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Multi State Payroll Specialist Jobs (NOW HIRING)

The Hill Group

Payroll Specialist

Franklin Park, IL · On-site

$23.25 - $31.75/hr

Review payroll data for accuracy, focusing on multi-state and union-specific issues. * Collaborate with the Payroll Manager to ensure payroll is processed accurately and on time. * Assist payroll ...

New

Comploy

Payroll Specialist

Denver, CO

$24.25 - $33/hr

Payroll Specialist Location: In-office Reports to: Lead Account Manager Employment Type: Full-Time, ... Strong working knowledge of federal and multi-state payroll tax regulations * High level of ...

Kirsch CPA Group

Payroll Specialist

Hamilton, OH · On-site +1

$24 - $30/hr

Payroll Specialist - Multi-State Payroll | Payroll Tax Compliance On-Site - (This role is NOT available for a full-remote roll) This position is available for Full-Time (40 hours/week | Monday-Friday ...

Search Solution Group

Be Seen First

Payroll Specialist

Bala Cynwyd, PA · On-site

$80K - $100K/yr

Internal Description Role Overview - Payroll Specialist (2 Openings) * Hiring manager: Allison ... Full-cycle payroll processing (multi-state) * Partner closely with: * * Benefits (eligibility, pay ...

New

Robert Half

Payroll Specialist

Newington, CT · On-site

$23.50 - $31.75/hr

Payroll Specialist Location: Newington, CT A growing national company in Newington is looking to ... Process payroll and timekeeping transactions accurately and on schedule- processing multi-state ...

Comploy

Payroll Specialist

Denver, CO · On-site

$65K - $70K/yr

Payroll Specialist Location: In-office Reports to: Lead Account Manager Employment Type: Full-Time, ... Strong working knowledge of federal and multi-state payroll tax regulations * High level of ...

VALUE STAFFING RESOURCE GROUP

Payroll Specialist

Columbia, SC

$19.25 - $26.25/hr

Payroll Specialist Looking for an experienced Payroll Specialist to work for an outstanding company ... Processing of multi-state payroll *Imports and exports of excel data *Reconciliations *Data entry ...

French & Parrello

Payroll Specialist

Wall, NJ · On-site

$24.25 - $33/hr

The Payroll Specialist will be responsible for managing full-cycle, multi-state biweekly payroll for more than 300 employees while ensuring accuracy, compliance, confidentiality, and timely ...

VALUE STAFFING RESOURCE GROUP

Payroll Specialist

Tampa, FL

$22.25 - $30.25/hr

Payroll Specialist Looking for an experienced Payroll Specialist to work for an outstanding company ... Processing of multi-state payroll *Imports and exports of excel data *Reconciliations *Data entry ...

Addison Group

Payroll Specialist

Tulsa, OK · On-site

$60K - $65K/yr

Payroll Specialist Location (city, state): Tulsa, Oklahoma Assignment Type: Direct Hire Pay: $60 ... Process biweekly, multi-state payroll and reconcile payroll prior to transmission to ADP. * Process ...

Addison Group

Payroll Specialist

Tulsa, OK · On-site

$60K - $65K/yr

Payroll Specialist Location (city, state): Tulsa, Oklahoma Assignment Type: Direct Hire Pay: $60 ... Process biweekly, multi-state payroll and reconcile payroll prior to transmission to ADP. * Process ...

ProPayHR

Payroll Specialist

Evanston, IL · Hybrid

$22.50 - $30.50/hr

Experience in Payroll Processing within a Multi-State Environment is required. This is the key to ... We're looking for a Payroll Specialist who knows the ins and outs of multi-state payroll and takes ...

Addison Group

Payroll Specialist

Anaheim, CA · On-site

$30 - $36/hr

Position Title: Payroll Specialist Location: Anaheim, CA (On-site) Assignment Type: Temp-to ... This role will support high-volume, multi-state payroll operations and requires a strong ...

Astrix Inc

Payroll Specialist

Orange, CA · On-site

$25 - $34.25/hr

Direct Hire Salary: $85,000-$95,000 annually (Plus 5% bonus) The Payroll Specialist is responsible for the accurate and timely processing of multi-state payroll while ensuring compliance with federal ...

Addison Group

Payroll Specialist I

San Antonio, TX · On-site

$22 - $25/hr

Job Title: Payroll Specialist I Location: San Antonio, Texas Job Type: Contract to Hire ... Prepare and process multi-state weekly, bi-weekly, and special full-cycle payrolls * Monitor ...

New

Addison Group

Payroll Specialist

Anaheim, CA · On-site

$30 - $36/hr

Position Title: Payroll Specialist Location: Anaheim, CA (On-site) Assignment Type: Temp-to ... This role will support high-volume, multi-state payroll operations and requires a strong ...

Comploy

Payroll Specialist

Denver, CO · On-site

$24.50 - $33.25/hr

As a Payroll Specialist, you won't just be pushing buttons; you'll be a vital partner to our ... multi-state payroll tax regulationsHigh level of accuracy and attention to detail with strong ...

Thomas Edwards Group

Payroll Specialist

Fort Worth, TX · On-site

$80K - $85K/yr

Payroll Specialist 10684 We are seeking a detail-oriented and growth-minded Payroll Specialist ... Handle multi-state payroll tax compliance, filings, and payroll tax research * Partner with HR and ...

Robert Half

Payroll Specialist

Somerset, NJ · On-site

$31.66 - $36.66/hr

We are looking for a Payroll Specialist to join a manufacturing organization in Bridgewater, New ... Administer multi-state payroll activities in compliance with applicable federal, state, and local ...

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Multi State Payroll Specialist information

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$15

$27

$39

How much do multi state payroll specialist jobs pay per hour?

