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Mailroom Manager Jobs in Virginia (NOW HIRING)

Strativia

General Clerk- Scanning Lead

Alexandria, VA · On-site

$18.25 - $21.75/hr

Experience managing mailroom operations in a high-volume environment. * Experience using document capture or imaging software such as OpenText Intelligent Capture, Kofax, Captiva, or similar ...

Strativia

General Clerk- Scanning Lead

Alexandria, VA · On-site

$18.25 - $21.50/hr

Experience managing mailroom operations in a high-volume environment. * Experience using document capture or imaging software such as OpenText Intelligent Capture, Kofax, Captiva, or similar ...

Strativia

General Clerk- Scanning Lead

Alexandria, VA · On-site

$18.25 - $21.50/hr

Experience managing mailroom operations in a high-volume environment. * Experience using document capture or imaging software such as OpenText Intelligent Capture, Kofax, Captiva, or similar ...

SemperServe

Administrative/Mailroom Specialist

Arlington, VA · On-site

$53K - $72K/yr

The Specialist will perform critical administrative tasks primarily in mail and file management responsibilities. Duties include reviewing, processing, and logging all incoming unclassified mail and ...

Strativia

Reprographic Technician

Sterling, VA · On-site

The technician serves as a central point of contact for copier support and plays a key role in maintaining the smooth operation of reprographic and mailroom services. Responsibilities: * Manage the ...

Strativia

Reprographic Technician

Sterling, VA · On-site

The technician serves as a central point of contact for copier support and plays a key role in maintaining the smooth operation of reprographic and mailroom services. Responsibilities: * Manage the ...

Intrepidgs

Logistics Program Manager

Mclean, VA

As the Logistics Program Manager , you will ensure performance compliance with contract ... mailroom operations and government vehicle utilization Interface with multiple stakeholders to ...

Intrepid

Logistics Program Manager

Mclean, VA · On-site

As the Logistics Program Manager , you will ensure performance compliance with contract ... mailroom operations and government vehicle utilization • Interface with multiple stakeholders to ...

PRA Group

Receptionist - Mail Clerk

Norfolk, VA · On-site

$14.23 - $21.35/hr

Maintains flexibility to perform duties in Mailroom and/or various Reception desks as needed ... Keeps, manages, and signs out security access badges according to Badge Policy * Issues temporary ...

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Mailroom Manager information

See Virginia salary details

$10

$21

$33

How much do mailroom manager jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for mailroom manager in Virginia is $21.57, according to ZipRecruiter salary data. Most workers in this role earn between $17.16 and $24.57 per hour, depending on experience, location, and employer.

How does a mailroom manager typically collaborate with other departments to ensure efficient mail distribution?

A Mailroom Manager works closely with various departments to understand their specific mail and package handling needs, ensuring that important documents and deliveries are sorted and distributed promptly. They often coordinate with administrative, facilities, and security teams to streamline processes and address any special requirements, such as confidential document handling or time-sensitive deliveries. Regular communication and feedback help the manager adjust workflows and implement improvements, fostering a smooth operation that supports the entire organization.

What is a mailroom manager?

Mailroom Managers oversee the operations of a company’s mailroom, ensuring that incoming and outgoing mail and packages are sorted, processed, and delivered efficiently. They supervise mailroom staff, manage schedules, maintain inventory of mailing supplies, and ensure compliance with postal regulations. Additionally, Mailroom Managers may implement security procedures and utilize technology to track mail and packages. Their role is essential in supporting internal communication and the smooth flow of information within an organization.

What is mailroom management?

Mailroom management involves overseeing the receipt, sorting, distribution, and tracking of incoming and outgoing mail within an organization. It includes coordinating with delivery services, maintaining records, and ensuring timely delivery, often using mail management software or systems. Effective management helps improve communication efficiency and security within the workplace.

What is the difference between Mailroom Manager vs Mail Clerk?

