Manager Administration Jobs in Santa Rosa, CA (NOW HIRING)

Grant Manager

Work Schedule: Hybrid Remote | Approximately 3–4 Days Per Month On-Site

Compensation: $70,000–$100,000 annually

The Opportunity

We are seeking an experienced Grant Manager to oversee the full lifecycle of grant funding for a mission-driven organization. This position is responsible for ensuring effective grant administration, financial oversight, regulatory compliance, reporting, and coordination across multiple programs and funding sources.

This is a highly collaborative role that works closely with program leadership, accounting, executive leadership, a Grant Writer, and external funding agencies. The Grant Manager will oversee grant budgets and expenditures, monitor compliance and reporting requirements, analyze grant performance, and help identify new funding opportunities.

The ideal candidate brings a strong combination of grant management, financial analysis, accounting, compliance, and project management experience and is comfortable managing multiple county, state, and federal grants

Key Responsibilities

Grant Administration & Compliance

• Oversee the lifecycle and administration of county, state, and federal grants.
• Ensure compliance with all applicable grant requirements, regulations, reporting standards, and deadlines.
• Develop and maintain a comprehensive tracking system for grants, including reporting requirements, compliance obligations, deadlines, and due dates.
• Maintain accurate and organized files for all grants and contracts.
• Ensure required forms, approvals, and signatures are obtained for new grants.
• Prepare and submit required grant reports accurately and on time.
• Serve as a primary contact with funding agencies regarding accounting, budget, and compliance matters.
• Assist with grant audits and compliance reviews as needed.

Financial Oversight & Reporting

• Provide financial oversight of grant funds, including routine monitoring, grant budgets, budget amendments, budget change forms, and related documentation.
• Monitor and account for grant expenditures and ensure required financial reports are completed in accordance with grant guidelines.
• Analyze grant-related transactions, including salaries and wages charged to grants, to ensure costs are allowable and compliant with applicable requirements.
• Identify discrepancies or necessary adjustments and communicate required actions to appropriate personnel.
• Prepare monthly grant performance reports, including fund utilization, remaining available funds, actual-to-budget comparisons, and variance analysis.
• Provide recommendations based on grant performance and financial results.
• Prepare reimbursement invoices to granting agencies or organizations when required.
• Assist with monthly forecasting and the annual budgeting process.
• Enter and maintain grant budgets and updates within the accounting system.

Grant Development & Funding Opportunities

• Manage and coordinate with the Grant Writer to ensure grant applications and renewals are submitted on time.
• Collaborate in the preparation, development, and submission of grant proposals and renewals.
• Research county, state, and federal grant opportunities and identify potential funding sources for programs and projects.
• Evaluate projects and initiatives for potential grant eligibility.

Cross-Functional Collaboration

• Meet regularly with program and department staff to review grant performance, fund utilization, available balances, and budget variances.
• Interpret and communicate grant regulations, administrative requirements, and policies to internal staff and external stakeholders.
• Work with program staff to ensure funding budgets and modifications remain accurate and current.
• Maintain accurate grant and contract information in grant management and accounting systems.
• Develop a working knowledge of broader accounting department functions and provide support as needed.

Qualifications

Required

• Three or more years of experience in grant development, grant management, administration, financial oversight, or planning.
• Experience with Office of Management and Budget (OMB) Uniform Guidance and Single Audit Act requirements preferred.
• Strong financial analysis, budgeting, reconciliation, and reporting skills.
• Proficiency with Microsoft Office, particularly Excel.
• Experience working with grant management software and/or accounting systems.
• Valid driver’s license and an acceptable driving record.

Preferred

• Previous experience working with a Native American sovereign nation, tribal organization, government agency, nonprofit organization, or other grant-funded environment.
• Experience managing multiple federal, state, and local grants simultaneously.

Skills & Abilities

• Strong analytical and problem-solving skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities, projects, and deadlines effectively.
• Ability to interpret and apply complex regulations, grant requirements, and compliance guidelines.
• Strong written and verbal communication skills.
• Ability to communicate effectively with internal teams, executive leadership, funding agencies, and other external stakeholders.
• Ability to work independently in a remote environment while collaborating effectively with a broader team.
• High level of professionalism, discretion, and integrity.

Additional Requirements

Employment is contingent upon satisfactory completion of applicable pre-employment requirements, which may include a confidentiality agreement, background check, and drug screening in accordance with organizational policies and applicable law.

For over 50 years, Nelson Connects has empowered employers and job seekers to achieve their unique versions of success. Our commitment to excellence, integrity, compassion, and innovation has made us a trusted partner in connecting jobs, people, and communities. The remarkably talented and dedicated people of Nelson Connects are building on the rich history of this company to define the future of our industry, and we can’t wait to work with you.

We are Nelson Connects, and our purpose is your success.

Pay & Benefits Transparency
Nelson Connects provides compensation ranges for all job postings in accordance with applicable federal, state, and local pay transparency laws. The compensation range listed represents a good faith estimate of base pay at the time of posting for the specific position and work location, or locations where the role may be performed.

Eligible temporary associates may have access to medical, dental, vision, HSA, EAP, life/AD&D, short-term disability, 401(k) retirement plan options, commuter benefits, paid sick leave where mandated, and other state or locally required benefits, subject to eligibility requirements.

Where applicable, postings will describe any additional benefits, paid leave, bonus or incentive opportunities, commissions, and other forms of compensation specific to that position. Actual compensation offered may vary based on skills, experience, worksite location, shift, and other legitimate business factors.

Fair Chance Hiring
Nelson Connects will consider qualified applicants with arrest and conviction records in a manner consistent with applicable federal, state, and local fair chance and ban-the-box laws.

Temporary Assignment Disclosure
For temporary or temporary-to-hire assignments, the job posting will identify the worksite location, anticipated schedule, pay rate or range, nature of the assignment, and other information required under applicable state or local law.

Equal Employment Opportunity & Accommodation
Nelson Connects is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, sex (including pregnancy, sexual orientation, gender identity), national origin, age, disability, genetic information, veteran status, or any other status protected under applicable law.

At Nelson Connects, we welcome applicants of all abilities and are committed to ensuring that every aspect of our hiring and interview process is accessible and supportive. If you require a reasonable accommodation to assist in your job search or application process, please contact us.