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Medical Education Program Coordinator Jobs (NOW HIRING)

Mayo Clinic

Education Program Coordinator

Phoenix, AZ · Hybrid

$24.55 - $35.65/hr

Medical: Multiple plan options. * Dental: Delta Dental or reimbursement account for flexible ... programs. Is a key member of the education leadership team. Assists in supervision and gives ...

Penumbra

Medical Education Program Specialist

Alameda, CA · On-site

$69K - $87K/yr

Collaborate with Medical Education operations specialist and coordinator to confirm shipment of ... Monitor training programs and make recommendations for process improvements. Attend scientific ...

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Medical Education Program Coordinator information

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$101.5K

How much do medical education program coordinator jobs pay per year?

As of Sep 4, 2026, the average yearly pay for medical education program coordinator in the United States is $67,070.00, according to ZipRecruiter salary data. Most workers in this role earn between $52,500.00 and $70,500.00 per year, depending on experience, location, and employer.

What does a medical education program coordinator do?

A Medical Education Program Coordinator is responsible for managing and supporting the administrative aspects of medical training programs, such as residency or fellowship programs. They handle scheduling, accreditation compliance, trainee onboarding, and communication between faculty, residents, and accrediting bodies. Their role ensures that educational programs run smoothly and meet regulatory requirements, allowing medical trainees to focus on their learning and patient care responsibilities.

What are the key skills and qualifications needed to thrive as a medical education program coordinator, and why are they important?

To excel as a Medical Education Program Coordinator, you need strong organizational skills, attention to detail, and a background in administration or education, often supported by a bachelor's degree. Familiarity with learning management systems (LMS), accreditation standards, scheduling software, and sometimes certification in program management is beneficial. Excellent communication, problem-solving, and multitasking abilities help you collaborate effectively with faculty, residents, and students. These competencies are crucial for ensuring smooth program operations, compliance with regulatory requirements, and a positive learning environment.

What are some common challenges faced by medical education program coordinators and how can they be effectively managed?

Medical Education Program Coordinators often juggle multiple responsibilities, such as scheduling, accreditation compliance, and supporting faculty and residents. One common challenge is managing last-minute changes to rotation schedules or program requirements, which requires strong organizational and communication skills. Building strong relationships with faculty, trainees, and administrative staff, as well as using digital tools for tracking and reminders, can help mitigate these challenges. Staying up to date on accreditation guidelines and collaborating closely with leadership ensures the program runs smoothly and meets all standards.

What is the difference between Medical Education Program Coordinator vs Medical Education Specialist?

AspectMedical Education Program CoordinatorMedical Education Specialist
Required CredentialsBachelor's degree in healthcare, education, or related field; certification preferredBachelor's or master's in healthcare, education, or related; certifications like CHES may be advantageous
Work EnvironmentHospitals, medical schools, healthcare organizationsMedical education departments, healthcare training programs
Employer & Industry UsageUsed in healthcare institutions managing educational programsCommon in medical education departments, focusing on curriculum development
Common Search & Comparison IntentUnderstanding roles, responsibilities, and qualificationsClarifying differences in educational focus and job scope

The Medical Education Program Coordinator primarily manages the logistics and administration of educational programs within healthcare settings, while the Medical Education Specialist focuses more on curriculum development and educational content creation. Both roles require similar educational backgrounds and are integral to medical training environments, but their specific responsibilities differ in scope and focus.

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Medical Education Program Coordinator jobs near you
Infographic showing various Medical Education Program Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, and 6% Contract. Highlights an 92% Physical, 1% Hybrid, and 7% Remote job distribution, with an average salary of $67,070 per year, or $32.2 per hour.

Medical Education Program Coordinator

Trinity Health System

Steubenville, OH • On-site

Full-time

Re-posted 26 days ago

Key responsibilities

  • Provides support and meets regularly with the Program Director concerning office management issues and activities and the status of projects.

  • Identifies and evaluates methods for improving workflow and cost-effectiveness and makes recommendations to the Program Director for improvement.

  • Provides administrative supervision and support to residents/interns and acts as a liaison between residents and hospital administration.

