Job ID: 22-04953
**Local candidates only**
MD and or PhD would be overqalified for this role
MBA or other advanced degrees w/ relevant exp โข good to have
Looking for more of a Publication Execution Business Partner. They partner w/ teams who are the Medical Communication Leads.... The role itself is more of a business partnership.
Position Description/Job Responsibilities:
Medical Communications Execution Specialist serves as the portfolio project manager to the Medical Communication Execution Lead and Medical Communication Lead(s), delivering operational leadership and execution excellence enabling successful delivery on our Medical Publication/Scientific Content priorities and team objectives.
Role accountabilities include:
โข Provide agency and financial oversight for the execution of assigned Medical Publications/Scientific Content book of work comprised of manuscripts, abstracts, posters/oral presentations, and Scientific Content (eg, Standard Response Documents, slides, Q&As)
โข Plan, co-lead, and execute integrated, portfolio (cross-asset/indication) activities at prioritized domestic & international congresses, ensuring efficiencies and flawless execution
โข Implement assigned operating model and processes to ensure efficient and compliant publication planning and tactical execution related to agency and financial aspects
โข Seek to improve operational efficiencies by identifying challenges then offering alternatives
โข Proactively anticipate challenges/hurdles and develop, then lead effective contingency plans
โข Analyze publication and content-related metrics and reports, and implement appropriate measures to align or realign processes, as needed
โข Lead RFP initiatives for selection, on-boarding, integration, and assessment of Medical Communication Agency partners
โข Utilize publication management tools (eg, Datavision), financial systems (RPM/SAP, Ariba), and meet with Agencies to track financial status and budget updates
โข Oversee portfolio level finances/budgets and participate in cross-functional team (Finance, Commercial, Medical Affairs) meetings to ensure corporate objectives for budget spend are achieved
โข Lead activities for annual functional planning, April/September projections and year-end financial discussions, then final reconciliations of agency service orders
โข Assess financial health across assigned teams and ensure agency transparency on budget spend
โข Collaborate effectively across the broader matrix team; disseminate timely communications to ensure alignment on the assigned portfolio book of work
Qualifications:
โข BS/BA degree with a minimum of 5 years of experience in the pharmaceutical, medical communications agency, or related healthcare industry
โข Experience with change leadership and demonstrated success in leading a crossโข functional matrix team with excellent organizational, written & oral communication, collaboration, interpersonal, and leadership skills
โข Proven experience effectively managing communication portfolios, budgets, timelines, and identifying resource needs, risks, constraints and implementing strategies to meet changing needs/ requirements
โข Ability to think critically and clearly articulate complex concepts
โข Track record of success in leading complex projects; demonstrates strong account and project management skills; project management certification (PMP) a plus
โข Experience managing project and portfolio budgets, 3rd party vendors, and managing within a matrix organization
โข Medical Communications agency experience and/or Meeting Management experience a plus
โข Advanced skill level with MS Office Suite (PowerPoint, Word, EXCEL, Outlook)