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Office Administrative Assistant Jobs in Rutherford, NJ

Bond Health Staffing

Administrative Assistant

Bronx, NY · On-site

$19 - $25.50/hr

Administrative Assistant - School Setting Bronx, NY We are seeking a reliable and organized ... office supplies. - Receives, opens, sorts and distributes incoming mail and packages. - Records ...

Marvel Medical Transport

Be Seen First

Administrative Assistant / Office Assistant

Edison, NJ · On-site

$22 - $25/hr

We are looking for a dependable and motivated Administrative Assistant / Office Assistant to join our team. This is an excellent opportunity for someone looking to start a career in transportation or ...

The Rockridge Group

Administrative Assistant

Hackensack, NJ

$19.75 - $26.50/hr

Seeking an Administrative Assistant for our client's Hackensack, New Jersey Office. Key Responsibilities: * Law firm experience preferred, but not required * Scan and file accounting documents and ...

TIAA

Administrative Assistant

New York, NY · On-site

$19.75 - $26.50/hr

Coordinates overall office functioning through inventory checks, space scheduling, event planning ... Administrative Assistant, Executive Support Job Summary The Administrative Assistant will provide ...

New

TIAA

Administrative Assistant

New York, NY · Hybrid

$19.75 - $26.50/hr

Coordinates overall office functioning through inventory checks, space scheduling, event planning ... Administrative Assistant, Executive Support Job Summary The Administrative Assistant will provide ...

New

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All JobsOffice Administrative JobsOffice Administrative Assistant JobsOffice Administrative Assistant Jobs in Rutherford, NJ

Office Administrative Assistant information

See Rutherford, NJ salary details

$12

$19

$26

How much do office administrative assistant jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for office administrative assistant in Rutherford, NJ is $19.34, according to ZipRecruiter salary data. Most workers in this role earn between $16.44 and $21.59 per hour, depending on experience, location, and employer.

What is an office administrative assistant?

Office Administrative Assistants are professionals who provide support to ensure the smooth operation of an office. Their responsibilities typically include managing schedules, handling correspondence, organizing files, and assisting with various administrative tasks. They may also greet visitors, answer phones, and coordinate meetings or travel arrangements. These assistants play a key role in supporting staff and helping the office function efficiently.

What are the duties of an office administrative assistant?

An office administrative assistant handles tasks such as managing correspondence, scheduling appointments, organizing files, and supporting office operations. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure efficient workflow.

What are the key skills and qualifications needed to thrive as an office administrative assistant, and why are they important?

To thrive as an Office Administrative Assistant, strong organizational skills, attention to detail, and basic office software proficiency are essential, often supported by a high school diploma or equivalent. Familiarity with tools like Microsoft Office Suite, office management systems, and sometimes scheduling or bookkeeping software is typically required. Excellent communication, multitasking, and problem-solving abilities distinguish top performers in this role. These skills ensure smooth office operations, effective support for teams, and a professional, efficient work environment.

What is the difference between Office Administrative Assistant vs Receptionist?

AspectOffice Administrative AssistantReceptionist
Primary RoleSupports office operations, manages files, schedules, and correspondenceGreets visitors, answers phones, and handles front desk duties
Required SkillsOrganizational skills, communication, basic office softwareCustomer service, communication, multitasking
Work EnvironmentOffice setting, administrative tasksFront desk, reception area
Common CertificationsAdministrative assistant certification, Microsoft Office skillsCustomer service training, basic computer skills

While both roles support office functions, an Office Administrative Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. Both positions require strong communication skills and familiarity with office software, but the Administrative Assistant often has more responsibilities related to organization and support functions.

What are some common challenges office administrative assistants face, and how can they effectively manage them?

Office Administrative Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and coordinating meetings. A common challenge is prioritizing tasks under tight deadlines, which can be managed by developing strong organizational and time-management skills. Additionally, they frequently serve as a point of contact for various departments, requiring clear communication and adaptability. Building proficiency with office software and maintaining a proactive approach to problem-solving can help Office Administrative Assistants excel in their role.
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What cities near Rutherford, NJ are hiring for Office Administrative Assistant jobs?