As of Aug 31, 2026, the average hourly pay for multi state payroll specialist in the United States is $27.40, according to ZipRecruiter salary data. Most workers in this role earn between $22.60 and $30.77 per hour, depending on experience, location, and employer.

What is a multi state payroll specialist?

A Multi State Payroll Specialist is a payroll professional responsible for processing and managing payroll for employees across multiple states. Their duties include ensuring compliance with varying state tax laws, wage and hour regulations, and reporting requirements. They also handle deductions, garnishments, and benefits administration, making sure employees are paid accurately and on time. This role requires a strong understanding of multi-state payroll regulations and excellent attention to detail.

What are the key skills and qualifications needed to thrive as a multi state payroll specialist?

To thrive as a Multi State Payroll Specialist, you need a solid understanding of payroll regulations, tax laws across different states, and experience with payroll processing, typically supported by a degree in accounting or related field. Proficiency with payroll software such as ADP, Paychex, or Workday, as well as familiarity with timekeeping and HRIS systems, is essential. Strong attention to detail, problem-solving skills, and effective communication are crucial soft skills for managing complex payroll issues and collaborating with diverse teams. These skills ensure accurate, timely payroll processing and legal compliance, minimizing errors and supporting organizational efficiency.

What are some common challenges faced by a multi state payroll specialist, and how can they be addressed?

Multi State Payroll Specialists often encounter challenges related to varying state tax laws, compliance requirements, and differing deadlines. Navigating these complexities requires staying up-to-date with each state's payroll regulations and maintaining meticulous records to ensure accuracy. Collaboration with HR, finance, and external vendors is essential to resolve discrepancies and implement best practices. Leveraging robust payroll software and regularly attending compliance training can help specialists manage these challenges effectively.

What is the difference between Multi State Payroll Specialist vs Payroll Coordinator?

AspectMulti State Payroll SpecialistPayroll Coordinator
CredentialsPayroll certifications, HR knowledgeBasic payroll experience, HR familiarity
Work EnvironmentCorporate, multi-location companiesHR or payroll departments, office settings
Industry UsageUsed across industries with multi-state operationsCommon in small to medium businesses
Primary FocusManaging payroll across multiple states, complianceProcessing payroll, data entry, employee inquiries

The Multi State Payroll Specialist focuses on managing payroll processes across multiple states, ensuring compliance with varying state laws. In contrast, a Payroll Coordinator handles payroll processing and employee inquiries within a single location or company. While both roles require payroll knowledge, the specialist's role involves more complex multi-state regulations and certifications.

How much does a multi state payroll specialist get?

A multi state payroll specialist typically earns between $50,000 and $70,000 annually, depending on experience, location, and company size. Salaries can vary based on certifications like payroll certifications and proficiency with payroll software such as ADP or Paychex.

How to handle multi-state payroll as a Multi State Payroll Specialist?

A Multi State Payroll Specialist manages payroll across multiple states by understanding each state's tax laws, wage laws, and reporting requirements. They use payroll software to ensure accurate calculations, deductions, and compliance, often staying updated on changing regulations and maintaining detailed records for each jurisdiction.
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Multi State Payroll Specialist jobs near you
Infographic showing various Multi State Payroll Specialist job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 70% Full Time, 25% Part Time, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $56,982 per year, or $27.4 per hour.

Payroll Specialist

The Hill Group

Franklin Park, IL • On-site

$23.25 - $31.75/hr

Other

Posted 3 days ago

New

Job description

Summary:


The Payroll Specialist within the Hill Mechanical Corporation (“HMC”) division of Hill Group (“Hill”) will be responsible for assisting our Payroll Manager in processing payroll across a multi-state, multi-union company. The Payroll Specialist will become familiar with all collective bargaining agreements (CBAs), and have an understanding of federal, state, local and union payroll laws and regulations.

Key Responsibilities:


  • Review payroll data for accuracy, focusing on multi-state and union-specific issues.
  • Collaborate with the Payroll Manager to ensure payroll is processed accurately and on time.
  • Assist payroll manager with processing of weekly/bimonthly payroll for approximately 1,300 employees across five legal entities.
  • Ensure compliance with multi-state and local payroll laws, union agreements, and company policies.
  • Assist in answering payroll questions from employees in a timely and accurate manner. 
  • Setup new employees in the system & process terminations and layoff checks. 
  • Assist in the preparation and filing of payroll-related reports, including taxes, deductions, union reporting, and garnishments.
  • Prepare and submit monthly worker’s compensation/general liability report to insurance carrier and prepare annual worker’s compensation/general liability audit reconciliation.
  • Address payroll discrepancies and resolve employee payroll inquiries promptly.
  • Stay updated on federal, state, and local payroll regulations and ensure all processes are in compliance.
  • Assist in the preparation and uploading of certified payroll reports.
  • Review new job setup with respect to payroll compliance.
  • All other duties as assigned.

Experience and Qualifications:


  • High school diploma or general education degree (GED) required, Associates degree preferred
  • 5 years minimum experience, union environment preferred.
  • Proficiency in all Microsoft Office Suite (Word, Excel, Outlook, Project, and PowerPoint).
  • Proven experience as a Payroll Specialist or in a similar payroll processing role, preferably in the construction or union specific industries.
  • Experience with multi-state payroll and union payroll processing.
  • Familiarity with payroll software; experience with COINS ERP system is a plus.
  • Strong knowledge of federal, state, and local payroll regulations, including multi-state payroll tax laws and compliance with CBAs.
  • Excellent organizational skills with the ability to handle multiple payroll entities and deadlines.
  • Attention to detail and problem-solving abilities.
  • Strong communication and collaboration skills, with a customer service mindset.