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Medical Office Manager Jobs in Rochester, NY (NOW HIRING)

Trillium Health

Office Manager

Rochester, NY · On-site

The Office Manager oversees the day-to-day operations, staff supervision, and administrative management of a multispecialty medical clinic. This role ensures efficient workflows, high-quality patient ...

TRILLIUM HEALTH INC

Office Manager

Rochester, NY · On-site

$56K - $81K/yr

The Office Manager oversees the day‑to‑day operations, staff supervision, and overall administrative management of a multi‑specialty medical clinic. This role ensures efficient clinic ...

Uncommon Schools

Office Manager

Rochester, NY · On-site

$17 - $18.57/hr

At Uncommon, our Office Managers (OMs) play a central role on our School Operations Teams in ... Paid leave of absence options (parental, medical, disability, etc.) * Mental health and counseling ...

ROCHESTER PREP CHARTER SCHOOL

Office Manager

Rochester, NY · On-site

$17 - $18.57/hr

Office Manager Uncommon Schools is a nonprofit network of high-performing public charter schools ... Paid leave of absence options (parental, medical, disability, etc.) * Mental health and counseling ...

Uncommon Schools

Office Manager

Rochester, NY · On-site

$17 - $18.57/hr

At Uncommon, our Office Managers (OMs) play a central role on our School Operations Teams in ... Paid leave of absence options (parental, medical, disability, etc.) * Mental health and counseling ...

XLI Manufacturing LLC

Office Manager

Rochester, NY · On-site

$25 - $30/hr

Office Manager Location: XLI Manufacturing, LLC 50 Jetview Drive Rochester, NY 14624 Job Type: Full-Time, Non-Exempt Reports To: HR Manager Position Overview: We are seeking a highly organized and ...

XLI Manufacturing, LLC

Office Manager

Rochester, NY · On-site

$25 - $30/hr

Office Manager Location: XLI Manufacturing, LLC 50 Jetview Drive Rochester, NY 14624 Job Type: Full-Time, Non-Exempt Reports To: HR Manager Position Overview: We are seeking a highly organized and ...

XLI Manufacturing LLC

Office Manager

Rochester, NY · On-site

$25 - $30/hr

Office Manager Location: XLI Manufacturing, LLC 50 Jetview Drive Rochester, NY 14624 Job Type: Full-Time, Non-Exempt Reports To: HR Manager Position Overview: We are seeking a highly organized and ...

XLI Manufacturing LLC

Office Manager

Gates, NY · On-site

$25 - $30/hr

Office Manager Location: XLI Manufacturing, LLC 50 Jetview Drive Rochester, NY 14624 Job Type: Full-Time, Non-Exempt Reports To: HR Manager Position Overview: We are seeking a highly organized and ...

XLI Manufacturing LLC

Office Manager

Rochester, NY · On-site

$25 - $30/hr

Office Manager Location: XLI Manufacturing, LLC 50 Jetview Drive Rochester, NY 14624 Job Type: Full-Time, Non-Exempt Reports To: HR Manager Position Overview: We are seeking a highly organized and ...

Private Dental Office

Dental Office Manager

Hopewell, NY · On-site

$65K - $75K/yr

Overview We're looking for a high-performing Dental Office Manager to lead our team and drive ... Medical, dental, vision, and life insurance * PTO and paid holidays * 401(k) options * Occasional ...

Jobs for Humanity

Office Manager

Rochester, NY · On-site

The Office Manager will serve as a central point of coordination for employees, vendors, and leadership, ensuring smooth operations and consistent followthrough. KEY RESPONSIBILITIES Office ...

