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Office Administrative Assistant Jobs in Rutherford, NJ

InterSystems

Administrative Assistant

New York, NY

$19.75 - $26.50/hr

Manage inventory and procurement of office supplies, furniture, and computer equipment, ensuring a well-stocked and organized workspace. * Assist with onboarding employees including ordering ...

PuroClean

Administrative Assistant

Livingston, NJ · On-site

$22 - $28/hr

Perform general office duties, such as drafting correspondence, filing, and creating reports. All administrative work is processed and documented accurately and timely. Customers, Centers of ...

PuroClean

Administrative Assistant

Livingston, NJ · On-site

$22 - $28/hr

Perform general office duties, such as drafting correspondence, filing, and creating reports. All administrative work is processed and documented accurately and timely. Customers, Centers of ...

Oppenheimer

Office/Administrative Coordinator

New York, NY · On-site

$65K - $70K/yr

Our Investment Banking Business Management Group is actively looking for an Administrative Assistant/Office Manager to join the team in New York. The primary function of this role will be management ...

PRAESUM HEALTHCARE

Administrative Assistant

Clark, NJ · On-site

$18.25 - $24.75/hr

... office duties. Administrative Assistant Requirements: • Candidate must be very organized • High School Diploma or GED • Candidate must be able to handle multiple tasks efficiently and is a very ...

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All JobsOffice Administrative JobsOffice Administrative Assistant JobsOffice Administrative Assistant Jobs in Rutherford, NJ

Office Administrative Assistant information

See Rutherford, NJ salary details

$12

$19

$26

How much do office administrative assistant jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for office administrative assistant in Rutherford, NJ is $19.34, according to ZipRecruiter salary data. Most workers in this role earn between $16.44 and $21.59 per hour, depending on experience, location, and employer.

What is an office administrative assistant?

Office Administrative Assistants are professionals who provide support to ensure the smooth operation of an office. Their responsibilities typically include managing schedules, handling correspondence, organizing files, and assisting with various administrative tasks. They may also greet visitors, answer phones, and coordinate meetings or travel arrangements. These assistants play a key role in supporting staff and helping the office function efficiently.

What are some common challenges office administrative assistants face, and how can they effectively manage them?

Office Administrative Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and coordinating meetings. A common challenge is prioritizing tasks under tight deadlines, which can be managed by developing strong organizational and time-management skills. Additionally, they frequently serve as a point of contact for various departments, requiring clear communication and adaptability. Building proficiency with office software and maintaining a proactive approach to problem-solving can help Office Administrative Assistants excel in their role.

What are the key skills and qualifications needed to thrive as an office administrative assistant, and why are they important?

To thrive as an Office Administrative Assistant, strong organizational skills, attention to detail, and basic office software proficiency are essential, often supported by a high school diploma or equivalent. Familiarity with tools like Microsoft Office Suite, office management systems, and sometimes scheduling or bookkeeping software is typically required. Excellent communication, multitasking, and problem-solving abilities distinguish top performers in this role. These skills ensure smooth office operations, effective support for teams, and a professional, efficient work environment.

What is the difference between Office Administrative Assistant vs Receptionist?

AspectOffice Administrative AssistantReceptionist
Primary RoleSupports office operations, manages files, schedules, and correspondenceGreets visitors, answers phones, and handles front desk duties
Required SkillsOrganizational skills, communication, basic office softwareCustomer service, communication, multitasking
Work EnvironmentOffice setting, administrative tasksFront desk, reception area
Common CertificationsAdministrative assistant certification, Microsoft Office skillsCustomer service training, basic computer skills

While both roles support office functions, an Office Administrative Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. Both positions require strong communication skills and familiarity with office software, but the Administrative Assistant often has more responsibilities related to organization and support functions.

More about Office Administrative Assistant jobs

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The top searched job categories for Office Administrative Assistant jobs in Rutherford, NJ are:

What cities near Rutherford, NJ are hiring for Office Administrative Assistant jobs?

Cities near Rutherford, NJ with the most Office Administrative Assistant job openings:

Office Administrative Assistant jobs near you
Infographic showing various Office Administrative Assistant job openings in Rutherford, NJ as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 10% Part Time, 1% Temporary, and 3% Contract. Highlights an 89% Physical, 5% Hybrid, and 6% Remote job distribution, with an average salary of $40,234 per year, or $19.3 per hour.

Administrative Assistant

InterSystems

New York, NY

$19.75 - $26.50/hr

Full-time

Posted 19 days ago

Job description

With a passion for excellence and a focus on client success, InterSystems provides data management, strategic interoperability, and analytics platforms used in healthcare, financial services, government, and other industries. In selected countries, InterSystems also offers unified healthcare applications, based on its core technologies, that deliver on the promise of connected healthcare. Founded in 1978, InterSystems is a privately held company headquartered in Cambridge, Massachusetts (USA), with offices worldwide, and its products are used daily by millions of people in more than 100 countries. For more information, visit InterSystems.com.

We are seeking a highly organized and proactive full-time Administrative Assistant to join our team. The ideal candidate will have a strong administrative background and be adept at managing office operations, supporting staff, have excellent communication skills, be computer proficient, and have a strong sense of professionalism. This role is pivotal in maintaining an efficient and productive office environment.


Responsibilities:

  • Manage inventory and procurement of office supplies, furniture, and computer equipment, ensuring a well-stocked and organized workspace.
  • Assist with onboarding employees including ordering equipment and organizing workspaces.
  • Coordinate events and travel, including hotel accommodations and flights, in-office meals, lunch and dinner reservations, and meeting arrangements.
  • Assist in processing and tracking expenses for reimbursement including scanning receipts and categorizing expenses.
  • Manage office vendors including maintenance, janitorial, and other service providers.
  • Scan, organize, and distribute incoming mail; manage outgoing mail.
  • Maintain and organize digital files and records, ensuring easy access and efficient data management.
  • Perform bookkeeping tasks such as processing vendor bills, collecting vendor W-9s or other vendor information, communicating with vendors.
  • Assist with HR-related administrative tasks, such as coordinating trainings and other employee-related activities.
  • Support special projects including software transitions and data migration.
  • Create, format, and edit Microsoft Word, Excel, PowerPoint, and/or PDF documents.
  • Reception coverage as needed.

Qualifications:

  • 3-5+ years of office administrative experience
  • Excellent organizational skills
  • Ability to proactively anticipate needs and identify issues
  • Strong verbal and written communication skills
  • Flexibility to handle a variety of tasks and adapt to changing priorities
  • Proficient in Microsoft Office Suite

Employment:

  • Full-time (37.5 hours per week) with competitive compensation.
  • Five day on-site working location at our office 

We are an equal-opportunity employer and do not discriminate because of race, color, religion, sex, national origin, ancestry, marital status, veteran status, age, disability, sexual orientation or gender identity or expression or any other legally protected category. InterSystems is an E-Verify Employer in the United States.

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