ZipRecruiter

Log In

1

Office Assistant Jobs in Decatur, IL (NOW HIRING)

MasTec Inc

Assistant Project Manager

Decatur, IL · On-site

Assistant Project Manager Summary: Assist in the management of multiple projects while providing ... Familiar with Microsoft Office and Timberline * A basic to good understanding of construction means ...

MasTec Inc

Assistant Project Manager

Decatur, IL · On-site

Assistant Project Manager Summary: Assist in the management of multiple projects while providing ... Familiar with Microsoft Office and Timberline * A basic to good understanding of construction means ...

MV Transportation

Administrative Assistant

Decatur, IL · On-site

$17.50 - $23.50/hr

The Administrative Assistant is responsible for accomplishing day to day administrative tasks in a ... MS Office platform and general knowledge of windows-based computer operating systems. * Basic ...

MasTec Inc

Assistant Project Manager

Decatur, IL

Assistant Project Manager Summary: Assist in the management of multiple projects while providing ... Familiar with Microsoft Office and Timberline * A basic to good understanding of construction means ...

MasTec Inc

Assistant Project Manager

Decatur, IL

Assistant Project Manager Summary: Assist in the management of multiple projects while providing ... Familiar with Microsoft Office and Timberline * A basic to good understanding of construction means ...

MasTec Inc

Assistant Project Manager

Decatur, IL · On-site

Assistant Project Manager Summary: Assist in the management of multiple projects while providing ... Familiar with Microsoft Office and Timberline * A basic to good understanding of construction means ...

MasTec Inc

Assistant Project Manager

Decatur, IL

Assistant Project Manager Summary: Assist in the management of multiple projects while providing ... Familiar with Microsoft Office and Timberline * A basic to good understanding of construction means ...

MasTec Inc

Assistant Project Manager

Decatur, IL

Assistant Project Manager Summary: Assist in the management of multiple projects while providing ... Familiar with Microsoft Office and Timberline * A basic to good understanding of construction means ...

MasTec Inc

Assistant Project Manager

Decatur, IL

Assistant Project Manager Summary: Assist in the management of multiple projects while providing ... Familiar with Microsoft Office and Timberline * A basic to good understanding of construction means ...

previous pagenext page

Showing results 21-40

All JobsOffice JobsOffice Assistant JobsOffice Assistant Jobs in Decatur, IL

Office Assistant information

See Decatur, IL salary details

$9

$18

$24

How much do office assistant jobs pay per hour?

As of Aug 6, 2026, the average hourly pay for office assistant in Decatur, IL is $18.37, according to ZipRecruiter salary data. Most workers in this role earn between $15.62 and $20.53 per hour, depending on experience, location, and employer.

What is an office assistant?

Office assistants are administrative professionals who help keep an office running smoothly by performing a variety of clerical and organizational tasks. Their duties often include answering phones, scheduling appointments, filing documents, managing correspondence, and supporting other staff members with day-to-day operations. Office assistants play a crucial role in ensuring that the office operates efficiently and effectively. They may also handle data entry, order supplies, and assist with basic bookkeeping tasks. The specific responsibilities can vary depending on the size and type of the organization.

What does an office assistant do?

As an office assistant, you are responsible for conducting daily administrative tasks in an office environment. You may be asked to answer telephone calls and emails, take messages, schedule appointments, greet customers or clients, make copies, maintain records, and manage office inventory and supplies. Your responsibilities may vary depending on the kind of office you work in, and some jobs may require special skills or education, like medical billing knowledge or experience as a paralegal.

What are some common challenges faced by office assistants, and how can they be effectively managed?

Office Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various staff members. A common challenge is prioritizing tasks efficiently, especially during busy periods or when urgent requests arise. Effective time management, clear communication with supervisors and colleagues, and staying organized with tools like calendars and task lists can help manage these demands. Proactively seeking clarification on priorities and being adaptable to shifting needs are also key to succeeding in this role.

What are the key skills and qualifications needed to thrive as an office assistant, and why are they important?

To thrive as an Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and common office equipment is typically required. Excellent communication, time management, and a proactive attitude help you stand out in this role. These skills and qualities ensure efficient office operations, effective support to staff, and a smoothly running workplace.

What is the difference between Office Assistant vs Receptionist?

