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Medical Office Manager Jobs in Rochester, NY (NOW HIRING)

Trillium Health

Office Manager

Rochester, NY · On-site

The Office Manager oversees the day-to-day operations, staff supervision, and overall administrative management of a multi-specialty medical clinic. This role ensures efficient clinic operations ...

TRILLIUM HEALTH INC

Office Manager

Rochester, NY · On-site

$56K - $81K/yr

The Office Manager oversees the day‑to‑day operations, staff supervision, and overall administrative management of a multi‑specialty medical clinic. This role ensures efficient clinic ...

ROCHESTER PREP CHARTER SCHOOL

Office Manager

Rochester, NY · On-site

$17 - $18.57/hr

Office Manager Uncommon Schools is a nonprofit network of high-performing public charter schools ... Paid leave of absence options (parental, medical, disability, etc.) * Mental health and counseling ...

Uncommon Schools

Office Manager

Rochester, NY · On-site

$17 - $18.57/hr

At Uncommon, our Office Managers (OMs) play a central role on our School Operations Teams in ... Paid leave of absence options (parental, medical, disability, etc.) * Mental health and counseling ...

Uncommon Schools

Office Manager

Rochester, NY

$17 - $18.57/hr

At Uncommon, our Office Managers (OMs) play a central role on our School Operations Teams in ... Paid leave of absence options (parental, medical, disability, etc.) * Mental health and counseling ...

XLI Manufacturing LLC

Office Manager

Rochester, NY

$25 - $30/hr

Office Manager Location: XLI Manufacturing, LLC 50 Jetview Drive Rochester, NY 14624 Job Type: Full-Time, Non-Exempt Reports To: HR Manager Position Overview: We are seeking a highly organized and ...

XLI Manufacturing, LLC

Office Manager

Rochester, NY · On-site

$25 - $30/hr

Office Manager Location: XLI Manufacturing, LLC 50 Jetview Drive Rochester, NY 14624 Job Type: Full-Time, Non-Exempt Reports To: HR Manager Position Overview: We are seeking a highly organized and ...

XLI Manufacturing LLC

Office Manager

Gates, NY · On-site

$25 - $30/hr

Office Manager Location: XLI Manufacturing, LLC 50 Jetview Drive Rochester, NY 14624 Job Type: Full-Time, Non-Exempt Reports To: HR Manager Position Overview: We are seeking a highly organized and ...

XLI Manufacturing LLC

Office Manager

Rochester, NY

$25 - $30/hr

Office Manager Location: XLI Manufacturing, LLC 50 Jetview Drive Rochester, NY 14624 Job Type: Full-Time, Non-Exempt Reports To: HR Manager Position Overview: We are seeking a highly organized and ...

XLI Manufacturing LLC

Office Manager

Rochester, NY · On-site

$25 - $30/hr

Office Manager Location: XLI Manufacturing, LLC 50 Jetview Drive Rochester, NY 14624 Job Type: Full-Time, Non-Exempt Reports To: HR Manager Position Overview: We are seeking a highly organized and ...

Jobs for Humanity

Office Manager

Rochester, NY · On-site

The Office Manager will serve as a central point of coordination for employees, vendors, and leadership, ensuring smooth operations and consistent followthrough. KEY RESPONSIBILITIES Office ...

Private Dental Office

Dental Office Manager

Hopewell, NY · On-site

$65K - $75K/yr

Overview We're looking for a high-performing Dental Office Manager to lead our team and drive ... Medical, dental, vision, and life insurance * PTO and paid holidays * 401(k) options * Occasional ...

Porsche Audi Rochester

Office Manager

Rochester, NY · On-site

$60K/yr

Currently, we are seeking a self-motivated go-getter to fill the role of Office Manager. A ... Outstanding medical, dental, and vision plans, as well as life insurance * 401K with company match

Garber Randall

Office Manager

Canandaigua, NY · On-site

$60K/yr

Currently, we are seeking a self-motivated go-getter to fill the role of Office Manager. A ... Outstanding medical, dental, and vision plans, as well as life insurance * 401K with company match

Volvo Cars Rochester

Office Manager

Rochester, NY · On-site

$60K/yr

Currently, we are seeking a self-motivated go-getter to fill the role of Office Manager. A ... Outstanding medical, dental, and vision plans, as well as life insurance * 401K with company match

Acura of Rochester

Office Manager

Rochester, NY · On-site

$60K/yr

Currently, we are seeking a self-motivated go-getter to fill the role of Office Manager. A ... Outstanding medical, dental, and vision plans, as well as life insurance * 401K with company match

Garber Honda

Office Manager

Rochester, NY · On-site

$60K/yr

Currently, we are seeking a self-motivated go-getter to fill the role of Office Manager. A ... Outstanding medical, dental, and vision plans, as well as life insurance * 401K with company match

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Medical Office Manager information

See Rochester, NY salary details

$27.1K

$55.3K

$80.9K

How much do medical office manager jobs pay per year?

