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Medical Spa Office Manager Jobs (NOW HIRING)

High End Hiring

Spa Office Manager

Manhattan, NY · On-site

$60K - $70K/yr

Spa Office Manager - Luxury Skincare Spa $60,000-$70,000 Salary + Generous Bonus System | 40 Hours/Week | One Weekend Day Join our luxurious spa as a Spa Office Manager and take a leadership role in ...

High End Hiring

Spa Office Manager

Manhattan, NY · On-site

$60K - $70K/yr

Spa Office Manager - Luxury Skincare Spa $60,000-$70,000 Salary + Generous Bonus System 40 Hours/Week One Weekend Day Join our luxurious spa as a Spa Office Manager and take a leadership role in ...

High End Hiring

Spa Office Manager

New York, NY

$60K - $70K/yr

Spa Office Manager - Luxury Skincare Spa $60,000-$70,000 Salary + Generous Bonus System | 40 Hours/Week | One Weekend Day Join our luxurious spa as a Spa Office Manager and take a leadership role in ...

VIVA DAY SPA + MED SPA

Medical Spa Manager

Austin, TX · On-site

$55K - $65K/yr

Med Spa Manager Making People Feel Better Inside and Out About Viva Viva Day Spa + Med Spa was founded in Austin in 2005 by three women with a simple belief: when you take exceptional care of people ...

VIVA DAY SPA + MED SPA

Medical Spa Manager

Austin, TX · On-site

$55K - $65K/yr

Med Spa Manager Making People Feel Better Inside and Out About Viva Viva Day Spa + Med Spa was founded in Austin in 2005 by three women with a simple belief: when you take exceptional care of people ...

TRANQUILITY AESTHETICS PLLC

Office Manager

Lexington, KY · On-site

$16 - $22/hr

Office Manager (Medical Spa Experience Preferred) Location: Tranquility Aesthetics Job Type: Full-Time About Us: Tranquility Aesthetics is a growing medical spa dedicated to providing high-quality ...

TRANQUILITY AESTHETICS PLLC

Office Manager

Lexington, KY · On-site

$16 - $22/hr

Office Manager (Medical Spa Experience Preferred) Location: Tranquility Aesthetics Job Type: Full-Time About Us: Tranquility Aesthetics is a growing medical spa dedicated to providing high-quality ...

White Diamond Dental

Front Office Manager

Monument, CO · On-site

$20 - $30/hr

Front Office Manager - Dental & Med Spa Pay: Based on relevant experience $20-30.00 per hour We're searching for a Front Office Manager who's excited to play a key role in helping our growing dental ...

V/O Med Spa

Med Spa Assistant Manager

East Northport, NY

$45K - $50K/yr

VIO Med Spa is gearing up for it's second location on Long Island and looking to grow it's management team! Who is VIO: VIO Med Spa is an all-inclusive, luxury medical spa that provides unparalleled ...

New

Biogenyx LLC

Be Seen First

Med Spa Clinic Manager

Houston, TX · On-site

$70K/yr

... office management, staff coordination, and patient experience. This role combines administrative leadership with customer service in order to help support in a fast-growing med spa environment. ⸻ ...

VIO Med Spa

Med Spa Manager

Woodbridge, VA · On-site

$60K - $105K/yr

Spa Manager Services Reports to: Owner/Franchisee Coordinate Positions: Spa Manager works closely with a Collaborating Physician, Nurse, Nurse Practitioner, Physician's Assistant, Esthetician, Spa ...

VIO Med Spa

Multi-Unit Med Spa Manager

Woodbridge, VA · On-site

$75K - $115K/yr

Multi-Unit Med Spa Manager Reports to: Owner/Franchisee Coordinate Positions: Spa Manager works closely with a Collaborating Physician, Nurse, Nurse Practitioner, Physician's Assistant, Esthetician ...

Diamond Accelerator

Med Spa Manager

Tacoma, WA · On-site

$63K - $85K/yr

Med Spa Manager Steilacoom, WA Schedule: Full-Time | On-site Compensation: $55k plus performance bonus About the Role We are seeking an experienced and highly organized Med Spa Manager to lead day-to ...

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Medical Spa Office Manager information

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$27.5K

$56.1K

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How much do medical spa office manager jobs pay per year?

As of Jul 17, 2026, the average yearly pay for medical spa office manager in the United States is $56,076.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,000.00 and $65,000.00 per year, depending on experience, location, and employer.

What are some common challenges faced by a Medical Spa Office Manager, and how can they overcome them?

Medical Spa Office Managers often encounter challenges such as balancing administrative duties with client satisfaction, managing staff schedules, and ensuring regulatory compliance. To overcome these, it’s important to develop strong organizational systems, maintain open communication with both clients and staff, and stay updated on industry regulations. Proactively addressing conflicts and fostering a positive team environment also go a long way in ensuring smooth operations and high-quality service delivery.