Porsche Audi Rochester

Office Manager

Rochester, NY · On-site

$60K/yr

Currently, we are seeking a self-motivated go-getter to fill the role of Office Manager. A ... Outstanding medical, dental, and vision plans, as well as life insurance * 401K with company match

Acura of Rochester

Office Manager

Rochester, NY · On-site

$60K/yr

Currently, we are seeking a self-motivated go-getter to fill the role of Office Manager. A ... Outstanding medical, dental, and vision plans, as well as life insurance * 401K with company match

Garber Honda

Office Manager

Rochester, NY · On-site

$60K/yr

Currently, we are seeking a self-motivated go-getter to fill the role of Office Manager. A ... Outstanding medical, dental, and vision plans, as well as life insurance * 401K with company match

Volvo Cars Rochester

Office Manager

Rochester, NY · On-site

$60K/yr

Currently, we are seeking a self-motivated go-getter to fill the role of Office Manager. A ... Outstanding medical, dental, and vision plans, as well as life insurance * 401K with company match

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Medical Office Manager information

See Rochester, NY salary details

$27.1K

$55.3K

$80.9K

How much do medical office manager jobs pay per year?

As of Aug 22, 2026, the average yearly pay for medical office manager in Rochester, NY is $55,328.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,400.00 and $64,100.00 per year, depending on experience, location, and employer.

What is a medical office manager?

Medical Office Managers are professionals responsible for overseeing the daily operations of medical offices, clinics, or healthcare practices. Their duties include managing staff, scheduling appointments, handling patient records, ensuring regulatory compliance, and maintaining office budgets. They serve as a vital link between medical staff, patients, and insurance companies to ensure the smooth and efficient functioning of the medical office. Strong organizational, communication, and problem-solving skills are essential for this role.

What does a medical office manager do?

Medical office managers oversee all the administrative tasks needed to run a medical practice. As a medical office manager, you ensure the front desk staff answers the phones promptly and schedules appointments accurately. You update patient records, file test results, and file billing and insurance claims. You also perform general office duties, like making copies, organizing files, returning phone calls and emails, and maintaining the stock of office supplies.

What are the key skills and qualifications needed to thrive as a medical office manager?

To thrive as a Medical Office Manager, you need expertise in healthcare administration, organizational management, and familiarity with medical billing and coding, usually supported by a relevant degree or certification. Proficiency with electronic health records (EHR) systems, practice management software, and compliance regulations is essential. Strong leadership, problem-solving abilities, and excellent interpersonal communication skills help manage staff and ensure patient satisfaction. These skills ensure the smooth and compliant operation of the medical office, leading to efficient patient care and a productive workplace.

What are some common challenges faced by medical office managers, and how can they be addressed in the workplace?

Medical Office Managers often encounter challenges such as managing staff schedules, ensuring regulatory compliance, and handling patient service issues. Coordinating between physicians, administrative staff, and patients requires strong organizational and communication skills. Addressing these challenges involves staying updated on healthcare regulations, fostering a collaborative team environment, and utilizing management software to streamline operations. Proactive problem-solving and ongoing training can help Medical Office Managers maintain efficiency and a positive workplace culture.

What is the difference between Medical Office Manager vs Medical Receptionist?

AspectMedical Office ManagerMedical Receptionist
CredentialsExperience in healthcare administration, sometimes certifications in medical office managementHigh school diploma or equivalent; on-the-job training
Work EnvironmentAdministrative office, overseeing staff and operationsFront desk, patient check-in/out, scheduling
Employer & IndustryClinics, hospitals, healthcare practicesMedical offices, clinics, outpatient facilities
Common Search & ComparisonRoles involving management and coordinationRoles focused on patient interaction and administrative support

The Medical Office Manager typically handles administrative oversight, staff management, and operational tasks within healthcare settings. In contrast, the Medical Receptionist primarily manages front-desk duties, patient check-ins, and scheduling. While both roles are essential in healthcare environments, the Medical Office Manager has broader responsibilities related to office management and staff supervision, whereas the Medical Receptionist focuses on direct patient interaction and administrative support.

How much do medical office managers make in the US?

Medical office managers in the US typically earn a median annual salary of around $60,000 to $70,000, with experienced managers or those in larger practices earning over $80,000. Salaries vary based on location, size of the practice, and level of experience, and the role often requires strong organizational and administrative skills, sometimes supported by certifications like the Certified Medical Manager (CMM).

What degree does a medical office manager need?

A medical office manager typically needs a high school diploma or equivalent, with many employers preferring candidates with a bachelor's degree in healthcare administration, business, or a related field. Relevant experience and knowledge of medical billing, coding, and office management software are also important for the role.
More about Medical Office Manager jobs

What are the most commonly searched types of Medical Office jobs in Rochester, NY?

