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Medical Archivist Jobs (NOW HIRING)

Concordia College

Archives Associate

Moorhead, MN · On-site

Collaborate with the College Archivist to plan projects and workflows * Assist in updating and ... MN Paid Family and Medical Leave * Up to 100% tuition with discounts and scholarships for yourself ...

AbbVie

Archive Records Analyst

North Chicago, IL · On-site

$84K/yr

... medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across ... The Archive Records Analyst provides leadership for high-priority, complex initiatives supporting ...

AbbVie

Archive Records Analyst

North Chicago, IL

... medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across ... The Archive Records Analyst provides leadership for high-priority, complex initiatives supporting ...

AbbVie

Archive Records Analyst

North Chicago, IL

... medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across ... The Archive Records Analyst provides leadership for high-priority, complex initiatives supporting ...

NITELINES USA, INC

Medical Assistant

Fort Worth, TX

$19.31 - $24.40/hr

Prepare medical records for archiving after employee has left the agency. * Organize all health and wellness events. * Perform other duties as assigned. * Shall wear professional medical entire at ...

NITELINES USA, INC

Medical Assistant

Fort Worth, TX · On-site

$19.31 - $24.40/hr

Prepare medical records for archiving after employee has left the agency. * Organize all health and wellness events. * Perform other duties as assigned. * Shall wear professional medical entire at ...

Nitelines USA, Inc.

Medical Assistant

Fort Worth, TX

$17 - $21.75/hr

Prepare medical records for archiving after employee has left the agency. * Organize all health and wellness events. * Perform other duties as assigned. * Shall wear professional medical entire at ...

AbbVie

Analyst, Archive Records

North Chicago, IL · On-site

... medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across ... The Archive Records Analyst provides leadership for high-priority, complex initiatives supporting ...

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Medical Archivist information

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How much do medical archivist jobs pay per year?

As of Jul 23, 2026, the average yearly pay for medical archivist in the United States is $72,781.00, according to ZipRecruiter salary data. Most workers in this role earn between $54,500.00 and $83,500.00 per year, depending on experience, location, and employer.

What is a medical archivist?

A medical archivist is a professional responsible for organizing, preserving, and managing medical records and historical healthcare documents. They often work in healthcare facilities, archives, or research institutions, utilizing knowledge of medical terminology and record-keeping standards, and may require certifications such as Certified Records Manager (CRM).

How do I become a medical archivist?

To become a medical archivist, typically a bachelor's degree in health information management, library science, or a related field is required, often followed by a master's degree or certification in archival science or health information. Relevant skills include knowledge of medical terminology, record-keeping standards, and familiarity with electronic health record systems; certifications like the Certified Records Manager (CRM) or Certified Archivist can enhance job prospects.

What does a Medical Archivist do?

A Medical Archivist is responsible for managing, organizing, and protecting medical records and healthcare information. They ensure that patient records are accurate, secure, and accessible to authorized personnel while complying with legal and ethical standards. Their work involves both physical and digital record-keeping, data classification, and retrieval processes. Medical Archivists play a crucial role in maintaining the integrity and confidentiality of medical information to support patient care and healthcare operations.

What are the key skills and qualifications needed to thrive in the Medical Archivist position, and why are they important?

Medical Archivists need a solid understanding of health information management, records organization, and relevant legal standards, often supported by a diploma or degree in health information or medical records technology. Familiarity with electronic health record (EHR) systems, coding classifications, and compliance regulations such as HIPAA is essential, and certification from organizations like AHIMA is highly valued. Attention to detail, discretion, and effective communication are crucial soft skills for maintaining accuracy and confidentiality. These competencies ensure that patient records are secure, accessible, and properly managed to support clinical operations and regulatory compliance.

What type of archivist makes the most money?

Among archivists, those specializing in medical or health sciences archives tend to earn higher salaries due to the specialized knowledge and certifications required. Senior-level medical archivists with advanced degrees and experience in healthcare settings generally have the highest earning potential in the archivist field.

What does a typical day look like for a Medical Archivist, and how do they interact with other healthcare professionals?

A typical day for a Medical Archivist involves organizing, maintaining, and retrieving patient records using both paper-based and digital systems, ensuring all documentation is complete and stored in compliance with privacy laws. Medical Archivists frequently collaborate with healthcare providers, administrative staff, and IT teams to facilitate access to accurate patient information and support clinical decision-making. They may also assist with audits, respond to information requests, and help implement new records management procedures. Working in this role requires a detail-oriented and service-driven mindset, as timely and precise handling of records directly impacts patient care and institutional efficiency.

Will AI replace archivist?

AI can assist medical archivists by automating tasks such as data indexing, classification, and retrieval, improving efficiency and accuracy. However, the role of a medical archivist involves critical judgment, ethical considerations, and specialized knowledge that AI cannot fully replicate. Therefore, AI is more likely to augment rather than replace medical archivists.
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What cities are hiring for Medical Archivist jobs? Cities with the most Medical Archivist job openings:
What states have the most Medical Archivist jobs? States with the most job openings for Medical Archivist jobs include:
What job categories do people searching Medical Archivist jobs look for? The top searched job categories for Medical Archivist jobs are:
Medical Archivist jobs near you
Infographic showing various Medical Archivist job openings in the United States as of July 2026, with employment types broken down into 9% Locum Tenens, 3% Internship, 58% As Needed, 15% Temporary, and 15% Nights. Highlights an 100% Remote job distribution, with an average salary of $72,781 per year, or $35 per hour.
Archives Associate

