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Administration Associate Jobs in Santa Rosa, CA (NOW HIRING)

Exchange Bank

Trust Specialist

Santa Rosa, CA

$26 - $33/hr

Associate's degree in accounting, business administration, math, finance, or related field or equivalent experience * Detail oriented, with strong administrative and organizational skills * Strong ...

Exchange Bank

Trust Specialist

Santa Rosa, CA · On-site

$26 - $33/hr

Associate's degree in accounting, business administration, math, finance, or related field or equivalent experience * Detail oriented, with strong administrative and organizational skills * Strong ...

Exchange Bank

Trust Specialist

Santa Rosa, CA · On-site

$26 - $33/hr

Associate's degree in accounting, business administration, math, finance, or related field or equivalent experience * Detail oriented, with strong administrative and organizational skills * Strong ...

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All JobsAdministration Associate JobsAdministration Associate Jobs in Santa Rosa, CA

Administration Associate information

See Santa Rosa, CA salary details

$14

$22

$33

How much do administration associate jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for administration associate in Santa Rosa, CA is $22.19, according to ZipRecruiter salary data. Most workers in this role earn between $18.41 and $22.88 per hour, depending on experience, location, and employer.

What is an administration associate?

Administration Associates are professionals who provide vital support to organizations by handling a variety of administrative and clerical tasks. Their responsibilities often include organizing files, scheduling appointments, managing correspondence, and assisting with office operations to ensure smooth workflow. They also frequently help with data entry, record keeping, and coordinating meetings or events. Administration Associates play a key role in maintaining the efficiency and organization of a workplace.

What are the key skills and qualifications needed to thrive as an administration associate?

To thrive as an Administration Associate, you need strong organizational abilities, attention to detail, and proficiency in office procedures, generally supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, time management, and problem-solving skills help an Administration Associate excel in supporting teams and managing multiple tasks. These skills ensure smooth office operations, effective coordination, and reliable administrative support in a busy work environment.

What are some common challenges administration associates face when supporting multiple departments, and how can they manage competing priorities effectively?

Administration Associates often support several departments simultaneously, which can lead to conflicting deadlines and shifting priorities. To manage these challenges, it's important to develop strong organizational and communication skills, prioritize tasks based on urgency and impact, and proactively clarify expectations with supervisors and team members. Utilizing tools like shared calendars, task management software, and regular check-ins can help ensure that all responsibilities are addressed efficiently. Seeking feedback and being adaptable also contribute to maintaining a smooth workflow in a dynamic office environment.

What is the difference between Administration Associate vs Administrative Assistant?

AspectAdministration AssociateAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentOffice settings across various industriesOffice settings across various industries
Employer & Industry UsageCommon in corporate, healthcare, and government sectorsCommon in corporate, healthcare, and nonprofit sectors
Job ResponsibilitiesSupporting administrative tasks, data entry, schedulingHandling correspondence, scheduling, filing, customer service

While both roles support administrative functions, an Administration Associate often has a broader scope, including data management and project support, whereas an Administrative Assistant typically focuses on clerical and scheduling tasks. Both positions are vital in office operations and share similar credentials and work environments.

What are the most commonly searched types of Administration jobs in Santa Rosa, CA?

The most popular types of Administration jobs in Santa Rosa, CA are:

What cities near Santa Rosa, CA are hiring for Administration Associate jobs?

Cities near Santa Rosa, CA with the most Administration Associate job openings:

Administration Associate jobs near you
Infographic showing various Administration Associate job openings in Santa Rosa, CA as of August 2026, with employment types broken down into 1% As Needed, 66% Full Time, 31% Part Time, 1% Temporary, and 1% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $46,155 per year, or $22.2 per hour.

Trust Specialist

Exchange Bank

Santa Rosa, CA

$26 - $33/hr

Full-time

Medical, Retirement, PTO

Re-posted 27 days ago

Job description

Do you want to work with a team that provides opportunities for growth and continual learning?
Do you possess a balance of people skills and detail orientation?
If so, our Trust Specialist role may be for you.
In this supportive role, you will learn the fundamentals of trust administration while helping to carry out the financial goals of our clients.

What You'll Do:

  • Support Trust Officers with the administration of complex trust, estate, and investment accounts.  
  • Manage daily cash flow and bill payment functions for assigned accounts. Forecast client cash needs and provide estimates of liquidity needed to Trust Officers.
  • Ensure transactions and activities are compliant with governing document, applicable laws and department policy.
  • Support account onboarding and closing processes, update trust accounting system, and perform routine file maintenance.
  • Perform research in response to customer inquiries, recommend strategies for problem resolution to Trust Officers and implement changes as needed.
  • Support client relationships and develop a thorough understanding of client needs.

Who You Are:

  • At least two years of experience in an administrative support role or trust administration role
  • Interested in gaining skills for a career in finance and trust administration 
  • Associate's degree in accounting, business administration, math, finance, or related field or equivalent experience
  • Detail oriented, with strong administrative and organizational skills
  • Strong communicator, and enjoy working as part of a team 

Why Exchange Bank?

  • Grow with us: Hands-on exposure to learn the fundamentals of trust administration and management
  • Community roots: With more than 130 years of history, Exchange Bank has always invested in people, businesses, and the community we serve.
  • Career development: Coaching, training, and real opportunities to advance your career.
  • Culture of care: Our employees enjoy comprehensive benefits, development programs, and a supportive team environment.

Compensation and Benefits:

The hiring range for this position is $26.00 to $33.00 per hour. The compensation offered will fall within this range, commensurate with the candidate's applicable experience, education and skills. In addition, we offer sick, vacation, and personal time, competitive health insurance, 401k match and discretionary profit-sharing contribution, and financial program discounts.

 

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