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Maintenance Administrator Jobs (NOW HIRING)

Waste Connections

Maintenance Administrator

Anchorage, AK · On-site

$25 - $30/hr

Coordinate with the Division Maintenance Administrator. * Travel to other sites around the state as needed. Possibly once a month. REQUIREMENTS: * High school diploma or equivalent * Familiar with ...

Uakron

Contract Maintenance Administrator

Akron, OH · On-site

$28.85/hr

Specifically administer the elevator maintenance contracts including, but not limited to, inspections, cost estimates,schedulingand repairs.Handle allfacetspertaining tobuilding roof warranties ...

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Maintenance Administrator information

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How much do maintenance administrator jobs pay per hour?

As of Jul 15, 2026, the average hourly pay for maintenance administrator in the United States is $20.69, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $24.04 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Maintenance Administrator, and why are they important?

To thrive as a Maintenance Administrator, you need strong organizational skills, attention to detail, and a background in facilities management or administration, often supported by a relevant diploma or certificate. Familiarity with computerized maintenance management systems (CMMS), work order software, and basic office programs like Excel is typically required. Excellent communication, problem-solving abilities, and multitasking skills help you coordinate effectively with technicians, vendors, and other departments. These skills ensure efficient scheduling, timely repairs, and smooth facility operations, which are crucial for organizational productivity.

What does a Maintenance Administrator do?

A Maintenance Administrator is responsible for organizing, scheduling, and overseeing maintenance activities within an organization. They manage work orders, coordinate with maintenance staff and vendors, track inventory of parts and supplies, and ensure that all maintenance records are accurate and up-to-date. Their role is crucial for ensuring that facilities and equipment are kept in good working condition, minimizing downtime and ensuring safety and compliance.

What are some common challenges Maintenance Administrators face when managing work orders and how can they be addressed?

Maintenance Administrators often encounter challenges such as juggling multiple work orders with overlapping priorities and ensuring timely completion of requests. To address this, strong organizational skills and effective communication with both maintenance technicians and facility users are essential. Utilizing a computerized maintenance management system (CMMS) can help streamline scheduling, track progress, and reduce errors. Proactively clarifying work order details and deadlines with team members also helps minimize miscommunication and delays.

What is the difference between Maintenance Administrator vs Maintenance Coordinator?

AspectMaintenance AdministratorMaintenance Coordinator
CredentialsTypically requires administrative or facilities management experience, certifications like OSHA or safety trainingOften requires similar certifications, with additional emphasis on scheduling and communication skills
Work EnvironmentOffice-based with some site visits, supporting maintenance teamsField and office work, coordinating maintenance activities on-site and remotely
Employer & IndustryFacilities management, property management, manufacturingConstruction, property management, industrial facilities
Search & Comparison IntentUnderstanding administrative roles in maintenanceComparing coordination and scheduling responsibilities

The Maintenance Administrator focuses on managing maintenance records, documentation, and administrative tasks, while the Maintenance Coordinator emphasizes scheduling, coordinating maintenance activities, and liaising between teams. Both roles support maintenance operations but differ mainly in their focus areas and daily responsibilities.

More about Maintenance Administrator jobs
What cities are hiring for Maintenance Administrator jobs? Cities with the most Maintenance Administrator job openings:
What states have the most Maintenance Administrator jobs? States with the most job openings for Maintenance Administrator jobs include:
What job categories do people searching Maintenance Administrator jobs look for? The top searched job categories for Maintenance Administrator jobs are:
Maintenance Administrator jobs near you
Infographic showing various Maintenance Administrator job openings in the United States as of July 2026, with employment types broken down into 76% Full Time, and 24% Part Time. Highlights an 100% In-person job distribution, with an average salary of $43,033 per year, or $20.7 per hour.
Fleet Maintenance Administrator

Fleet Maintenance Administrator

Northdale Oil

Grand Forks, ND • On-site

Full-time

Posted 28 days ago

Northdale Oil rating

3.5

Company rating: 3.5 out of 10

Based on 9 frontline employees who took The Breakroom Quiz

Job description

The Fleet Maintenance Administrator supports the day-to-day operations of the Northdale Fleet Maintenance Shop by managing administrative processes, maintaining accurate records, and being a support to a dynamic work environment. This role is essential to ensuring efficient workflow, accurate documentation, and timely support for maintenance activities.
Requirements
Administrative & Data Entry
Perform accurate data entry for maintenance records, work orders, and service histories
Maintain and update fleet maintenance databases and tracking systems
Process and manage work orders from creation through completion
Assist in preparing reports related to fleet maintenance activities
Work Order & Invoicing Management
Create, track, and close work orders in a timely manner
Review and process vendor invoices for accuracy and completeness
Maintain organized records of all invoices and maintenance documentation
Parts & Logistics Support
Serve as a parts runner by picking up and delivering parts as needed
Track inventory levels and assist with ordering parts and supplies
Ensure proper documentation and labeling of parts and materials
Asset & Equipment Coordination
Assist with moving fleet assets to correct locations within or between facilities
Maintain accurate inventory and location tracking of fleet units and equipment
Coordinate with maintenance staff to ensure equipment readiness
Communication & Coordination
Communicate effectively with technicians, supervisors, vendors, and other departments
Provide timely updates on work order status and administrative tasks
Support a collaborative and organized work environment
Qualifications
High school diploma or equivalent required
Minimum of 2 years of administrative experience, preferably in a maintenance or fleet environment preferred
Skills & Competencies
Excellent communication skills (written and verbal)
Strong organizational and time management abilities
High attention to detail and accuracy
Proficient computer skills, including data entry and use of Microsoft Office or similar systems
Ability to multitask and work in a fast-paced environment where change is inevitable
Basic understanding of maintenance operations for a diesel fleet shop (preferred but not required)

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