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Office Administrative Assistant jobs near you
Infographic showing various Office Administrative Assistant job openings in Rutherford, NJ as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 10% Part Time, 1% Temporary, and 3% Contract. Highlights an 89% Physical, 5% Hybrid, and 6% Remote job distribution, with an average salary of $40,234 per year, or $19.3 per hour.

Administrative Assistant/Office Manager

Upward On

Manhattan, NY • On-site

$65K - $90K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 27 days ago

Job description

About the Opportunity
Our client is seeking an Administrative Assistant & Office Manager to play a vital role in maintaining the efficiency of daily office operations while providing essential administrative support to a high-performing wealth management team in a hybrid work environment.
This individual will bring confidentiality, initiative, thoughtfulness, and follow-through to their work, ensuring seamless office management while contributing to an exceptional client experience. This is an excellent opportunity to join a close-knit organization that values each team member's contributions and offers long-term professional growth.
About the Company
Our client is an independent, fee-only boutique wealth management, financial planning, and divorce financial planning firm based in New York City. The company is dedicated to providing comprehensive financial advice to women and has built a reputation for delivering exceptional client service.
The organization offers a collaborative, fast-paced environment with a strong commitment to employee development, professional growth, and work-life balance. Team members enjoy a clearly defined career path, ongoing education opportunities, generous benefits, and a hybrid work environment that combines flexibility with meaningful in-person collaboration.
The company embraces a hybrid work model. Employees typically gather in the downtown Manhattan office once each month, with additional in-office collaboration as needed. For this Administrative Assistant & Office Manager position, regular in-office presence is required at least two days per week, with additional in-office days as business needs dictate. Candidates should reside within a reasonable commuting distance of New York City.
Role & Responsibilities
Administrative Support
  • Serve as the primary point of contact for the company by professionally screening and directing phone calls, greeting clients and guests, and preparing meeting materials.
  • Schedule and coordinate meetings for the executive leadership team and financial advisors.
  • Provide executive support to the CEO and firm partners, including:
    • Managing dynamic calendars and coordinating appointments.
    • Supporting the management of high-volume email inboxes to ensure timely communication.
    • Coordinating travel arrangements and accommodations.
    • Handling confidential information with discretion.
  • Route incoming mail and ensure timely distribution.
Office Management
  • Oversee all day-to-day office operations, including office supplies, equipment, vendor relationships, and general office maintenance.
  • Maintain a clean, organized, and professional office environment.
  • Communicate effectively with external vendors and service providers.
  • Liaise with building management as needed.
  • Assist with onboarding new employees by coordinating equipment, system setup, and workspace preparation.
Business Development
  • Assist with implementing business development initiatives and CRM projects that support client acquisition.
  • Coordinate quarterly team meetings and professional development programs.
Client Relations
  • Coordinate ongoing client meeting schedules.
  • Assist with the new client onboarding process.
  • Help ensure an exceptional client experience through professionalism, responsiveness, and attention to detail.
Qualifications
  • Bachelor's degree required.
  • 2-5 years of relevant experience within a client service environment.
  • Excellent written and verbal communication skills.
  • Advanced computer skills with the ability to quickly learn new technologies and software.
  • Highly organized and detail-oriented with a strong sense of urgency.
  • Demonstrated ability to handle confidential information with professionalism and discretion.
  • Collaborative team player who thrives in a project-oriented environment.
Compensation & Benefits
Compensation: $65,000-$90,000 annually, commensurate with experience and qualifications.
Benefits include:
  • Medical, dental, vision, life, AD&D, and long-term disability insurance.
  • Flexible Spending Accounts, short-term disability, legal services, and additional voluntary benefits.
  • Generous profit-sharing plan plus Traditional and Roth 401(k).
  • Tuition reimbursement for Financial Planning programs, professional designations, and examination fees.
  • Stipends for personal laptop, cell phone, internet service, and home office setup.
  • Fully equipped office technology plus additional home office equipment as needed.
  • Monthly educational programs, team activities, happy hours, annual company retreat, and additional employee events.
  • Generous paid vacation, parental leave, sabbaticals for long-tenured employees, and shortened Fridays year-round.
  • Opportunities to participate in charitable initiatives supporting women in need.

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