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Operations Administrative Assistant Jobs in Rutherford, NJ

Heartshare

Operations Administrative Assistant

Brooklyn, NY · On-site

$31.86 - $37.36/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Operations Administrative Assistant provides administrative and operational support to the Office of the COO and serves as shared administrative capacity for its departments. The role suits ...

Posted today

AHRC NYC

Administrative Operations Assistant -Bronx

Bronx, NY

$36K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

AHRC NYC is looking to hire an Administrative Operations Assistant (AOA) for their Family and Clinical Services program in the Bronx. Salary : $36,400 per year....plus this position comes with a ...

AHRC NYC

Administrative Operations Assistant -Bronx

Bronx, NY · On-site

$36K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

AHRC NYC is looking to hire an Administrative Operations Assistant (AOA) for their Family and Clinical Services program in the Bronx. Salary: $36,400 per year....plus this position comes with a ...

Protection Technologies LLC

Be Seen First

Operations Administrative & Scheduling Coordinator

Pine Brook, NJ · On-site

$19 - $23/hr

  • Retirement

  • PTO

Scheduling & Operations · Assist scheduler with daily technician jobs and coordinate appointments ... Previous administrative, scheduling, dispatching, customer service, or office experience is ...

TIAA

Administrative Assistant

New York, NY · On-site

$19.75 - $26.50/hr

Provides support for daily Executive operations including meeting arrangements, travel and expenses ... Administrative Assistant, Executive Support Job Summary The Administrative Assistant will provide ...

New

ABR Prospect LLC

Administrative Assistant

New York, NY · On-site

$19.75 - $26.50/hr

Position Overview The Administrative Assistant is responsible for managing front office operations, supporting school leadership, assisting families and staff, and ensuring the center operates ...

Children's Aid

Administrative Assistant

Bronx, NY · On-site

$23.62 - $25.27/hr

Clinic Operations & Administrative Support * Collaborate with health center staff to recall patients requiring medical, dental, or behavioral health services, as applicable. * Assist with clinic ...

TIAA

Administrative Assistant

New York, NY · Hybrid

$19.75 - $26.50/hr

Provides support for daily Executive operations including meeting arrangements, travel and expenses ... Administrative Assistant, Executive Support Job Summary The Administrative Assistant will provide ...

New

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All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in Rutherford, NJ

Operations Administrative Assistant information

See Rutherford, NJ salary details

$13

$23

$37

How much do operations administrative assistant jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for operations administrative assistant in Rutherford, NJ is $23.78, according to ZipRecruiter salary data. Most workers in this role earn between $18.61 and $25.72 per hour, depending on experience, location, and employer.

How much does an operations administrative assistant get paid?

The average salary for an operations administrative assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits such as health insurance and paid time off are often included.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What does an operations administrative assistant do?

An operations administrative assistant provides administrative support to ensure efficient business operations. They handle tasks such as scheduling, data entry, correspondence, and document management, often using office software like Microsoft Office. Strong organizational skills and attention to detail are essential for this role.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What are popular job titles related to Operations Administrative Assistant jobs in Rutherford, NJ?

For Operations Administrative Assistant jobs in Rutherford, NJ, the most frequently searched job titles are:

What job categories do people searching Operations Administrative Assistant jobs in Rutherford, NJ look for?

The top searched job categories for Operations Administrative Assistant jobs in Rutherford, NJ are:

What cities near Rutherford, NJ are hiring for Operations Administrative Assistant jobs?

Cities near Rutherford, NJ with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Rutherford, NJ as of August 2026, with employment types broken down into 81% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $49,471 per year, or $23.8 per hour.

Operations Administrative Assistant

Heartshare

Brooklyn, NY • On-site

$31.86 - $37.36/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 15 hours ago

Posted today

HeartShare Human Services of New York rating

7.0

Company rating: 7.0 out of 10

Based on 9 frontline employees who took The Breakroom Quiz

Job description

The Operations Administrative Assistant provides administrative and operational support to the Office of the COO and serves as shared administrative capacity for its departments. The role suits someone organized and self-directed who can carry a recurring workload across several departments, work from written procedures with limited supervision, raise conflicting requests with their manager rather than absorbing them, and improve the processes they inherit rather than only executing them.
Essential Functions and Primary Responsibilities of Position:
Administrative support to Operations Team
  • Maintain comprehensive and accurate records for the Office of the COO
  • Serve as a point of communication between the Chief of Staff and COO, internal teams, and outside resources
  • Meet regularly with the Chief of Staff to review task status and confirm priorities