AspectMailroom ManagerMail Clerk
ResponsibilitiesOversees mail operations, manages staff, ensures timely delivery, maintains recordsSorts, distributes, and handles incoming and outgoing mail
Required CredentialsHigh school diploma; some roles prefer experience in logistics or managementHigh school diploma or equivalent; on-the-job training
Work EnvironmentOffice or mailroom setting, supervisory roleMailroom or shipping area, operational role
Industry UsageCommon in corporate, government, and large organizationsFound in similar environments, often as entry-level position

The Mailroom Manager oversees the entire mail operation, managing staff and processes, while the Mail Clerk handles the day-to-day sorting and distribution of mail. Both roles are essential in organizational logistics, but the manager has a supervisory and strategic focus, whereas the clerk performs operational tasks.

What are the key skills and qualifications needed to thrive as a mailroom manager?

To thrive as a Mailroom Manager, you need strong organizational skills, attention to detail, and experience in mail distribution or logistics, often supported by a high school diploma or associate degree. Familiarity with mail tracking software, postage meters, and inventory management systems is typically required. Leadership, problem-solving, and effective communication are standout soft skills for managing staff and coordinating with other departments. These skills ensure efficient mail operations, timely deliveries, and smooth workflow within an organization.
What are the most commonly searched types of Mailroom jobs in Virginia? The most popular types of Mailroom jobs in Virginia are:
What are popular job titles related to Mailroom Manager jobs in Virginia? For Mailroom Manager jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Mailroom Manager jobs in Virginia look for? The top searched job categories for Mailroom Manager jobs in Virginia are:
What cities in Virginia are hiring for Mailroom Manager jobs? Cities in Virginia with the most Mailroom Manager job openings:
Mailroom Manager jobs near you
Infographic showing various Mailroom Manager job openings in Virginia as of August 2026, with employment types broken down into 82% Full Time, 16% Part Time, and 2% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution, with an average salary of $44,857 per year, or $21.6 per hour.

General Clerk- Scanning Lead

Strativia

Alexandria, VA • On-site

$18.25 - $21.75/hr

Full-time

Posted 6 days ago

Job description

Job Purpose:
The Scanning Lead oversees all document imaging and mailroom operations, ensuring high-quality scanning, accurate document processing, and timely distribution of incoming and outgoing correspondence. This position leads the scanning team, maintains document integrity, and ensures compliance with document retention policies and postal regulations while supporting a high-volume administrative environment.
Responsibilities:
  • Lead the daily operations of the document scanning and imaging team.
  • Ensure documents are properly prepared, scanned, indexed, and uploaded into document management systems.
  • Perform quality control reviews to ensure scanned documents are complete, legible, and accurately processed.
  • Operate and maintain high-volume scanning equipment and document capture software.
  • Manage incoming and outgoing mail, including sorting, postage, metering, and distribution.
  • Coordinate document retention, storage, and secure destruction in accordance with organizational policies.
  • Maintain mailroom supplies, scanning equipment, and operational inventory.
  • Ensure compliance with USPS regulations and internal document handling procedures.
  • Train and mentor scanning personnel while monitoring productivity and quality standards.
  • Prepare reports and support continuous process improvement initiatives.
  • Perform other duties as assigned.
Education and Experience:
  • High school diploma or GED required.
  • Experience leading document scanning, document imaging, or records management teams.
  • Experience managing mailroom operations in a high-volume environment.
  • Experience using document capture or imaging software such as OpenText Intelligent Capture, Kofax, Captiva, or similar platforms preferred.
  • Strong organizational, quality control, and time management skills.
  • Ability to manage multiple priorities while meeting established deadlines.
  • Experience with Microsoft Office Suite.
  • Ability to obtain and maintain any required background investigation or credentials

Strativia understands that our staff is our number one asset. Therefore, we provide competitive salaries and health benefits along with a robust training and development plans to help ensure that our employees are happy and motivated. If you are interested in the opportunity above please contact us and join a dynamic, fun and, fast growing organization.
Strativia is an Equal Opportunity Employer. Strativia in accordance with applicable law, does not discriminate in hiring or otherwise in employment on the basis of race, color, religion, sex, national origin, age, marital or veteran status, disability, sexual orientation, or any other legally protected status. EOE/AA/Vets

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