What are the key skills and qualifications needed to thrive as a Medical Spa Office Manager, and why are they important?

To thrive as a Medical Spa Office Manager, you need strong organizational skills, experience in office administration, and often a background in healthcare management or business. Familiarity with scheduling software, electronic medical records (EMR), and POS systems, as well as certifications in medical office management, are typically valuable. Excellent communication, customer service, and leadership abilities help you build rapport with clients and effectively manage staff. These skills ensure efficient operations, regulatory compliance, and a positive client experience in a competitive spa environment.

What does a Medical Spa Office Manager do?

A Medical Spa Office Manager oversees the daily operations of a medical spa, ensuring a smooth and efficient workflow. Their responsibilities include managing staff schedules, handling client inquiries, maintaining records, ensuring compliance with healthcare regulations, and supporting marketing efforts. They play a key role in providing excellent customer service and coordinating between medical professionals and administrative staff to deliver a positive client experience.
More about Medical Spa Office Manager jobs
What cities are hiring for Medical Spa Office Manager jobs? Cities with the most Medical Spa Office Manager job openings:
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What job categories do people searching Medical Spa Office Manager jobs look for? The top searched job categories for Medical Spa Office Manager jobs are:
Medical Spa Office Manager jobs near you
Infographic showing various Medical Spa Office Manager job openings in the United States as of July 2026, with employment types broken down into 85% Full Time, 13% Part Time, 1% Temporary, and 1% Contract. Highlights an 86% Physical, 1% Hybrid, and 13% Remote job distribution, with an average salary of $56,076 per year, or $27 per hour.

Medical Spa Office Manager

SPECTRUM HEALTHCARE SOLUTIONS

Oklahoma City, OK • On-site

Full-time

PTO

Posted 7 days ago

Job description

The office manager is responsible for facilitating the daily operations of the medical spa, ensuring that all staff members are performing their jobs effectively and that all clients are receiving quality service in a clean and safe environment. Other essential functions of this role include accounting tasks such as managing payroll and vendor payments, tracking all incoming and outgoing inventory, generating financial reports and preparing weekly bank deposits. The office manager partners with the Director of Operations, Medical Director & Owners on various business development tasks to ensure the continued growth and efficiency of the business.

ESSENTIAL FUNCTIONS:

Supervise employees and monitor attendance to ensure that all daily functions are performed in accordance with our standards, policies and procedures. Maintain a favorable working relationship with all employees to foster and promote a cooperative and harmonious work environment which will be conducive to maximizing employee morale, productivity and efficiency.

Establish and maintain rapport with clients, assuring they are experiencing the highest level of customer service. Respond to any complaints, taking prompt corrective action where necessary to turn dissatisfied clients into return clients. Keep management team promptly and fully informed of any pertinent issues.

Partner and collaborate with Director of Operations, Medical Director and Owners on various business development tasks, such as, setting & tracking financial goals, and developing and maintaining a yearly budget. Complete job responsibilities and performance objectives in a timely and effective manner and in accordance with all policies and procedures.

MANAGEMENT/ADMINISTRATIVE:

Meet with prospective employees during the interviewing and hiring process. Meet with and counsel employees as needed to promote a productive and supportive work environment, leadership and guidance. May be directly involved in employee evaluations, as well as the disciplining or terminating of employees.

Manage financial and personnel-related administrative duties, including, payroll, tip checks, opening and distributing mail & ensuring utility and vendor payments are completed accurately and on time. Review employee time cards for accuracy, requested days off, or paid holidays and adjust if needed. Track staff PTO days in shared Google drive.

Prepare weekly bank deposits for both locations if needed. Track and maintain petty cash supply, documenting any transactions and balancing cash drawer each week. Communicate regularly with bookkeeper on any cash transactions.

Responsible for tracking, managing and purchasing all inventory, and ensuring new and incoming products are added into Square & Aesthetics Pro. Document updated inventory in shared Google drive each month. Review clinic schedule periodically to assure all appointments are scheduled correctly and necessary supplies/products are in stock.

Work with Director to create a structured business plan every month to hit sales goals. Prepare agenda, reports, and any other pertinent data for management group meetings. Maintain a working knowledge of COGS on all products and procedures and strive to minimize costs of supplies and maximize profitability.

MINIMUM QUALIFICATIONS:

High school graduate or equivalent

1-2 years management experience (preferred)

Ability to multi-task and prioritize daily duties and assigned tasks

Schedule:

  • Monday to Friday
  • Weekends as needed

Work Location: In person

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