Job description

JOB SUMMARY
Under supervision of the DME and Program Director, the Program Director, the Program Coordinator is responsible for the operational and financial management of the accredited/non-accredited residency training program. The position requires a comprehensive and detailed understanding of national accreditation policies and hospital policies, as well as a high degree of initiative and independent judgment.
The Program Coordinator will continually assess and direct a wide range of programmatic issues including long range planning, recruiting trainees, developing projects, analyzing administrative workflow, maintaining databases, communicating with faculty and trainees regarding a range of issues, and managing internal and external program relations.
QUALIFICATIONS
Required Education and Experience
Minimum of 3-5 years of office administration experience, preferably in a healthcare and/or education setting.
Training, Required Licensure and Certifications
Excellent written and verbal communication skills.
Ability to organize information.
Ability to handle sensitive information with absolute confidentiality.
Working knowledge of software applications including Microsoft Word, Excel and PowerPoint. Ability to make decisions independently or to escalate issues as needed.
WORKING CONDITIONS: Office based work on site at Trinity West. Travel to CME events specific for maintenance of programs and staff development.
SUPERVISORY RESPONSIBILITY: Provides administrative supervision and guidance to residents regarding administrative issues, due dates, and deadlines. May supervise, train and guide new coordinators or administrative assistants within the residency program. May hire temporary office assistance with approval of the Program Director.
FISCAL RESPONSIBILITY: Develops, monitors and reports on the training program budget. Works with the business manager and/ or Administrative Director to ensure accuracy of monthly budgets statements and develops yearly residency budget. Responsible for recurring purchase orders for the residency program, processing all check requests, and paying bills associated with the programs activities. May be responsible for management of grants awarded to individual residents.
Required Minimum Knowledge, Skills, Abilities and Training
ESSENTIAL KEY JOB RESPONSIBILITIES
JOB SPECIFIC:
        • Provides support and meets regularly with the Program Director concerning office management issues and activities and the status of projects.
        • Identifies and evaluates the methods for improving workflow and cost-effectiveness and makes recommendations to the Program Director for improvement.
        • May assist in program-level policy development. Interprets and applies ACGME, other national accrediting agencies, and hospitals policies to support compliance.
        • Assist with resident and faculty research projects
        • Coordinate CME certification of educational events

        • Provides both administrative supervision and support to residents/interns.
        • Acts as a liaison between residents and hospital administration when necessary.
        • Establishes relationships and acts as a liaison to other Hospitals, internal departments, and divisions regarding resident recruitment, orientation, annual program Affiliation Agreements, and external rotations.
        • Oversees department-level trainee orientation.
        • Informs residents and trainees of inter and intradepartmental policy and procedure changes, with assistance from GME office.
        • Tracks, reports and ensures compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re- credentialing of trainees.
        • Manages materials for specialty-specific trainee exams and may assist with proctoring exams.
        • Develops, implements, and oversees the maintenance of filing, record keeping, distribution of materials, and other types of office/ program systems.
        • Evaluates and standardizes office procedures and effectively troubleshoots and resolves issues.
        • Maintains databases with resident and faculty data, including New Innovations (or like office management system).
        • Experience with New Innovations desired.
        • Manages the evaluative processes of the trainees, program, faculty, and rotations. Develops and distributes call schedule.
        • Oversees all purchasing for the office/program.
        • Assesses equipment acquisition and training needs, and makes recommendations to the Program Director.
        • Orders equipment and supplies for the training office.
        • Plans developmental annual events including recruitment, orientation, graduation, faculty retreats, as well as various meetings and program-related events.
        • Organizes meetings and prepares and distributes materials for conferences and lectures.
        • Develops brochures, invitations, and or advertisements for events/ lectures.
        • Coordinates medical student rotations.
        • Coordinates with MSOPI programming.
        • Creates and/or maintains external program advertising/media through websites, brochures, postcards, publications and other such media. Creates/ edits annual publications regarding the program.
        • Maintains program's website.
        • In applicable programs, maintains the ERAS database (Electronic Residency Application System) and oversees its processes during the Residency Recruitment season.
        • Performs all Match responsibilities and corresponds with newly matched residents about requirements and process for appointment to the hospitals.
        • In applicable programs, assists with quota review and rank list entry and certification in NRMP (National Residency Matching Program). Tracks and processes initial paperwork for visa requests, in conjunction with the Registrar and International Office.
        • Verifies trainees' status and activities as needed.
        • Assists in the preparation for ACGME Site Visits and internal reviews.
        • Assists in monitoring residents' duty honors and operative/ case experience via regular review of data reports.
        • Receives inquiries from residents and applicants and triage as necessary to others within the department or in other hospital departments.
        • Tracks faculty development program and participation.
        • Assists DME and PD in the process of faculty evaluation.
        • Tracks CCC, PEC, GMAC meeting activity.
        • Assists DME and PE in Annual Program Evaluation.
        • Performs other duties as assigned by the Program Director.

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