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Office Administrative Assistant Jobs in Rutherford, NJ

Rutgers University

Administrative Assistant

Newark, NJ · On-site

$52K/yr

  • Medical

  • Dental

  • Life

  • Retirement

  • PTO

Reporting to the Senior Executive Associate, the Administrative Assistant provides confidential general office administrative support to the Office of the Chancellor, Rutgers - Newark, prepares ...

PRAESUM HEALTHCARE

Administrative Assistant

Clark, NJ · On-site

$18.25 - $24.75/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

... office duties. Administrative Assistant Requirements: • Candidate must be very organized • High School Diploma or GED • Candidate must be able to handle multiple tasks efficiently and is a very ...

Ott, Shore & Co., LLC

Be Seen First

Administrative Assistant

Parsippany, NJ · On-site

$20 - $25/hr

  • Medical

  • Life

  • Retirement

  • PTO

This role is ideal for a proactive individual with at least 4 years of Administrative Assistant experience in a tax office. Job Responsibilities: * You will work closely with and report to your ...

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Showing results 21-40

All JobsOffice Administrative JobsOffice Administrative Assistant JobsOffice Administrative Assistant Jobs in Rutherford, NJ

Office Administrative Assistant information

See Rutherford, NJ salary details

$12

$19

$26

How much do office administrative assistant jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for office administrative assistant in Rutherford, NJ is $19.34, according to ZipRecruiter salary data. Most workers in this role earn between $16.44 and $21.59 per hour, depending on experience, location, and employer.

What is an office administrative assistant?

Office Administrative Assistants are professionals who provide support to ensure the smooth operation of an office. Their responsibilities typically include managing schedules, handling correspondence, organizing files, and assisting with various administrative tasks. They may also greet visitors, answer phones, and coordinate meetings or travel arrangements. These assistants play a key role in supporting staff and helping the office function efficiently.

What are the duties of an office administrative assistant?

An office administrative assistant handles tasks such as managing correspondence, scheduling appointments, organizing files, and supporting office operations. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure efficient workflow.

What are the key skills and qualifications needed to thrive as an office administrative assistant, and why are they important?

To thrive as an Office Administrative Assistant, strong organizational skills, attention to detail, and basic office software proficiency are essential, often supported by a high school diploma or equivalent. Familiarity with tools like Microsoft Office Suite, office management systems, and sometimes scheduling or bookkeeping software is typically required. Excellent communication, multitasking, and problem-solving abilities distinguish top performers in this role. These skills ensure smooth office operations, effective support for teams, and a professional, efficient work environment.

What is the difference between Office Administrative Assistant vs Receptionist?

AspectOffice Administrative AssistantReceptionist
Primary RoleSupports office operations, manages files, schedules, and correspondenceGreets visitors, answers phones, and handles front desk duties
Required SkillsOrganizational skills, communication, basic office softwareCustomer service, communication, multitasking
Work EnvironmentOffice setting, administrative tasksFront desk, reception area
Common CertificationsAdministrative assistant certification, Microsoft Office skillsCustomer service training, basic computer skills

While both roles support office functions, an Office Administrative Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. Both positions require strong communication skills and familiarity with office software, but the Administrative Assistant often has more responsibilities related to organization and support functions.

What are some common challenges office administrative assistants face, and how can they effectively manage them?

Office Administrative Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and coordinating meetings. A common challenge is prioritizing tasks under tight deadlines, which can be managed by developing strong organizational and time-management skills. Additionally, they frequently serve as a point of contact for various departments, requiring clear communication and adaptability. Building proficiency with office software and maintaining a proactive approach to problem-solving can help Office Administrative Assistants excel in their role.
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What cities near Rutherford, NJ are hiring for Office Administrative Assistant jobs?

Cities near Rutherford, NJ with the most Office Administrative Assistant job openings:

Office Administrative Assistant jobs near you
Infographic showing various Office Administrative Assistant job openings in Rutherford, NJ as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 10% Part Time, 1% Temporary, and 3% Contract. Highlights an 89% Physical, 5% Hybrid, and 6% Remote job distribution, with an average salary of $40,234 per year, or $19.3 per hour.

Administrative Assistant-Respite Care

Comunilife Inc

Manhattan, NY

$19 - $23.08/hr

Full-time

PTO

Re-posted 26 days ago

Job description

Comunilife is looking for an experienced Administrative Assistant for our Respite Program in Harlem.   The Administrative Assistant is responsible for the office administrative functions program including maintaining and filing all leases and lease renewals, work orders for tenants and facilities, updating the program directory, answering telephones, and typing memorandums. The Administrative Assistant adheres to the office protocols including rent collection, procurement, and petty cash policies; orders program and office supplies, prepares and maintains related program Office reports/records. This position is eligible for Comunilife's generous benefit and paid time off package and has a rate of pay up to $16.92 per hour, based on 40hrs a week.

Essential Duties

  • Screen all incoming calls and respond to routine inquiries.s
  • Prepare minutes of meetings, notices, special reports, correspondence, and packaging of resource material as required, for various program activities.
  • Adhere to all policies including rent collection, procurement, and petty cash custodian.
  • Establish and maintain organized filing systems that record all contracts, proposals program files, correspondence, documents, and reports.
  • Assist in material preparation and logistics for program meetings.
  • Update and maintain various on-site program files and mailing lists. Maintain client
  • entitlements, leases, and other fiscal functions.
  • Review, sort, distribute and respond to daily incoming mail for the Program Director and all
  • staff.
  • Prepare transmittal office supplies and purchases from the hardware stores and other vendors.
  • Follows Comunilife procurement and petty cash procedures.
  • Maintain and track facility and unit work order, and rent collection activities.
  • Prepare the purchase orders for program and office supplies, as needed and client needs as
  • directed by the Program Director.
  • Operate a computer to enter, retrieve, review, or modify data; utilizing word processing,
  • database, and software programs.
  • Enters and updates rent collection entries in a web-based platform and generates reports to ensure 100% accuracy.

Education and Experience Requirement(s)

An Associates Degree in Accounting, Business, Finance, or a related degree from a two-year college or technical school and one year of purchasing and procurement experience and/or training; or equivalent combination of education / experience.  Prefer Bilingual (Spanish).

Comunilife is an EEO employer and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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