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Office Assistant Jobs in Decatur, IL (NOW HIRING)

MV Transportation

Administrative Assistant

Decatur, IL

$17.50 - $23.50/hr

Administrative Assistant Job Locations US-IL-Decatur ID 2026-11476 Position Type Regular Full-Time ... MS Office platform and general knowledge of windows-based computer operating systems. * Basic ...

MV Transportation

Administrative Assistant

Decatur, IL · On-site

$17.50 - $23.50/hr

The Administrative Assistant is responsible for accomplishing day to day administrative tasks in a ... MS Office platform and general knowledge of windows-based computer operating systems. * Basic ...

MV Transportation

Administrative Assistant

Decatur, IL · On-site

$17.50 - $23.50/hr

The Administrative Assistant is responsible for accomplishing day to day administrative tasks in a ... MS Office platform and general knowledge of windows-based computer operating systems. * Basic ...

MV Transportation

Administrative Assistant

Decatur, IL

$17.50 - $23.50/hr

The Administrative Assistant is responsible for accomplishing day to day administrative tasks in a ... MS Office platform and general knowledge of windows-based computer operating systems. * Basic ...

Arcosa LWB, LLC

Plant Administrative Assistant

Clinton, IL · On-site

$44K - $55K/yr

The Administrative Assistant supports the day-to-day operations of the manufacturing plant by ... The ideal candidate will be detail-oriented, organized, and comfortable navigating both office and ...

TEAM, Inc.

NDE Assistant

Decatur, IL · On-site

$39.52K - $43.68K/yr

Position Overview: TEAM is seeking an entry-level NDT Assistant to support our certified ... Work Conditions • Position is based out of a TEAM field office or client site location. • Field ...

Aspen Dental

Dental Assistant - Entry Level

Forsyth, IL

$17 - $20/hr

When you join our team as an Entry-Level Dental Assistant , you will have the opportunity to give ... Perform various office tasks as necessary * Collaborate with other members of the dental team to ...

Aspen Dental

Dental Assistant - Entry Level

Forsyth, IL · On-site

$17 - $20/hr

When you join our team as an Entry-Level Dental Assistant , you will have the opportunity to give ... Perform various office tasks as necessary * Collaborate with other members of the dental team to ...

Aspen Dental

Dental Assistant - Entry Level

Forsyth, IL

$17 - $20/hr

When you join our team as an Entry-Level Dental Assistant , you will have the opportunity to give ... Perform various office tasks as necessary * Collaborate with other members of the dental team to ...

WESTCARE INC

Administrative Assistant (50269)

Lincoln, IL · On-site

$15.87 - $18.75/hr

Provide administrative/secretarial support to the assistant program director/supervising clinical ... Must possess strong computer skills, to encompass all Microsoft Office applications * Excellent ...

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How much do office assistant jobs pay per hour?

As of May 31, 2026, the average hourly pay for office assistant in Decatur, IL is $18.37, according to ZipRecruiter salary data. Most workers in this role earn between $15.62 and $20.53 per hour, depending on experience, location, and employer.

What Does an Office Assistant Do?

As an office assistant, you are responsible for conducting daily administrative tasks in an office environment. You may be asked to answer telephone calls and emails, take messages, schedule appointments, greet customers or clients, make copies, maintain records, and manage office inventory and supplies. Your responsibilities may vary depending on the kind of office you work in, and some jobs may require special skills or education, like medical billing knowledge or experience as a paralegal.

What are the key skills and qualifications needed to thrive as an Office Assistant, and why are they important?

To thrive as an Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and common office equipment is typically required. Excellent communication, time management, and a proactive attitude help you stand out in this role. These skills and qualities ensure efficient office operations, effective support to staff, and a smoothly running workplace.

What are some common challenges faced by Office Assistants, and how can they be effectively managed?

Office Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various staff members. A common challenge is prioritizing tasks efficiently, especially during busy periods or when urgent requests arise. Effective time management, clear communication with supervisors and colleagues, and staying organized with tools like calendars and task lists can help manage these demands. Proactively seeking clarification on priorities and being adaptable to shifting needs are also key to succeeding in this role.

What are office assistants?

Office assistants are administrative professionals who help keep an office running smoothly by performing a variety of clerical and organizational tasks. Their duties often include answering phones, scheduling appointments, filing documents, managing correspondence, and supporting other staff members with day-to-day operations. Office assistants play a crucial role in ensuring that the office operates efficiently and effectively. They may also handle data entry, order supplies, and assist with basic bookkeeping tasks. The specific responsibilities can vary depending on the size and type of the organization.

What is the difference between Office Assistant vs Receptionist?

AspectOffice AssistantReceptionist
Primary RoleSupports administrative tasks, manages files, assists with office operationsGreets visitors, answers phones, manages front desk activities
Required SkillsOrganizational skills, basic computer proficiency, multitaskingCommunication skills, customer service, phone etiquette
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area, customer-facing roles
Common CertificationsNone required, but administrative certifications helpfulNone required, customer service experience preferred

While both roles support office functions, an Office Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. The roles often overlap but serve different focal points within an organization.