The most popular types of Medical Office jobs in Rochester, NY are:

What are popular job titles related to Medical Office Manager jobs in Rochester, NY?

For Medical Office Manager jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Medical Office Manager jobs in Rochester, NY look for?

The top searched job categories for Medical Office Manager jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Medical Office Manager jobs?

Cities near Rochester, NY with the most Medical Office Manager job openings:

Medical Office Manager jobs near you
Infographic showing various Medical Office Manager job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 16% Part Time, and 7% Contract. Highlights an 90% Physical, 1% Hybrid, and 9% Remote job distribution, with an average salary of $55,328 per year, or $26.6 per hour.

Office Manager

Trillium Health

Rochester, NY • On-site

Other

PTO

Posted 11 days ago

Job description

Job Title: Office Manager
Department: Clinic
Position Type: Full-Time
FLSA: Exempt
Job Summary:
The Office Manager oversees the day-to-day operations, staff supervision, and administrative management of a multispecialty medical clinic. This role ensures efficient workflows, high-quality patient care, compliance with regulatory requirements, and a positive, team-centered work environment.
Using Epic electronic health record dashboards and reporting tools, the Office Manager monitors productivity, access, and staff performance to support operational excellence. This role works collaboratively with providers, clinical teams, peer managers, and administrative leadership to advance organizational goals and support the mission of providing high-quality, patient-centered care within an FQHC setting.
Duties/Responsibilities:
1. Operational Management
  • Oversee daily clinic operations and ensure efficient patient flow.
  • Monitor scheduling, appointment availability, provider utilization, and access standards using Epic dashboards.
  • Coordinate staffing schedules and manage PTO to ensure adequate coverage.
  • Ensure compliance with HIPAA, PCMH, and FQHC operational requirements.
  • Use Epic Management Dashboards to:
    • Track productivity
    • Monitor no-show rates, late arrivals, visit volumes, and throughput
    • Identify performance trends and operational improvement opportunities
  • Partner with leadership to implement workflow improvements supported by real-time Epic data.
2. Leadership and Supervision
  • Supervise front office and clinic support staff.
  • Hire, train, evaluate, and coach staff; manage performance issues promptly and professionally.
  • Use Epic productivity metrics to guide performance coaching and recognition.
  • Lead and promote a collaborative, accountable team environment.
  • Hold regular team meetings and one-on-ones to:
    • Review expectations and productivity benchmarks
    • Identify training needs and development plans
    • Reinforce organizational values
  • Collaborate across sites with other Office Managers and clinical leaders to standardize workflows and expectations.
3. Patient Experience
  • Foster a patient-centered environment that promotes access, quality, and satisfaction.
  • Partner with the Patient Experience Coordinator to investigate and resolve patient concerns.
  • Collaborate with operational and medical teams on quality initiatives.
  • Use Epic data and patient experience insights to improve wait times, access, and continuity of care.
4. Administrative Oversight
  • Manage supply inventory and coordinate equipment maintenance with clinical teams.
  • Oversee IT and Epic access needs for staff.
  • Support ongoing Epic workflow training and adherence to documentation standards.
  • Assist with onboarding new providers, new services, and new specialties.
  • Ensure adherence to organizational policies, procedures, and regulatory requirements.
Required Skills/Abilities:
  • Strong understanding of clinic operations, including scheduling, productivity, and compliance.
  • Demonstrated ability to interpret and use data to drive operational decision-making.
  • Excellent communication, problem-solving, and organizational skills.
Education and Experience:
  • Associate's or Bachelor's degree in healthcare administration, business, or related field preferred.
  • Minimum 5 years of healthcare management experience, ideally in a multispecialty or medical office setting.
  • Experience supervising clinical and administrative staff.

Physical Requirements:
While performing the duties of this job the employee is required to stand, sit, walk, use hands to finger, handle, or feel; reach with hands and arms, talk and hear. Occasionally the employee must stoop, bend and lift or move up to 25 lbs. Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
In support of the Americans with Disabilities Act, this job description lists only those responsibilities and qualifications deemed essential to the position.

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