As of Aug 23, 2026, the average yearly pay for medical office manager in Rochester, NY is $55,328.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,400.00 and $64,100.00 per year, depending on experience, location, and employer.

What is a medical office manager?

Medical Office Managers are professionals responsible for overseeing the daily operations of medical offices, clinics, or healthcare practices. Their duties include managing staff, scheduling appointments, handling patient records, ensuring regulatory compliance, and maintaining office budgets. They serve as a vital link between medical staff, patients, and insurance companies to ensure the smooth and efficient functioning of the medical office. Strong organizational, communication, and problem-solving skills are essential for this role.

What does a medical office manager do?

Medical office managers oversee all the administrative tasks needed to run a medical practice. As a medical office manager, you ensure the front desk staff answers the phones promptly and schedules appointments accurately. You update patient records, file test results, and file billing and insurance claims. You also perform general office duties, like making copies, organizing files, returning phone calls and emails, and maintaining the stock of office supplies.

What are the key skills and qualifications needed to thrive as a medical office manager?

To thrive as a Medical Office Manager, you need expertise in healthcare administration, organizational management, and familiarity with medical billing and coding, usually supported by a relevant degree or certification. Proficiency with electronic health records (EHR) systems, practice management software, and compliance regulations is essential. Strong leadership, problem-solving abilities, and excellent interpersonal communication skills help manage staff and ensure patient satisfaction. These skills ensure the smooth and compliant operation of the medical office, leading to efficient patient care and a productive workplace.

What are some common challenges faced by medical office managers, and how can they be addressed in the workplace?

Medical Office Managers often encounter challenges such as managing staff schedules, ensuring regulatory compliance, and handling patient service issues. Coordinating between physicians, administrative staff, and patients requires strong organizational and communication skills. Addressing these challenges involves staying updated on healthcare regulations, fostering a collaborative team environment, and utilizing management software to streamline operations. Proactive problem-solving and ongoing training can help Medical Office Managers maintain efficiency and a positive workplace culture.

What is the difference between Medical Office Manager vs Medical Receptionist?

AspectMedical Office ManagerMedical Receptionist
CredentialsExperience in healthcare administration, sometimes certifications in medical office managementHigh school diploma or equivalent; on-the-job training
Work EnvironmentAdministrative office, overseeing staff and operationsFront desk, patient check-in/out, scheduling
Employer & IndustryClinics, hospitals, healthcare practicesMedical offices, clinics, outpatient facilities
Common Search & ComparisonRoles involving management and coordinationRoles focused on patient interaction and administrative support

The Medical Office Manager typically handles administrative oversight, staff management, and operational tasks within healthcare settings. In contrast, the Medical Receptionist primarily manages front-desk duties, patient check-ins, and scheduling. While both roles are essential in healthcare environments, the Medical Office Manager has broader responsibilities related to office management and staff supervision, whereas the Medical Receptionist focuses on direct patient interaction and administrative support.

How much do medical office managers make in the US?

Medical office managers in the US typically earn a median annual salary of around $60,000 to $70,000, with experienced managers or those in larger practices earning over $80,000. Salaries vary based on location, size of the practice, and level of experience, and the role often requires strong organizational and administrative skills, sometimes supported by certifications like the Certified Medical Manager (CMM).

What degree does a medical office manager need?

A medical office manager typically needs a high school diploma or equivalent, with many employers preferring candidates with a bachelor's degree in healthcare administration, business, or a related field. Relevant experience and knowledge of medical billing, coding, and office management software are also important for the role.
More about Medical Office Manager jobs

What are the most commonly searched types of Medical Office jobs in Rochester, NY?

The most popular types of Medical Office jobs in Rochester, NY are:

What are popular job titles related to Medical Office Manager jobs in Rochester, NY?

For Medical Office Manager jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Medical Office Manager jobs in Rochester, NY look for?

