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Office Administrative Assistant Jobs in Rutherford, NJ

Community Electric

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Office Administrative Assistant

Staten Island, NY · On-site

$20 - $25/hr

... Administrative Assistant/Project Coordinator to perform a variety of administrative and clerical tasks. This role provides support to our managers and employees, assists with daily office needs, and ...

Confidential

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Back Office Administrative Assistant

Secaucus, NJ · On-site

$24/hr

... Administrative Assistant to join our team in Secaucus, NJ. This is a crucial on-site role responsible for the smooth and efficient operation of our office. The successful candidate will manage a wide ...

BHIRED

Administrative Assistant

Newark, NJ · On-site

$50K - $65K/yr

Administrative Assistant A growing company is seeking a full-time, in-office Administrative Assistant to support daily operations with a strong focus on documentation, organization, and accuracy.

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Office Administrative Assistant information

See Rutherford, NJ salary details

$12

$19

$26

How much do office administrative assistant jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for office administrative assistant in Rutherford, NJ is $19.34, according to ZipRecruiter salary data. Most workers in this role earn between $16.44 and $21.59 per hour, depending on experience, location, and employer.

What is an office administrative assistant?

Office Administrative Assistants are professionals who provide support to ensure the smooth operation of an office. Their responsibilities typically include managing schedules, handling correspondence, organizing files, and assisting with various administrative tasks. They may also greet visitors, answer phones, and coordinate meetings or travel arrangements. These assistants play a key role in supporting staff and helping the office function efficiently.

What are some common challenges office administrative assistants face, and how can they effectively manage them?

Office Administrative Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and coordinating meetings. A common challenge is prioritizing tasks under tight deadlines, which can be managed by developing strong organizational and time-management skills. Additionally, they frequently serve as a point of contact for various departments, requiring clear communication and adaptability. Building proficiency with office software and maintaining a proactive approach to problem-solving can help Office Administrative Assistants excel in their role.

What are the key skills and qualifications needed to thrive as an office administrative assistant, and why are they important?

To thrive as an Office Administrative Assistant, strong organizational skills, attention to detail, and basic office software proficiency are essential, often supported by a high school diploma or equivalent. Familiarity with tools like Microsoft Office Suite, office management systems, and sometimes scheduling or bookkeeping software is typically required. Excellent communication, multitasking, and problem-solving abilities distinguish top performers in this role. These skills ensure smooth office operations, effective support for teams, and a professional, efficient work environment.

What is the difference between Office Administrative Assistant vs Receptionist?

AspectOffice Administrative AssistantReceptionist
Primary RoleSupports office operations, manages files, schedules, and correspondenceGreets visitors, answers phones, and handles front desk duties
Required SkillsOrganizational skills, communication, basic office softwareCustomer service, communication, multitasking
Work EnvironmentOffice setting, administrative tasksFront desk, reception area
Common CertificationsAdministrative assistant certification, Microsoft Office skillsCustomer service training, basic computer skills

While both roles support office functions, an Office Administrative Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. Both positions require strong communication skills and familiarity with office software, but the Administrative Assistant often has more responsibilities related to organization and support functions.

More about Office Administrative Assistant jobs

What are popular job titles related to Office Administrative Assistant jobs in Rutherford, NJ?

For Office Administrative Assistant jobs in Rutherford, NJ, the most frequently searched job titles are:

What job categories do people searching Office Administrative Assistant jobs in Rutherford, NJ look for?

The top searched job categories for Office Administrative Assistant jobs in Rutherford, NJ are:

What cities near Rutherford, NJ are hiring for Office Administrative Assistant jobs?

Cities near Rutherford, NJ with the most Office Administrative Assistant job openings:

Office Administrative Assistant jobs near you
Infographic showing various Office Administrative Assistant job openings in Rutherford, NJ as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 10% Part Time, 1% Temporary, and 3% Contract. Highlights an 89% Physical, 5% Hybrid, and 6% Remote job distribution, with an average salary of $40,234 per year, or $19.3 per hour.

Office Administrative Assistant

Community Electric

Staten Island, NY • On-site

$20 - $25/hr

Full-time

Retirement

Posted 9 days ago

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Job description


Role Description We are looking for a responsible Administrative Assistant/Project Coordinator to perform a variety of administrative and clerical tasks. This role provides support to our managers and employees, assists with daily office needs, and manages general administrative activities for the company. Responsibilities include preparing reports and maintaining appropriate filing systems. The ideal candidate will have excellent oral and written communication skills and be able to organize their work using tools like MS Excel and standard office equipment. Previous experience as a Secretary or Executive Administrative Assistant, along with familiarity in the construction industry, is a plus.


Qualifications

  • Candidates should possess strong Administrative Assistance and Clerical Skills to manage daily office tasks, records, and documentation efficiently.
  • Candidates should possess effective Phone Etiquette and Communication skills to interact professionally with customers, vendors, and team members.
  • Candidates should possess Executive Administrative Assistance capabilities to support leadership with scheduling, correspondence, and basic reporting.
  • Candidates should have proficiency with office software (e.g., email, word processing, spreadsheets) and basic data entry skills. Microsoft Office experience preferred.
  • Candidates should demonstrate strong organizational abilities, attention to detail, and time management skills.
  • Previous experience in an office or administrative role, preferably in a service or trades environment, is beneficial.
  • A high school diploma or equivalent is required; additional coursework or certification in office administration is a plus.
  • Ability to work on-site in Staten Island, handle confidential information responsibly, and maintain a professional demeanor.
  • Working knowledge of office equipment, such as printers and fax machines
  • Excellent written and verbal communication skills


Responsibilities

  • Answer and direct incoming phone calls
  • Schedule and coordinate appointments and meetings
  • Draft and distribute emails, memos, letters, faxes, and other correspondence
  • Help prepare regularly scheduled reports
  • Maintain an organized and up-to-date filing system
  • Order office supplies and research vendors for the best deals
  • Keep contact lists current
  • Submit material data sheets and drawings for review
  • Greet and assist visitors
  • Serve as the primary point of contact for internal and external clients
  • Coordinate with executive and senior administrative staff to handle requests from senior management


Job Type: Full-time

Benefits:

  • 401(k)
  • Paid time off

Schedule:

  • 7.5 hour shift
  • Day shift
  • Monday to Friday

Work Location: In person

Company Description

Community Electric INC is a locally owned electrical contractor serving clients in and around New York City. The organization provides reliable electrical solutions for commercial, and industrial customers, emphasizing safety, quality workmanship, and timely service. Team members work in a collaborative environment that supports professional growth and attention to detail. Community Electric INC values integrity, clear communication, and strong customer relationships as core components of its service delivery.