Archives Associate

Concordia College

Moorhead, MN • On-site

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 13 days ago

Job description

If you need assistance with the application process, please contact the Office of Human Resources at hr@cord.edu or 218-299-3339, or visit the Human Resources Home Page.
Position Details
Position Title:
Archives Associate
Position Type:
Staff
Location:
Moorhead
Employment Type:
Hourly Non-Exempt
Benefit Eligible:Yes
General Employment Period:
January-December
General Work Schedule (days of week):
Monday-Friday
General shift hours:
September-April: Monday-Friday 8:00-4:30 (when classes are in session); Monday-Friday 8:30-1:00 (when classes are not in session)May-August: Monday-Friday 8:30-1:00
Job Summary:
Position Summary
The mission of the Concordia College Archives is to preserve and provide access to the historical, legal, fiscal, and administrative documents of the College. This position serves an important role in providing access to archival collections, assisting with outreach initiatives, answering reference queries within the Archives and the Library, processing materials, and digitizing collections. In addition, this position leads the operation of the archives by maintaining statistics, updating webpages, and completing other office management duties.
To accomplish this work, this position requires the ability to function within multiple software systems and have a basic understanding of archival concepts and processes. Essential skills for this position include problem solving, the ability to work independently, and excellent communication skills.
Position Responsibilities
1. Staff Supervision
  • Hire and onboard student employees
  • Supervise and manage the daily tasks of student employees
  • Assist College Archivist in managing the work of archives' interns
  • Collaborate with the College Archivist to plan projects and workflows
  • Assist in updating and maintaining training manuals & handbooks

2. Digital Collections
  • Scan and upload digital surrogates into content management systems
  • Maintain digital records repositories
  • Capture and preserve born-digital records
  • Convert legacy media to digital format for upload to digital records repositories

3. Collections Management
  • Accession incoming donations
  • Maintain donor records
  • Execute basic preservation strategies for incoming donations
  • Arrange and describe collections as identified in processing plans
  • Assist in maintaining the Archives' collection management system

4. Public Services
  • Answer directional and reference questions at the Archives' public service desk
  • Answer directional and reference questions at the Library's public service desk as needed
  • Mediate phone and email reference queries
  • Assist with researching, editing, and designing exhibits, social media posts, and newsletter articles

5. Office Administration
  • Manage linear feet, donation, and usage statistics
  • Inventory and order supplies
  • Participate in library staff meetings
  • Serve on relevant library committees
  • Complete other duties as assigned

Qualifications:
Experience and Education
Required: Bachelor's Degree or equivalent experience; Knowledge of computers and Microsoft Office; Basic operating knowledge of photocopiers, scanners, and video equipment; Customer service experience
Preferred: Bachelor's degree in Heritage and Museum Studies, Museum Studies, Public History, or History; Previous experience in an information management environment (e.g., library, archives, museum); knowledge of Microsoft SharePoint system; knowledge of data management tools such as CuadraStar or ArchivEra
Skills and Abilities
  • Strong written and oral communication skills
  • Strong interpersonal skills
  • Experience with project development and management
  • Experience supervising staff
  • Demonstrated ability to work independently
  • Experience with prioritizing and scheduling workflows
  • Demonstrated ability to maintain confidentiality
  • Experience with highly detail-oriented work
  • Experience participating in, or assisting with, primary source research
  • Ability to work effectively with diversified populations

Position Opening Date:
6/11/2026
Open Until Filled:
Yes
Screening Begins:
6/25/2026
Benefits and Salary:Concordia College is proud to offer a competitive total compensation package:
  • Health Insurance
  • Health Savings Account
  • Flexible Spending Account
  • Vision Insurance
  • Dental Insurance
  • Preventative Chiropractic Program
  • Retirement Plan
  • Long-Term Disability Insurance (full-time only)
  • Life Insurance (full-time only)
  • 13 Paid holidays including the time off between Christmas and New Year's
  • MN Paid Family and Medical Leave
  • Up to 100% tuition with discounts and scholarships for yourself and dependents at Concordia College and Concordia Language Villages
  • Up to 50% tuition discount for dependents with Oak Grove Lutheran Schools
  • Up to 100% tuition discounts for dependents with participating partners: CIC-TEP, ELCA schools, and Tuition Exchange Inc.
  • Extras: access to athletic facilities, library, fitness classes, athletic events, theatre events, purchase dining on campus, free MATbus rides
  • Salary - 17.00 - 20.00 USD Hourly Wage

The final salary will be determined based on factors such as education, experience, skills, certifications, and alignment with the position's requirements. Other considerations may include internal equity and market conditions.
Employment Contingencies:
Background Check
Special Instructions to Applicants:
Documents Needed to Apply
  • Required Documents
    • Resume/Curriculum Vitae
    • Cover Letter
    • List of References: Contact information for at least three professional references (name, title, organization, email, and phone number)
  • Optional Documents
    • Licensure
    • Certification
    • Training
    • Other

Nondiscrimination Statement
Concordia College does not discriminate against any employee or applicant for employment on the basis of race, color, creed, sex, religion, national origin, age, veteran status, disability, genetic information, sexual orientation, gender identity, marital status, familial status, public assistance status, membership or activity in a local human rights commission, or any other legally protected status. The College is committed to providing equal opportunity in employment and fostering an inclusive and respectful environment for all. Reasonable accommodations are available to qualified individuals with disabilities throughout the recruitment process.
Inquiries regarding this policy may be directed to the Office of Human Resources, Concordia College, 901 8th Street South, Moorhead, MN 56562, 218-299-3339.

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