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Maintenance Administrator Jobs (NOW HIRING)

HCPS

Preventative Maintenance Technician

Harford, NY

$19 - $26.25/hr

Assists the preventative maintenance administrator in determining the scheduling of preventative maintenance visits to each assigned building and provides input as to frequency of preventative ...

Blank Industries LLC

Office Admin

Hudson, MA · On-site

$48K - $52K/yr

We are seeking a motivated Office & Maintenance Administrator to support daily office operations while also coordinating with the facility maintenance team. This role is responsible for handling ...

Blank Industries LLC

Office Admin

Hudson, MA · On-site

$48K - $52K/yr

We are seeking a motivated Office & Maintenance Administrator to support daily office operations while also coordinating with the facility maintenance team. This role is responsible for handling ...

Blank Industries LLC

Office Admin

Hudson, MA · On-site

$48K - $52K/yr

We are seeking a motivated Office & Maintenance Administrator to support daily office operations while also coordinating with the facility maintenance team. This role is responsible for handling ...

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Maintenance Administrator information

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How much do maintenance administrator jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for maintenance administrator in the United States is $20.69, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $24.04 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a maintenance administrator, and why are they important?

To thrive as a Maintenance Administrator, you need strong organizational skills, attention to detail, and a background in facilities management or administration, often supported by a relevant diploma or certificate. Familiarity with computerized maintenance management systems (CMMS), work order software, and basic office programs like Excel is typically required. Excellent communication, problem-solving abilities, and multitasking skills help you coordinate effectively with technicians, vendors, and other departments. These skills ensure efficient scheduling, timely repairs, and smooth facility operations, which are crucial for organizational productivity.

What does a maintenance administrator do?

A Maintenance Administrator is responsible for organizing, scheduling, and overseeing maintenance activities within an organization. They manage work orders, coordinate with maintenance staff and vendors, track inventory of parts and supplies, and ensure that all maintenance records are accurate and up-to-date. Their role is crucial for ensuring that facilities and equipment are kept in good working condition, minimizing downtime and ensuring safety and compliance.

What are some common challenges maintenance administrators face when managing work orders and how can they be addressed?

Maintenance Administrators often encounter challenges such as juggling multiple work orders with overlapping priorities and ensuring timely completion of requests. To address this, strong organizational skills and effective communication with both maintenance technicians and facility users are essential. Utilizing a computerized maintenance management system (CMMS) can help streamline scheduling, track progress, and reduce errors. Proactively clarifying work order details and deadlines with team members also helps minimize miscommunication and delays.

What is the difference between Maintenance Administrator vs Maintenance Coordinator?

AspectMaintenance AdministratorMaintenance Coordinator
CredentialsTypically requires administrative or facilities management experience, certifications like OSHA or safety trainingOften requires similar certifications, with additional emphasis on scheduling and communication skills
Work EnvironmentOffice-based with some site visits, supporting maintenance teamsField and office work, coordinating maintenance activities on-site and remotely
Employer & IndustryFacilities management, property management, manufacturingConstruction, property management, industrial facilities
Search & Comparison IntentUnderstanding administrative roles in maintenanceComparing coordination and scheduling responsibilities

The Maintenance Administrator focuses on managing maintenance records, documentation, and administrative tasks, while the Maintenance Coordinator emphasizes scheduling, coordinating maintenance activities, and liaising between teams. Both roles support maintenance operations but differ mainly in their focus areas and daily responsibilities.

What is the role of a maintenance administrator?

A maintenance administrator is responsible for coordinating and managing maintenance activities within an organization, including scheduling repairs, tracking maintenance records, and ensuring compliance with safety standards. They often use maintenance management software and require strong organizational and communication skills to support the maintenance team. The role may also involve inventory management and reporting to optimize operational efficiency.
More about Maintenance Administrator jobs
What cities are hiring for Maintenance Administrator jobs? Cities with the most Maintenance Administrator job openings:
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What job categories do people searching Maintenance Administrator jobs look for? The top searched job categories for Maintenance Administrator jobs are:
Maintenance Administrator jobs near you
Infographic showing various Maintenance Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $43,033 per year, or $20.7 per hour.

Maintenance Administrator - Cityside Huntington Metro Apartments

Franklin Group

Alexandria, VA • On-site

$18.40 - $25.20/hr

Full-time

Re-posted 8 days ago

Job description

JOB TITLE: Maintenance Administrator
REPORTS TO: Maintenance Supervisor and Community Manager
JOB SUMMARY:
The Maintenance Administrator is primarily responsible for all administrative duties incorporated with the Maintenance team and ensuring the timely and accurate completion of all maintenance related tasks. The Maintenance Administrator must have excellent customer service, strong attention to detail, and ability to work in a fast paced environment.
PRIMARY DUTIES include but are not limited to:
  • Process all pending work orders
  • Close out all completed work orders
  • Coordinate with vendors
  • Pull keys
  • Walk through vacant units to ensure readiness
  • Follow up on completed work orders
  • Walk through units for move out
  • Complete necessary inspections as identified by supervisor
  • Review company software to ensure all inspections have been completed timely and follow up with the maintenance team until all tasks have been completed
  • Responsible for thorough knowledge of company policies
  • Maintain communication between maintenance staff, office staff, and residents
  • Perform other duties as required.
Salary Range is $18.40 - $25.20 per hour
The base salary range displayed represents the expected minimum and maximum compensation for this role at the time of posting. Final salary offers are determined based on multiple factors, including the candidate's relevant experience, specific skills, qualifications, and type of property.
KNOWLEDGE, SKILLS AND ABILITIES:
  • 1+ years of maintenance administration experience.
  • Ability to professionally communicate with residents, co-workers and management.
  • Reliable transportation is required and a valid driver’s license is preferred.
  • Must be detail oriented and have good time management skills.
  • Must be a Team Player with a positive attitude.
  • Able to successfully pass reference checks, background check, drug screen.
Franklin Group is an Equal Employment Opportunity Employer.

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