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Maintenance Administrator

ME · On-site

The Maintenance Administrator will work with the maintenance team providing support by writing work orders, receiving and completing inventory of parts, and processing part orders. This position will ...

Enviri Corporation

Maintenance Administrator

Kingman, AZ · On-site

$16 - $22/hr

Predictive maintenance (PM) planning for month. * Meeting Participation: * Attend planning meetings to contribute insights and updates. * Regulatory Compliance: * Manage HWA "RoadMap" items. 3rd ...

Asset Living

Maintenance Administrator

New Milford, NJ

$25/hr

Community Maintenance * Take resident/management requests and create work orders for community common areas, buildings, and units in a timely manner * Ensure all service requests have been completed ...

Nucor

Maintenance Administrator

Monroe, GA · On-site

Maintaining shop work tickets, schedule equipment PM's, maintaining parts inventories and equipment repair logs. * Ordering and maintaining of all parts inventories. * Driving company truck to pick ...

Nucor

Maintenance Administrator

Monroe, GA · On-site

Maintaining shop work tickets, schedule equipment PM's, maintaining parts inventories and equipment repair logs. * Ordering and maintaining of all parts inventories. * Driving company truck to pick ...

Enviri Corporation

Maintenance Administrator

Kingman, AZ · On-site

$16 - $22/hr

Predictive maintenance (PM) planning for month. * Meeting Participation: * Attend planning meetings to contribute insights and updates. * Regulatory Compliance: * Manage HWA "RoadMap" items. 3rd ...

Asset Living

Maintenance Administrator

New Milford, NJ · On-site

$25/hr

Community Maintenance * Take resident/management requests and create work orders for community common areas, buildings, and units in a timely manner * Ensure all service requests have been completed ...

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Maintenance Administrator information

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How much do maintenance administrator jobs pay per hour?

As of Jul 15, 2026, the average hourly pay for maintenance administrator in the United States is $20.69, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $24.04 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Maintenance Administrator, and why are they important?

To thrive as a Maintenance Administrator, you need strong organizational skills, attention to detail, and a background in facilities management or administration, often supported by a relevant diploma or certificate. Familiarity with computerized maintenance management systems (CMMS), work order software, and basic office programs like Excel is typically required. Excellent communication, problem-solving abilities, and multitasking skills help you coordinate effectively with technicians, vendors, and other departments. These skills ensure efficient scheduling, timely repairs, and smooth facility operations, which are crucial for organizational productivity.

What does a Maintenance Administrator do?

A Maintenance Administrator is responsible for organizing, scheduling, and overseeing maintenance activities within an organization. They manage work orders, coordinate with maintenance staff and vendors, track inventory of parts and supplies, and ensure that all maintenance records are accurate and up-to-date. Their role is crucial for ensuring that facilities and equipment are kept in good working condition, minimizing downtime and ensuring safety and compliance.

What are some common challenges Maintenance Administrators face when managing work orders and how can they be addressed?

Maintenance Administrators often encounter challenges such as juggling multiple work orders with overlapping priorities and ensuring timely completion of requests. To address this, strong organizational skills and effective communication with both maintenance technicians and facility users are essential. Utilizing a computerized maintenance management system (CMMS) can help streamline scheduling, track progress, and reduce errors. Proactively clarifying work order details and deadlines with team members also helps minimize miscommunication and delays.

What is the difference between Maintenance Administrator vs Maintenance Coordinator?

AspectMaintenance AdministratorMaintenance Coordinator
CredentialsTypically requires administrative or facilities management experience, certifications like OSHA or safety trainingOften requires similar certifications, with additional emphasis on scheduling and communication skills
Work EnvironmentOffice-based with some site visits, supporting maintenance teamsField and office work, coordinating maintenance activities on-site and remotely
Employer & IndustryFacilities management, property management, manufacturingConstruction, property management, industrial facilities
Search & Comparison IntentUnderstanding administrative roles in maintenanceComparing coordination and scheduling responsibilities

The Maintenance Administrator focuses on managing maintenance records, documentation, and administrative tasks, while the Maintenance Coordinator emphasizes scheduling, coordinating maintenance activities, and liaising between teams. Both roles support maintenance operations but differ mainly in their focus areas and daily responsibilities.

