Medical Education Program Coordinator Jobs (NOW HIRING)

Medical Education Program Coordinator
Hiring Department: Medical Education
Location: Rockford, IL USA
Requisition ID: 1042343
Workplace Type: On-Site
Posting Close Date: 8/15/26
Salary: The budgeted salary range for the position is $46,176 to $53,137.50. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.
About the University of Illinois Chicago
UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
Position Summary
This position serves as the coordinator and manager of the administration and operations of the two-year Phase 1 Doctoring and Clinical Skills courses at the Rockford campus and leads collaboration with the cross college clinical skills curricular teams. This requires excellent communication, problem-solving, and organizational skills along with the ability to guide faculty to implement activities in a way that benefits student learning, communicate with students, and identify and communicate the needs of the program to administrators at both the Rockford campus and college as a whole. This position may also require interaction with various healthcare systems. This position requires significant knowledge of the coordinator position and the ability to train and supervise staff members as needed.
Duties & Responsibilities

Coordinates the M1/M2 longitudinal course Doctoring and Clinical Skills including supporting and managing course/education materials, assignments and evaluation processes, assisting course faculty, managing Canvas, Learning Space, and Benware, and placing students in clinics for required clinical encounters.

Resolves scheduling issues to ensure students meet the curricular requirements.

Tracks student outcomes data for the Doctoring and Clinical Skills Course and M4 Peer Mentoring Course to ensure students have the opportunity to meet milestones and the gradebook is prepared for course faculty.

Participates in the budgeting process for the department by anticipating changes in clinical skills training year to year which may impact the amount of resources needed to train students.

Maintains lecture and course event schedules and ensures faculty and students are scheduled to meet the curriculum requirements. Facilitates and communicates all necessary scheduling changes to faculty and students.

Collaborates with the Director for Simulation Programs and Medical Education Program Specialist for Standardized Patients to support the scheduling and coordination of all standardized patients requiring events.

Provides administrative support for the OSCE program for the medical student curriculum. Coordinates scheduling of both students and preceptors for the OSCE program in collaboration with the Program Specialist for Standardized Patients. This includes providing support for Learning Space and monitoring completion of faculty evaluation of students in the clinical skills and simulation centers.

Cross trains with other members of the Office of Medical Education & Evaluation.

Assists with the orientation for new Office of Medical Education staff.

Maintains certification as a Test Center Administrator (TCA) for our Computer-Based Test Center (CBT), which administers USMLE Step 1 & Step 2 Examinations, under the direction of the CBT Coordinator & Office Supervisor, as well as provides back-up for the CBT as needed.

Interacts regularly with various deans, department chairperson, participating healthcare institutions, and faculty to provide input regarding student scheduling, committee deliberations, curricular matters, staff issues, and special projects.

Serves as point of contact for the cross-college Doctoring and Clinical Skills team to assist with cross college alignment of the course.

Provides appropriate data on the educational program to the Associate Dean for submission to the Liaison Committee on Medical Education (LCME), the American Association of Medical Colleges, and the National Board of Medical Examiners.

Participates in and compiles reports regarding the educational program for various committees within the College of Medicine.

Performs other related duties as assigned.

Minimum Qualifications

1. High school diploma or equivalent.
2. Any one or combination totaling four (4) years (48 months), from the categories below:
   1. College coursework in medical education, education, communications, public relations, or a closely related field as measured by the following conversion table or its proportional equivalent:
      • 30 semester hours equals one (1) year (12 months)
      • Associate's Degree (60 semester hours) equals eighteen months (18 months)
      • 90 semester hours equals two (2) years (24 months)
      • Bachelor's Degree (120 semester hours) equals three (3) years (36 months)
   2. Progressively more responsible clerical or secretarial experience, including a background in electronic word processing and database management systems
3. Work experience totaling one (1) year (12 months) comparable to that gained at the Medical Education Program Specialist level or similar experience within a medical education program.

Please Note: Completion of the Training Administrators of Graduate Medical Education Programs Certification (TAGME) from the National Board for Certification of Training Administrators qualifies applicants for each level of this series.
Please upload college transcripts and a listof three professional references at the time of submitting yourapplication. If you donot have a copy of your transcripts at the time of the application, please emaila pdf copy to rockfordhr@uic.edu bythe position close date.
To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the onlineapplication including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.
Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.