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Medical Spa Office Manager Jobs (NOW HIRING)

TRANQUILITY AESTHETICS PLLC

Office Manager

Lexington, KY · On-site

$16 - $22/hr

  • Dental

  • Vision

  • PTO

Office Manager (Medical Spa Experience Preferred) Location: Tranquility Aesthetics Job Type: Full-Time About Us: Tranquility Aesthetics is a growing medical spa dedicated to providing high-quality ...

TRANQUILITY AESTHETICS PLLC

Office Manager

Lexington, KY · On-site

$16 - $22/hr

  • Dental

  • Vision

  • PTO

Office Manager (Medical Spa Experience Preferred) Location: Tranquility Aesthetics Job Type: Full-Time About Us: Tranquility Aesthetics is a growing medical spa dedicated to providing high-quality ...

JUN FACE SPA

Med Spa Manager

Reno, NV · On-site

$25 - $30/hr

Med Spa Manager Location: [Reno, NEVADA] Position: Full-Time About Us Face to Face Spa is a Med Spa leading provider of advanced skincare and wellness treatments, dedicated to delivering exceptional ...

JUN FACE SPA

Med Spa Manager

Reno, NV · On-site

$25 - $30/hr

  • Medical

  • Retirement

Health insurance Med Spa Manager Location: [Reno, NEVADA] Position: Full-Time About Us Face to Face Spa is a Med Spa leading provider of advanced skincare and wellness treatments, dedicated to ...

VIO Med Spa

Med Spa Manager

Woodbridge, VA · On-site

$60K - $105K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Spa Manager Services Reports to: Owner/Franchisee Coordinate Positions: Spa Manager works closely with a Collaborating Physician, Nurse, Nurse Practitioner, Physician's Assistant, Esthetician, Spa ...

JUN FACE SPA

Med Spa Manager

Reno, NV · On-site

$25 - $30/hr

Med Spa Manager Location: [Reno, NEVADA] Position: Full-Time About Us Face to Face Spa is a Med Spa leading provider of advanced skincare and wellness treatments, dedicated to delivering exceptional ...

Renew Beauty

Medical Spa Consultant

Dallas, TX · On-site

$16 - $18/hr

  • Retirement

  • PTO

Medical Spa Consultant (Client Consultant Specialist) position for a luxury Med Spa with locations ... Client Relationship Management: Build trust and rapport, acting as the primary point of contact for ...

Renew Beauty

Medical Spa Consultant

Dallas, TX

$16 - $18/hr

  • Retirement

  • PTO

Medical Spa Consultant (Client Consultant Specialist)position for a luxury Med Spa with locations ... Client Relationship Management:Build trust and rapport, acting as the primary point of contact for ...

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Medical Spa Office Manager information

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$27.5K

$56.1K

$82K

How much do medical spa office manager jobs pay per year?

As of Aug 19, 2026, the average yearly pay for medical spa office manager in the United States is $56,076.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,000.00 and $65,000.00 per year, depending on experience, location, and employer.

What does a medical spa office manager do?

A Medical Spa Office Manager oversees the daily operations of a medical spa, ensuring a smooth and efficient workflow. Their responsibilities include managing staff schedules, handling client inquiries, maintaining records, ensuring compliance with healthcare regulations, and supporting marketing efforts. They play a key role in providing excellent customer service and coordinating between medical professionals and administrative staff to deliver a positive client experience.

What are some common challenges faced by a medical spa office manager, and how can they overcome them?

Medical Spa Office Managers often encounter challenges such as balancing administrative duties with client satisfaction, managing staff schedules, and ensuring regulatory compliance. To overcome these, it’s important to develop strong organizational systems, maintain open communication with both clients and staff, and stay updated on industry regulations. Proactively addressing conflicts and fostering a positive team environment also go a long way in ensuring smooth operations and high-quality service delivery.

What are the key skills and qualifications needed to thrive as a medical spa office manager, and why are they important?

To thrive as a Medical Spa Office Manager, you need strong organizational skills, experience in office administration, and often a background in healthcare management or business. Familiarity with scheduling software, electronic medical records (EMR), and POS systems, as well as certifications in medical office management, are typically valuable. Excellent communication, customer service, and leadership abilities help you build rapport with clients and effectively manage staff. These skills ensure efficient operations, regulatory compliance, and a positive client experience in a competitive spa environment.
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What states have the most Medical Spa Office Manager jobs?

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Medical Spa Office Manager jobs near you
Infographic showing various Medical Spa Office Manager job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 15% Part Time, and 7% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $56,076 per year, or $27 per hour.

Medical Spa Office Manager

SPECTRUM HEALTHCARE SOLUTIONS

Oklahoma City, OK • On-site

Full-time

PTO

Re-posted 10 days ago

Job description

The office manager is responsible for facilitating the daily operations of the medical spa, ensuring that all staff members are performing their jobs effectively and that all clients are receiving quality service in a clean and safe environment. Other essential functions of this role include accounting tasks such as managing payroll and vendor payments, tracking all incoming and outgoing inventory, generating financial reports and preparing weekly bank deposits. The office manager partners with the Director of Operations, Medical Director & Owners on various business development tasks to ensure the continued growth and efficiency of the business.

ESSENTIAL FUNCTIONS:

Supervise employees and monitor attendance to ensure that all daily functions are performed in accordance with our standards, policies and procedures. Maintain a favorable working relationship with all employees to foster and promote a cooperative and harmonious work environment which will be conducive to maximizing employee morale, productivity and efficiency.

Establish and maintain rapport with clients, assuring they are experiencing the highest level of customer service. Respond to any complaints, taking prompt corrective action where necessary to turn dissatisfied clients into return clients. Keep management team promptly and fully informed of any pertinent issues.

Partner and collaborate with Director of Operations, Medical Director and Owners on various business development tasks, such as, setting & tracking financial goals, and developing and maintaining a yearly budget. Complete job responsibilities and performance objectives in a timely and effective manner and in accordance with all policies and procedures.

MANAGEMENT/ADMINISTRATIVE:

Meet with prospective employees during the interviewing and hiring process. Meet with and counsel employees as needed to promote a productive and supportive work environment, leadership and guidance. May be directly involved in employee evaluations, as well as the disciplining or terminating of employees.

Manage financial and personnel-related administrative duties, including, payroll, tip checks, opening and distributing mail & ensuring utility and vendor payments are completed accurately and on time. Review employee time cards for accuracy, requested days off, or paid holidays and adjust if needed. Track staff PTO days in shared Google drive.

Prepare weekly bank deposits for both locations if needed. Track and maintain petty cash supply, documenting any transactions and balancing cash drawer each week. Communicate regularly with bookkeeper on any cash transactions.

Responsible for tracking, managing and purchasing all inventory, and ensuring new and incoming products are added into Square & Aesthetics Pro. Document updated inventory in shared Google drive each month. Review clinic schedule periodically to assure all appointments are scheduled correctly and necessary supplies/products are in stock.

Work with Director to create a structured business plan every month to hit sales goals. Prepare agenda, reports, and any other pertinent data for management group meetings. Maintain a working knowledge of COGS on all products and procedures and strive to minimize costs of supplies and maximize profitability.

MINIMUM QUALIFICATIONS:

High school graduate or equivalent

1-2 years management experience (preferred)

Ability to multi-task and prioritize daily duties and assigned tasks

Schedule:

  • Monday to Friday
  • Weekends as needed

Work Location: In person

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