written and verbal communication skills

· Proficiency in Microsoft Office (Word, Excel, Outlook); familiarity with Google Workspace is a plus

· Ability to multitask and prioritize in a fast-paced environment

· High level of professionalism and attention to detail

· Positive attitude and willingness to learn

What You’ll Gain

· Hands-on experience in office administration and operations

· Exposure to business processes and professional communication

· Opportunity to work closely with leadership and cross-functional teams

· Mentorship and skill development to support career growth

Benefits

Compensation & Benefits

$20 - $25 / hour

Medical, dental, and vision insurance

401(k) retirement plan

Paid time off

Opportunities for growth and advancement