The top searched job categories for Medical Office Manager jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Medical Office Manager jobs?

Cities near Rochester, NY with the most Medical Office Manager job openings:

Medical Office Manager jobs near you
Infographic showing various Medical Office Manager job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 16% Part Time, and 7% Contract. Highlights an 90% Physical, 1% Hybrid, and 9% Remote job distribution, with an average salary of $55,328 per year, or $26.6 per hour.

Office Manager

Trillium Health

Rochester, NY • On-site

Other

PTO

Posted 12 days ago

Job description

Department: Clinic
Position Type: Full-Time
FLSA: Exempt
Job Summary:
Join us and be a part of Trillium-a mission driven team committed to expanding access to high quality, compassionate care for everyone we serve. The Office Manager oversees the day-to-day operations, staff supervision, and overall administrative management of a multi-specialty medical clinic. This role ensures efficient clinic operations through strong leadership, data-informed decision-making, and cross-functional collaboration-all while maintaining high-quality patient care, regulatory compliance, and a positive work environment.
In this position, the Office Manager utilizes Epic electronic health record reporting and management dashboards to monitor productivity, access, quality, and staff performance. The role works closely with providers, clinical staff, peer managers, and administrative leadership to support the mission and goals of the organization.
Duties/Responsibilities:
1. Operational Management
  • Oversee daily clinic operations and ensure efficient patient flow.
  • Monitor scheduling, appointment availability, provider utilization, and access standards using Epic dashboards.
  • Coordinate staffing schedules and manage PTO to ensure adequate coverage, including paid time off management
  • Ensure compliance with state and federal regulations related to clinic operations (HIPAA, PCMH, FQHC)
  • Utilize Epic Management Dashboards to:
  • Track clinic and staff productivity metrics
  • Monitor no-show rates, late arrivals, visit volume, and throughput
  • Identify trends, gaps, and opportunities for operational improvement
  • Support data-driven staffing and scheduling decisions
  • Partner with leadership to implement workflow improvements based on operational and productivity data
2. Leadership and Supervision
  • Supervise front office and clinic support staff
  • Hire, onboard, train, evaluate, and manage staff performance, addressing performance concerns in a timely and supportive manner
  • Use Epic data and productivity metrics to support performance coaching, recognition, and corrective action as appropriate
  • Promote a collaborative, team-oriented environment that enhances communication, accountability, and patient care
  • Hold regular staff and provider meetings to review operations, performance metrics, and improvement initiatives
  • Conduct regular one-on-one meetings with staff to:
  • Review role expectations and productivity benchmarks
  • Identify training needs and development opportunities
  • Reinforce organizational values and performance standards
  • Collaborate with other Office Managers, Supervisors, and Clinical Leaders to:
  • Share best practices and standardize workflows
  • Align expectations across sites
  • Support consistent staff training and performance management
3. Patient Experience
  • Promote a patient-centered environment that supports access, quality, and high patient satisfaction
  • Partner with the Patient Experience Coordinator to investigate, resolve, and prevent patient concerns
  • Collaborate with medical and operational staff to support quality improvement initiatives and service delivery outcomes
  • Use Epic and patient experience data to identify trends impacting access, wait times, and continuity of care
4. Administrative Oversight
  • Oversee supply inventory and equipment maintenance in collaboration with clinical staff
  • Coordinate IT, Epic access, and equipment need to support clinic operations
  • Support staff training related to Epic workflows, documentation standards, and operational best practices
  • Collaborate with leadership to support the integration of new providers, services, and specialties
  • Ensure staff adherence to policies, procedures, and documentation standards.
Required Skills/Abilities:
  • Strong understanding of clinic operations, including scheduling, access, productivity, and regulatory compliance
  • Ability to analyze data and translate insights into operational action
  • Excellent communication, problem-solving, and organizational skills
Education and Experience:
  • Associate's or Bachelor's degree in healthcare administration, business, or a related field preferred
  • Minimum of 5 years of healthcare management experience, preferably in a multi-specialty clinic or medical office setting
  • Demonstrated experience supervising clinical and administrative staff

Physical Requirements:
While performing the duties of this job the employee is required to stand, sit, walk, use hands to finger, handle, or feel; reach with hands and arms, talk and hear. Occasionally the employee must stoop, bend and lift or move up to 25 lbs. Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
In support of the Americans with Disabilities Act, this job description lists only those responsibilities and qualifications deemed essential to the position.

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