AspectOffice AssistantReceptionist
Primary RoleSupports administrative tasks, manages files, assists with office operationsGreets visitors, answers phones, manages front desk activities
Required SkillsOrganizational skills, basic computer proficiency, multitaskingCommunication skills, customer service, phone etiquette
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area, customer-facing roles
Common CertificationsNone required, but administrative certifications helpfulNone required, customer service experience preferred

While both roles support office functions, an Office Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. The roles often overlap but serve different focal points within an organization.

More about Office Assistant jobs
What are the most commonly searched types of Office jobs in Decatur, IL? The most popular types of Office jobs in Decatur, IL are:
What job categories do people searching Office Assistant jobs in Decatur, IL look for? The top searched job categories for Office Assistant jobs in Decatur, IL are:
What cities near Decatur, IL are hiring for Office Assistant jobs? Cities near Decatur, IL with the most Office Assistant job openings:
Office Assistant jobs near you
Infographic showing various Office Assistant job openings in Decatur, IL as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $38,202 per year, or $18.4 per hour.

Certified Medical Assistant - Decatur MOHA

Springfield Clinic

Decatur, IL • On-site

$16.50 - $21.25/hr

Full-time

Re-posted 25 days ago

Springfield Clinic rating

6.7

Company rating: 6.7 out of 10

Based on 59 frontline employees who took The Breakroom Quiz

532nd of 887 rated healthcare providers

Job description

The Certified Medical Assistant is responsible for functioning as an assistant to the physician, optometrist, NP/PA, RN's, and LPN's in the areas of direct and indirect patient care, laboratory procedures, charging and medical records.

Job Relationships

Reports to the Operations Manager

Principal Responsibilities

  • Assist in organizing the nursing station and work area to facilitate good work flow.
  • Organize all written medical information for physician/nurses review and place in the record in correct order.  Proof read appropriate dictation.
  • Assist in answering phones for physician, nurse and receptionist.
  • Schedule appointments effectively and efficiently according to patient needs.
  • Open mail and distribute to appropriate person, file miscellaneous office information, organize all written communication.
  • Order all office supplies utilizing cost containment methods.
  • Order all medical supplies, stock exam rooms, clean according to Infection Control Policies.
  • Follow all Clinic policies including the Nursing Dress Code Policy.  Adhere to clinic performance standards.
  • Interview patient to determine chief complaint and document information in medical record.
  • Take vital signs and document results.
  • May perform office procedures such as but not limited to sterile urine cath, suture removal, staple removal or removal of casts under the direction of a N.P, P.A. or physician.
  • Order diagnostic tests, exams and procedures according to physician's order.
  • Prepare patient for physician exam.
  • Give patients instructions for home care, medications, etc. under N.P., P.A. or physician direction.
  • Give medications orally and subcutaneously under the direction of the N.P., P.A. or physician.
  • Administer allergy injections only under the direct supervision of the physician prescriber of the antigen.
  • Perform pre-certifications/referral for insurance companies as necessary.
  • Provide patient/family education and reinforce all patient teaching under provider's direction.
  • Call in prescriptions to pharmacy, provide patient instructions and document under provider's direction.
  • Schedule procedures/surgeries as necessary.
  • Comply with the Springfield Clinic incident reporting policy and procedures.
  • Adhere to all OSHA and Springfield Clinic training & accomplishments as required per policy.
  • Provide excellent customer service and adhere to Springfield Clinic's Code of Conduct and Ethics Standards.
  • Perform other job duties as assigned.

Education/Experience

  • High School graduate or GED preferred.
  • Graduate of an accredited medical assisting program as required by the certifying body.

Licenses/Certificates

  • Maintain RMA, CMA or NCMA credentials according to requirements established by the certifying body.  
  • Provide copy of credentials to Human Resources prior to expiration of certification period.
  • Must be a registered or certified Medical Assistant through one of the following: American Med Techs (AMT), American Association of Medical Assistants (AAMA), National Center for Competency Testing (NCCT), National Health Career Association (NHA), American Allied Health (AAH) at time of hire, or National Association for Health Professionals (NAHP). 
    • If a different credentialing body is presented it will need reviewed and approved by the Director of Nursing.
  • CPR certification per American Heart Association guidelines required within 30 days of hire date.

Working Environment

  • Works in office setting during the hours the Clinic is available to patients/families.
  • Sitting vs. standing averages to 50-50%.
  • Minimal lifting requirements.  Occasional lifting required for orthopedics, geriatrics and internal medicine.

PHI/Privacy Level

HIPAA1

What Springfield Clinic employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Apply