More about Office Assistant jobs
What are the most commonly searched types of Office jobs in Decatur, IL? The most popular types of Office jobs in Decatur, IL are:
What job categories do people searching Office Assistant jobs in Decatur, IL look for? The top searched job categories for Office Assistant jobs in Decatur, IL are:
What cities near Decatur, IL are hiring for Office Assistant jobs? Cities near Decatur, IL with the most Office Assistant job openings:
Office Assistant jobs near you
Infographic showing various Office Assistant job openings in Decatur, IL as of May 2026, with employment types broken down into 3% As Needed, 91% Full Time, and 6% Part Time. Highlights an 100% In-person job distribution, with an average salary of $38,202 per year, or $18.4 per hour.
Medical Assistant-Certified (CMA), Decatur

Medical Assistant-Certified (CMA), Decatur

Memorial Health

Forsyth, IL

$18.83 - $30.12/hr

Full-time

Posted 14 days ago

Memorial Health rating

6.9

Company rating: 6.9 out of 10

Based on 168 frontline employees who took The Breakroom Quiz

446th of 864 rated healthcare providers

Job description

USD $18.83/Hr.
USD $30.12/Hr.

***Sign-On Bonus Offered***

A Certified Medical Assistant performs a wide variety of activities which may include both direct patient care activities for the clinic’s patients of all ages, as well as business office functions, depending on the size of the assigned clinic. All patient care is provided under the direct supervision of the physician and/or mid-level provider. 

To review Memorial's Benefits click here: Benefits - Memorial HR


Licensure/Certification/Registry:

  • Valid certification as a certified medical assistant (CMA) is required through one of the following:
    • Certified Medical Assistant (CMA) through American Association of Medical Assistants (AAMA) or
      • Assessment-Based Recognition in Order Entry (ABR-OE) through the AAMA
    • Registered Medical Assistant (RMA) through American Medical Technologists (AMT) or
    • Certified Clinical Medical Assistant (CCMA) through National HealthCareer Association (NHA) or
    • Medical Assistant (NCMA) through National Center for Competency Testing (NCCT) or
    • ARMA with proof of graduation through accredited program
    • Nationally Registered CMA (NRCMA) or Nationally Registered Certified Advanced MA through National Association for Health Professionals (NAHP)
  • Maintains certification as required through AAMA, AMT, NHA, ARMA, NCCT or NAHP guidelines.
  • Valid CPR certification required.

Experience:

  • Prior computer experience required.
  • Previous clinic experience preferred.

Other Knowledge/Skills/Abilities:

  • Candidates must successfully pass the following assessments during the interview process in order to be further considered for this position:  Listening Skills, Data Entry, and Medical Spelling.

  1. Assists healthcare providers with the patient care process in person, and over the telephone. Practices within scope and current standards of care. Responsible for customer satisfaction.
  1. Provides direct patient care that may include working with patients of all ages, in person and over the phone, completing tasks involving the use of assessment, planning, intervention and evaluation skills, and administration of prescribed medications and treatments. All patient care is provided under the direct supervision of the physician and/or mid-level provider.
  1. Documents according to scope and current standard of care.
  1. Accountable for achieving quality standards. Assists in various aspects of patient flow process including, but not limited to performing front office reception and billing office duties, securing/stocking necessary supplies, preparing exam room and patient for examination, assisting the provider with the exam or procedure, and cleaning/disinfecting exam/treatment area after use, performing various laboratory duties.
  1. Responsible for several tasks related to the paper flow through office. This aspect may include, but is not limited to, working with incoming mail and faxed correspondence, assisting in scanning correspondence and paper medical records and conducting quality assurance.   
  1. Assists with various aspects of diagnostic testing including obtaining and/or preparing specimens, labeling/recording, and communicating results. Performs miscellaneous CLIA-waived testing. May perform EKG’s/rhythm strips, spirometry, pulse oximetry, nebulizers, as well as other testing outlined by the provider. 
  1. Complies with all clinic policies and procedures including, but not limited to blood borne pathogens, chemical safety, laboratory, administrative, and corporate compliance. Applies the Minimum Necessary Standard when accessing protected health information. 
  1. Assists in the clinic financial performance in ways which may include, depending on setting: careful use of resources including supplies, equipment, and time; assisting in the collection of upfront copays; ensuring that patients present for check-out; noting when contact or insurance information does not appear current or correct; following policy related to bad debt situations. Obtains appropriate insurance referrals and pre-certifications. 
  1. Demonstrates support for and participates in accomplishing team goals and objectives.
  1. Performs other related work as required or requested.

*For questions, please email Rapps.Nick@mhsil.com*

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