More about Maintenance Administrator jobs
What cities are hiring for Maintenance Administrator jobs? Cities with the most Maintenance Administrator job openings:
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Maintenance Administrator jobs near you
Infographic showing various Maintenance Administrator job openings in the United States as of July 2026, with employment types broken down into 76% Full Time, and 24% Part Time. Highlights an 100% In-person job distribution, with an average salary of $43,033 per year, or $20.7 per hour.

Maintenance Administrator

Northern Gold Foods Ltd.

Eugene, OR • On-site

$50K - $80K/yr

Full-time

Posted 18 days ago

Job description

Position: Maintenance Administrator

Reports To: Automation & Maintenance Manager

The Maintenance Administrator plays a key role in supporting maintenance efficiency, equipment reliability, and overall plant organization. This position maintains the Computerized Maintenance Management System (CMMS), spare-parts inventory, equipment records, purchasing activities, and contractor coordination processes to help ensure maintenance work is planned, tracked, documented, and completed effectively. The role also supports timely maintenance execution by sourcing parts and materials, coordinating with vendors and suppliers, and helping ensure critical resources are available when needed. Success in this position requires strong organization, attention to detail, basic technical understanding of plant equipment, and proactive communication with Maintenance, Production, Quality, Engineering, vendors, suppliers, and contractors.

Essential Job Functions:

Scheduling & Planning

  • Manage the CMMS system to ensure work orders and routine tasks are properly created, assigned, tracked, and closed out.
  • Work with Production, Quality, and Engineering to determine priority and scheduling requirements for planning and execution of tracked work orders and tasks.
  • Coordinate inspections, calibration services, and training activities to support maintenance reliability goals.

Inventory & Procurement

  • Oversee organization and storage of parts and retired machinery for accessibility, traceability, and proper documentation.
  • Maintain accurate spare-parts inventory, lead times, and critical spares lists across all plant storage areas.
  • Source, quote, and purchase maintenance parts, consumables, and service materials in accordance with company purchasing policies.
  • Build and maintain relationships with vendors, suppliers, and distributors to ensure quality materials, timely deliveries, and competitive pricing.

Asset Management & Recordkeeping

  • Develop and maintain an up-to-date equipment database containing specifications, OEM parts lists, maintenance history, and metadata.
  • Assist in establishing Bills of Materials (BOMs) and maintenance task standards for all major equipment.
  • Support asset lifecycle management by maintaining documentation for new equipment installations, modifications, and retirements.

Compliance & Contractor Coordination

  • Coordinate and monitor third-party maintenance services such as HVAC, electrical, plumbing, fire suppression, scale calibration, and other facilities preventive maintenance services.
  • Ensure all contractors and service providers follow site safety rules, GMP standards, and company work policies.

Minimum Qualifications

  • High school diploma or equivalent required.
  • Strong organization, attention to detail, and ability to follow through on assigned tasks.
  • Basic mechanical aptitude or hands-on experience with tools, equipment, parts, production machinery, or maintenance-related work.
  • Comfortable using computers, spreadsheets, email, and software systems to enter, track, and organize information.

Preferred Qualifications

  • Prior experience in maintenance, production, machine operation, parts/inventory control, purchasing, or a mechanically focused role.
  • Familiarity with CMMS software, work order systems, inventory systems, or purchasing platforms.
  • Basic understanding of industrial equipment, maintenance parts, mechanical components, or electrical materials.
  • Experience communicating with vendors, requesting quotes, placing orders, or tracking deliveries.

"All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or protected veteran status. "