Meetings, Events, and Internal Communications
  • Provide town hall production support: build and advance the presentation, set up the virtual meeting including breakout rooms, and record the session
  • Build the Manager Forum deck and consolidate other presenters' slides into a single master deck
  • Provide presentation and logistics support for Leadership Council meetings and the annual leadership retreat
  • Provide on-site, day-of event support, including setup, materials, and run of show
  • Compile the monthly Leadership Council birthday and anniversary list from the maintained Executive Office record, add recognitions to the Leadership Council agenda, and route the list to the staff member who administers recognition gifts
  • Provide administrative support for agency recognition and employee engagement events, including vendor scheduling, invoice processing, and supply ordering

Program and Learning Administration
  • Set up and break down room for new hire orientation on site
  • Book rooms, order supplies, and coordinate logistics for learning sessions delivered at 330 Jay Street

Invoice, Expense, and Procurement Processing
  • Prepare the monthly corporate credit-card reconciliation for the COO's card: assemble the expense sheet, statement, and matched receipts in order; apply nature of expense, budget code, and cost center; route for signature and submit to Fiscal by the monthly due date
  • Process invoices and financial paperwork on behalf of the COO and Chief of Staff
  • Collect and submit credit-card receipts on behalf of supported departments, and maintain a shared receipts folder so receipts are captured at the point of purchase rather than retrieved retroactively
  • Place orders for equipment and supplies through approved vendors and confirm receipt

Vendor, Asset, and Service Coordination
  • Research and coordinate vendors for events and division-wide initiatives inside and outside the office.

Records, Documentation, and Shared Systems
  • Maintain the Operations SharePoint site and landing page as the divisional document home, continuously improve company intranet pages for COO departments.
  • Produce illustrated user guides, process one-pagers, and reference material for staff
  • Document and improve the recurring administrative processes owned by this role, and maintain written procedures so the work is transferable
  • Performs other job-related duties as assigned, consistent with the scope, responsibilities, and level of the position, and in compliance with applicable laws, regulations, and organizational policies.

  • Bachelor's degree from a four-year college, or equivalent experience. required
  • Two or more years of executive or administrative support experience or equivalent.

Knowledge, Skills, and Abilities
  • Proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams
  • Ability to run live virtual meetings, including presenter controls, breakout rooms, and recording
  • SharePoint site and distribution list maintenance
  • Working knowledge of invoice and expense workflow systems, including expense coding, budget codes, and cost centers
  • Strong organizational skills and the ability to prioritize competing requests from multiple senior leaders, and to escalate when priorities conflict
  • Proactivity and self-direction, with initiative to recommend and implement process improvements
  • Discretion, professionalism, and sound judgment with confidential personnel and financial information
  • Strong written and verbal communication and a service-oriented approach to internal partners

Benefits
At HeartShare we offer a comprehensive benefit package based on full-time/part-time status. You can expect:
  • Rewarding Work in a team environment.
  • Paid vacation, sick, personal days, and holidays.
  • 403(B) retirement plans with employer contribution.
  • Health, dental, vision and life insurance.
  • Employee Assistance Program (EAP).
  • Flexible spending account (Dependent Care, Medical, Parking, and Transit).
  • Employee Appreciation Programs and Events.
  • Tuition Assistance Program.
  • Professional Development opportunities.
  • Wellhub Discount
  • Verizon Wireless Discount.
  • BJs Membership discount.
  • Discounts on Broadway tickets, movie tickets, theme parks, sporting events, gift certificates & more

HeartShare is an Equal Opportunity Employer (EOE). If you need to request accommodation during the recruiting process, please reach out to Leaves@heartshare.org.
About Heartshare
Who WE ARE:
For over 150 years, Heartshare has been dedicated to championing and empowering New Yorkers society has too often overlooked and underestimated.
To learn more about HeartShare, please visit our website at www.heartshare.org or Follow us on Twitter LinkedIn YouTube Instagram Facebook
HeartShare Human Services of New York Homepage
HeartShare Human Services of New York nurtures and empowers children and adults with intellectual and developmental disabilities.

What HeartShare Human Services of New York employees say

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