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Japanese Admin Assistant Jobs (NOW HIRING)

Voy Ventures

Finance & Operations Manager

San Jose, CA · On-site

A rapidly growing Japanese Corporate Venture Capital firm is on the market for a bilingual Finance ... counsel, assist with capital calls and fund reporting with external fund administrators across ...

Voy Ventures

Finance & Operations Manager

Mundelein, IL · On-site

A rapidly growing Japanese Corporate Venture Capital firm is on the market for a bilingual Finance ... counsel, assist with capital calls and fund reporting with external fund administrators across ...

Voy Ventures

Finance & Operations Manager

Sunnyvale, CA · On-site

A rapidly growing Japanese Corporate Venture Capital firm is on the market for a bilingual Finance ... counsel, assist with capital calls and fund reporting with external fund administrators across ...

Voy Ventures

Finance & Operations Manager

San Mateo, CA · On-site

A rapidly growing Japanese Corporate Venture Capital firm is on the market for a bilingual Finance ... counsel, assist with capital calls and fund reporting with external fund administrators across ...

Voy Ventures

Finance & Operations Manager

Alameda, CA · On-site

A rapidly growing Japanese Corporate Venture Capital firm is on the market for a bilingual Finance ... counsel, assist with capital calls and fund reporting with external fund administrators across ...

Invenergy

International Payroll Administrator

Chicago, IL · On-site

$28.85 - $42.10/hr

... * Assist with time keeping system implementations * Develop processes and procedures for the ... Experience with Japanese culture or working environments a plus * CPP (Certified Payroll ...

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Japanese Admin Assistant information

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How much do japanese admin assistant jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for japanese admin assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is a Japanese admin assistant?

Japanese Admin Assistants are professionals who provide administrative and organizational support in workplaces that require Japanese language skills or deal with Japanese clients, partners, or documentation. Their duties typically include managing schedules, handling correspondence, translating documents, preparing reports, and coordinating meetings. They often serve as a bridge between Japanese and non-Japanese staff, ensuring smooth communication and efficient office operations. Proficiency in both Japanese and relevant administrative tools is essential for this role.

How does a Japanese admin assistant typically support cross-cultural communication within multinational teams?

A Japanese Admin Assistant often acts as a crucial bridge between Japanese and non-Japanese team members, facilitating smooth communication and minimizing misunderstandings. They may handle translation of documents, interpret during meetings, and ensure that cultural nuances are respected in both written and verbal exchanges. This role requires a deep understanding of both Japanese business etiquette and the organization's working language, making it essential for maintaining positive and effective collaboration in multinational environments.

What are the key skills and qualifications needed to thrive as a Japanese admin assistant, and why are they important?

To thrive as a Japanese Admin Assistant, you need strong administrative skills, proficiency in Japanese and English, and a solid understanding of office procedures, often supported by a relevant diploma or degree. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and sometimes translation tools is typically required. Exceptional organizational abilities, attention to detail, and effective cross-cultural communication make someone stand out in this role. These skills are important for ensuring smooth office operations, accurate communication, and successful collaboration between Japanese and international teams.
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Japanese Admin Assistant jobs near you
Infographic showing various Japanese Admin Assistant job openings in the United States as of August 2026, with employment types broken down into 84% Full Time, 8% Part Time, and 8% Contract. Highlights an 100% In-person job distribution, with an average salary of $43,768 per year, or $21 per hour.

Assistant Manager, Sales Administration & Supply Chain Operations

Kubota Engine America

Lincolnshire, IL • Hybrid

$101K - $114K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 12 days ago

Job description

The role is located in Lincolnshire, IL (north of Chicago).  This is a hybrid role (after 30 days).

Salary Range:  $101,000-114,000 Depending on Experience

This full time position is complemented by a benefit offering including Medical, Dental, Vision, and Life Insurance, PTO, STD & LTD Benefits, 401k Retirement Plan and more.

Lead day-to-day customer order management and the inbound international supply chain (primary origins: Japan, Thailand). Supervise Sales Assistants, own data accuracy and KPI reporting, resolve exceptions, and drive digital transformation to reduce spreadsheet/email work and increase system automation and integration (SAP, RapidResponse/Kinaxis, EDI/IDoc, Ariba).

Key responsibilities

· Supervise and coach Sales Assistants: workload balancing, training, performance management, and staffing input.

· Manage the customer order lifecycle: receipt (email, portals, EDI/IDoc), order entry, PO validation, changes, cancellations, returns and claims.

· Coordinate inbound logistics, routing, carriers, ASNs and customs for international shipments; resolve transit/quality issues.

· Maintain and reconcile data in SAP and RapidResponse; ensure data integrity across integrations and portals.

· Build, maintain and distribute operational reports and dashboards (Power BI, Tableau or equivalent); automate recurring reports and KPI tracking.

· Produce and analyze KPIs (OTIF, inventory levels/PSI, order exceptions, gross margin variances); recommend and drive corrective actions.

· Administer supplier/customer portals and Ariba activities for whole goods where assigned.

· Lead or support cross-functional projects to standardize processes and implement automation/integrations (with IT, suppliers, carriers, and 3rd-party vendors).

· Serve as escalation for complex customer account issues, model/product variations, pricing rules, and special requirements.

· Coordinate quality defect, returns and rework projects including cross-functional communication and logistics.

· Ensure confidentiality, policy compliance and safe work practices. Travel as required.


Required Skills

· Strong hands-on experience with SAP; RapidResponse/Kinaxis or similar APS/IBP is highly desirable.

· Practical knowledge of EDI/IDoc, supplier/customer portals, ASNs and Ariba.

· Advanced analytics and reporting skills: Power BI or Tableau (dashboard design, data modeling, visualization best practices).

· Strong SQL skills and familiarity with DAX/Power Query, ETL concepts and data governance.

· Experience automating reports and creating self-service dashboards for stakeholders.

· Proven track record driving process standardization and digital transformation projects.

· Strong analytical, problem-solving, communication and stakeholder-management skills.

· Ability to handle complex product/model variations, routing and pricing schemes.

· Detail-oriented, reliable, and able to prioritize in a fast-paced environment.

· Japanese language ability or prior experience working with Japanese companies is a plus.


Required Experience

· 5+ years in international supply chain, order management or sales operations; supervisory experience preferred.

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